Creative Access
C40 Events intern

C40 Events intern

locationLondon, UK
ExpiresExpires: 20/08/2022
Event Management / Curation
Application RestrictionsBlack, Asian and Ethnically Diverse | Disabled | Lower Socio-Economic Status

Closing date: 19th August at 11.59pm

Salary: £23,697 per annum equivalent

Duration: Until December 2022


Would you be excited to develop your communication skills with an organisation that operate and think globally?

C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before.

The C40 World Mayors Summit is C40’s flagship event and will gather around 1500 guests in-person and a global audience of virtual speakers and attendees. Mayors from the world’s leading cities will be joined by high-level government officials, philanthropists, youth leaders, scientists, business leaders, campaigners and residents to showcase and accelerate the most effective climate solutions being delivered in cities worldwide, and build a global coalition that rallies around the radical and ambitious climate action our planet needs.

The Summit will take place in Buenos Aires from the 19th-21th October 2022 at the Buenos Aires Convention Centre (CEC). The main Summit will be supported by a number of opportunities for press and media, social media, and resident engagement, as well as a series of side events and site visits.


Your role as an events intern

The events intern, based in the Communications & Events team, will work closely with the Senior Events Manager and the Summit team to support the delivery of the 2022 C40 World Mayors Summit in Buenos Aires in October.

To thrive in this opportunity, you will be a dynamic, motivated self-starter able to assist in project management, communications, logistical and administrative functions. The ideal candidate will thrive in a fast-paced environment and have exceptional organisational and attention to detail skills. The successful candidate, over each 40-hour week, will have the opportunity to develop skills and understanding in a range of subject areas, gaining valuable experience working with international colleagues in a fast-paced and exciting global organisation.


How you'll develop skills

  • Support the registration of guests, including mayors, VIPs, city delegates, and speakers

  • Supporting the growth and data management of the event’s guest list and ensuring it is clean and in the correct format

  • Tracking rooming lists and logistical requests for mayors, city delegates and guests

  • Managing the C40 Events inbox and Summit-related inboxes, working with the Events team and external suppliers to reply to queries from all attendees regarding logistics and accommodation

  • Support in tracking and collating information for the coordination of mayors’ schedules across plenary and deep dive speaking slots, press conferences, photo-ops and lunches

  • Creation of events-related materials, such as Run of Shows and logistics briefing packs

  • Supporting the Communications and Events team with administrative tasks relating to event production inc. design timeline tracking, critical path management, and invoicing paperwork

  • The role will require coordination of side-event schedules and processes and will support in tracking of mayoral schedules

  • Creating agendas & taking notes for internal and external meetings

  • The successful intern may, on occasion, be required to work outside typical 9am - 5pm working hours to accommodate meetings scheduled for global attendances


What we're looking for

  • Strong organisational skills and a delivery-oriented approach
  • Excellent attention to detail, with high-level proof-reading skills in English
  • Outstanding verbal and written communication skills in English. Additional communication skills in other languages, especially Spanish, are highly desirable
  • A self-starter who is able to effectively manage their own time, prioritise activities and accomplish tasks with minimal oversight
  • Ability to work proactively and collaboratively as part of a diverse team across multiple time zones
  • Highly competent with Microsoft Office software (Word, Excel, PowerPoint) and other new technology, including web-based communications and spreadsheets. Keen to master new software and tools
  • Strong interest in developing a career in international events and project management
  • Strong interest in climate action and solutions, and a passion for C40’s work; subject-matter knowledge or expertise preferred


To apply

  • Log in to your Creative Access account or register today to apply for this opportunity
  • Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)
  • Once submitted, you can no longer amend your application, so proof-read carefully
  • Do not contact the company directly
  • Please email any queries about this role to Creative Access at this address:


This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, and individuals from lower socioeconomic backgrounds.

The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

Years of experience

  • Entry