Artist coordinator

Closing date: 16th October 2024

Reporting to: Director, Curatorial Business Management 

Working hours: Monday to Friday, 10.00am to 6.00pm (additional hours as required)

Location: Bermondsey, London

Coordinate artists and studio teams at a leading contemporary art gallery.

White Cube is one of the world’s leading contemporary art galleries, representing over 60 international artists and artist estates. Built on the belief that art has the power to enrich people’s lives, White Cube presents exhibitions in galleries located across three continents - in New York, London, Paris, Hong Kong and Seoul.

We are seeking an artist coordinator to manage a group of artists allocated to senior members of the Curatorial / Sales teams, and act on their behalf when liaising internally and externally.

Responsibilities

Primary responsibilities

• Act as the point of contact for internal enquiries relating to your artists, and for all communication with artists’ studio teams
• Manage the Inventory database ensuring the following are up to date in line with studio records:
  • Pricing, status, image, strategy, loans, consignments etc.
• Maintain and manage interest/priority client lists for high demand artists and communicate the ordering and outcome regularly with the Sales team
• Ensure artists schedules are updated on a bi-weekly basis (make use of Google Alerts to track upcoming artist events and relevant press)
• Communicate effectively with internal artist email groups regarding incoming work, returns, technical queries and other miscellaneous information
• Oversee creation of presentation materials for Sales and Artist Liaisons ahead of trips or meetings relating to your artists e.g presentation to Sales team in advance of exhibition openings
• Manage and coordinate sales packs in advance of all internal and external exhibitions for your designated artists
• Manage all communication with Sales regarding exhibition details, pricing and availability of works in advance of all internal and external exhibitions 
• Be responsible for drafting précis for all incoming artworks; drafting of offer letters for exhibitions
• Create and manage weekly exhibition sales reports for the Directors 
• Liaise monthly with Accounts to review artist statements and flag any queries 
• Field inventory stock queries e.g. old work / prices / availability of works
• Facilitate conversations between Sales and Artist Liaisons regarding new works for Art Fairs and communicate regularly with the Art Fair Coordinator
• Communicate art fair participation with the studios and provide images of work on stand when necessary
• Communicate any sales made at fairs to artist studios as requested by Sales Liaison
• Review and undertake analysis of data provided in quarterly reports with Artist and Sales Liaisons: sales activity, geographies etc. Prepare presentation document for Artist Strategy meetings.
• Coordinate with Sales Liaison and/or Artist Liaison to conduct annual price reviews ensuring the Inventory is updated and all changes are communicated to the relevant teams
• Liaise with studios on specific client requests for works and communicate timeline and track progress of discussions effectively
• Create and maintain internal sales reports detailing holds / sales / discounts / fabrication costs / exhibition costs when required
• Liaise with Registrar regarding consignment paperwork (internal and 3rd party) and transport of artworks from studio
• Produce accurate sales reports for artists as required by their studios and Artist Liaison / Sales Liaison
• Coordinate and attend quarterly check ins with Sales and Artist Liaisons; provide action points from Artist Strategy Meetings for review
• Manage and monitor physical stock held in managed sites and coordinate regular stock reviews and returns with Artist Liaison,Sales Liaison and Registrar
• Obtain sign off on all artist related costs from Director, Curatorial Business Management

General responsibilities

• Manage formal communication with studios for upcoming auction lots and auction results, in consultation with the Sales Liaison
• Set up studio visits for Sales department and client for your artists as and when appropriate
• Prepare itineraries and welcome packs for visiting artists and artists’ assistants coming to London only
• Book flights & accommodation for artists / artists’ assistants as and when necessary (in line with agreed budgets)
• Coordinate gifts for artists(birthdays, Christmas etc.)
• Attend artist events on behalf of the gallery / Artist Liaison / Sales Liaison if requested

Departmental Involvement

• Attend weekly Sales and Artist Liaison meetings as requested
• Deal with other ad-hoc duties as allocated by the Artist Liaison / Sales Liaison / Director, Curatorial Business Management

We welcome and encourage applications from candidates who are under-represented in the creative industries. 

Please state in your application that you found this role through Creative Access.