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Admin assistant maternity cover (11 months)

Admin assistant maternity cover (11 months)

locationLondon, UK
remoteHybrid
ExpiresExpires: 22/07/2022
|
Fixed term contract
|
Aspiring
|
£20,000 to £30,000 per year

Closing date for applications: 21st July at 11.59pm

Salary: depending on experience

 

This role is suited to someone either looking to get a foot in the door of a fast paced, dynamic PR agency or wanting to join a well established and highly functioning admin team – or both!

LCA is a full-service PR consultancy that delivers campaigns, consultations and content to clients across the built environment sector. We utilise market insight to engage local communities, navigate complex political and stakeholder environments and promote brands, places and spaces to help create long-term value for clients in both the public and private sectors.

This is a fantastic opportunity for a 11-month maternity cover and presents a perfect chance for the right candidate to join a successful, growing company where they will be immersed in a range of work supporting the LCA team and our clients within a fun, motivated environment. 

 

Responsibilities

Press cuttings and subscription management

LCA provides a full PR service to clients, including the reading of local London newspapers and key trade press. These are read by client teams who then pass on key coverage to be cut and formatted, ready to be sent to clients.  This will form a huge part of your day to day role and is a great way of getting familiar with the work of our clients and how the media operates.

  • Cutting articles – ensuring all client cuts are done on time, including urgent cuts.
  • Nationals/E-Editions – send national cuttings emails and e-editions to the team each morning. 
  • Media monitoring – create and manage the monitoring rota / spreadsheets, circulate all rota updates to the wider team.
  • Client Teams List – regularly update the list of internal client teams. 
  • Subscriptions – manage subscription renewals and access to online subscriptions. Update LCA intranet with latest log in details.
  • Prominent Coverage – manage a digital log of prominent coverage and ensure that the prominent coverage folder in reception is updated monthly. 
  • Coverage packs – create pdf cuttings packs for client teams as requested. 
  • Ad-hoc requests – as needed by clients / client teams. 
  • Mailboxes – monitor mailboxes regularly and respond / refer to the wider team as appropriate. 

 

Supporting client teams and work

The Admin Assistant can lend their hand to support and work with client teams in a wide variety of ways. These tasks can vary enormously from compiling databases to mail merges. 

  • Exhibition materials – creating and compiling resources for all public exhibitions, discussing needs with the team and managing materials / stock check. 
  • Mail outs – assist with setting up and managing recipient lists for mail merges for LCA and client announcements / invitations.  
  • Couriers – booking couriers, for both internal and client use.  
  • Equipment hire – arranging equipment hire for client exhibitions and events. 
  • Comments cards – creating spreadsheets and inputting data to track exhibition feedback. 
  • Client Mailboxes & Distribution lists – managing the list of client shared mailboxes and distribution lists. 
  • Database – regularly updating LCA Database with any changes to client data. 
  • Ad-hoc requests – postage, formatting LCA documents, printing, binding, filing, diary management. 

 

Admin team support

The Admin Assistant reports into the Head of HR Operations & Employee Relations and works alongside the Office Executive and Admin Assistant, who together form the Admin Team. 

  • Campaign Monitor Updates – weekly additions added via campaign monitor
  • Events in the LCA office – whilst the Office Executive manages all logistics for LCA and client events, you will often be responsible for assisting with these in the office.
  • Admin team support – providing cover for annual leave and assisting others in the Admin team as needed.

 

Knowledge, skills, experience

  • Proactive – you notice when things need doing and do them without being asked
  • Attention to detail 
  • Great people skills – in person, on the phone, over email
  • A very organised person
  • A very tidy person – in how they work and an awareness of the environment around them
  • Able to be flexible, to juggle and cope with several requests at once
  • Ability to stay calm under pressure and when faced with new situations
  • Thrives in a busy, informal environment and is able to work on their own and in a team 
  • Self-starter, with ability to take initiative when appropriate
  • Proficient in Microsoft Office – particularly Word and Excel
  • Good general IT skills
  • Ideally you will have some experience of working within a busy office environment and preferably in an administrative role before. 
  • You could have customer service or sales experience and a good understanding of how an office is run. 
  • You may be familiar with working in the creative industries – PR, advertising, marketing but this is not essential
  • Approachable, team-spirited and happy to get hands dirty and muck in
  • A sense of perspective; an interest in London and London issues would be an advantage but is not essential

 

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.

Years of experience

  • Aspiring

Salary range

  • £20,000 to £30,000 per year

Required skills

  • Office applications