Business affairs admin assistant

Department: Business Affairs

Reporting to: Business Affairs Manager

Contract type: Full time, permanent

Salary: £24,000.00

Closing date: 7th August 2022

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Join the business affairs department at Walker Books and provide administrative support in this entry-level role!

Job purpose

Providing full administrative support for the business affairs (BA) department and maintaining up-to-date, accurate records and filing of all contracts; to draft and issue permission agreements.

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Responsibilities:​

General administration duties:

• Accessing and inputting basic general contracts information on Biblio or other systems as required (including address changes for payees)
• ​Producing and distributing a monthly report of agreements signed throughout Walker Group to cover (a) rights acquired, (b) rights sold and (c) contract cancellation and rights reversions
• Writing to authors, illustrators and/or agents promptly after monthly contracts report is produced to inform as relevant of the sale of rights in their titles
• Sending out copies of sub-licensed editions to authors/illustrators as appropriate
• Production & circulation of a quarterly author complimentary copies report
• Issuing permission agreements (under supervision) for Walker held/owned material
• Supporting BA Assistant on foreign agreement related permissions (and issuing in their absence)
• Supporting BA Assistant on marketing (trailer and teacher’s notes/discussion guide) agreements in a timely manner and setting up for signature
• Attending regular meetings/liaison with Business Affairs/Compliance team with regard to legal follow through for unpaid advances and/or termination of agreements/reversion of rights, as appropriate to situation
• Front-filling permissions & other relevant subsidiary agreements and filing physical copies
• Administering the signing of partnership agreements from marketing/publicity via DocuSign (working with BA Director and Senior BA Manager)
• Maintaining contract files and other day-to-day records
• Providing key administrative support to the senior Business Affairs team and general administrative support to the rest of the Business Affairs & SR Compliance team where necessary.

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What you’ll receive:

• 22 days holiday (plus bank holidays and 1 day extra per year)
• Health insurance
• Enhanced pension
• Life assurance
• Plus other great benefits!

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We are an equal opportunity employer and prohibit discrimination and harassment of any kind. We are committed to this principle and providing a safe and supportive work environment.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.