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Administration assistant

Administration assistant

locationLondon, UK
ExpiresExpires: 08/08/2022
Operations / Facilities / Admin
Permanent position
Entry

Closing date for applications: 7th August 2022 at 11.59pm

Salary: £20,000 to £24,000 depending on experience

Start date: end of August 2022

 

Are you someone who thrives on providing solid support to a wider team? Are you motivated by campaigns for positive change in the world?

English PEN is one of the world's oldest human rights organisations, championing the freedom to write and the freedom to read around the world. We are the founding centre of PEN International, a worldwide writers’ association with 145 centres in more than 100 countries.

As an administration assistant, the purpose of your role will be to provide cross-organisational administrative support, maintaining clear and effective administrative systems. You will also be an active member of the staff team, contributing to organisational discussions. 

 

Responsibilities

Cross organisational

  • Provide general administrative support (including but not limited to diary and inbox management; minuting meetings as required; answering phone calls, filing, archiving, shredding and maintaining office supplies)

  • Support the Head of Operations and Head of Communications as required

  • Liaising with Building Manager on room bookings and general office upkeep

  • Implement effective administration systems and processes to underpin English PEN’s overall operation, including record management and filing for both electronic and hard copy documents

  • Assist with day-to-day finance including processing invoices and expenses

  • Process new memberships, coordinating renewals, compiling and maintaining membership information packs, preparing mailings and responding to membership queries

Programme support

  • Provide administrative support to all programme managers and officers on areas including PEN Translates, PEN Transmissions assisting with the running of events and the Writers at Risk Programme as required

Other

  • Effectively manage your own work programme, and work with colleagues to achieve this
  • Be an enthusiastic advocate for English PEN's values
  • Be a first aider and fire marshal for the office

 

Knowledge, skills, experience

  • Excellent organisation and office administration skills, including excellent attention to detail and a systematic approach

  • IT skills including experience in using MS Office applications like Outlook, Word and Excel

  • Ability and willingness to manage a demanding workload, work under pressure to meet deadlines

  • Excellent interpersonal skills including being an active listener

  • Excellent standards of literacy and numeracy

  • A good communicator both orally and in writing

  • Track record for delivering strong and accurate administrative work, with excellent attention to detail and experience of delivering to deadlines

  • Experience of communicating orally and in writing with diverse individuals and organisations

  • Experience of working on multiple projects and managing a demanding workload

  • Ability to work on own initiative as well as being an enthusiastic team player

  • Enthusiasm for English PEN’s mission and values

  • A passion for literature

  • Flexible, with a ‘can do’ attitude

  • Ability to remain resilient under pressure, and capable of managing a diverse portfolio of work

  • Committed to principles of diversity and equality and implementing these within all areas of work

  • A professional and confident manner with a commitment to a high standard of work

  • We'd love to hear about any experience working or volunteering within the arts or not-for-profit sector, or within a membership organisation

 

To apply

  • Log in to your Creative Access account or register today to apply for this opportunity
  • Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)
  • Once submitted, you can no longer amend your application, so proof-read carefully
  • Do not contact the company directly
  • Please email any queries about this role to Creative Access at this address: recruit@creativeaccess.org.uk

 

We welcome and encourage applications from candidates who are under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, and individuals from lower socioeconomic backgrounds.

The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

Years of experience

  • Entry