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Development administrator

Development administrator

companyGuildhall School of Music & Drama
locationLondon, UK
ExpiresExpires: 27/06/2022
Creative and Design
Permanent position
£20,000 to £30,000 per year

Closing date: Monday 27 June 2022 at 12 noon

Term: Permanent, Full time (35 hours per week)

Salary Range: £24,880 - £27,820 per annum depending on experience/performance (inclusive of Inner London Weighting)

Interviews: week commencing 4 July 2022


Build your understanding of arts administration, education, and fundraising through this entry-level role with the Guildhall School of Music & Drama. 

Guildhall School of Music & Drama is a vibrant, international community of young musicians, actors and production artists in the heart of the City of London. We produce outstanding graduates whose talents light up stages and concert platforms throughout the world.

We are looking for an organised, confident and creative Development Administrator to provide administrative and events support to the Development & Alumni Relations Office (DARO) in their activity encompassing fundraising, alumni and supporter relations.




  • To raise funds of £5,000+ from individuals in support of priority fundraising at the Guildhall School. As well as student support and scholarships, this includes projects related to world class training, artistic citizenship and research
  • To use the department’s prospect management system to maintain regular face-to-face and personal contact with fundraising prospects and existing donors in a dedicated portfolio as part of ongoing cultivation and stewardship activities
  • To prioritise actions with an agreed portfolio of prospects, including the timely and direct solicitation of gifts, in order to maximise the funds secured
  • To achieve a personal fundraising target agreed on an annual basis and, in liaison with the Deputy Head of Development to monitor progress against this target on a regular basis throughout the year
  • To line manage the Development Officer (Individuals) in meeting agreed fundraising targets set for membership programmes, Patrons, Circle and Take Your Seat and monitor income from all other Regular Giving donors and appeals
  • To ensure that interactions, cash donations and pledges are acknowledged and recorded accurately on the department database (Raiser’s Edge) in a timely fashion
  • To steward and cultivate the School’s relationships with legacy pledgers and intenders

Planning, proposals and reporting

  • To identify, research and qualify potential new donors in collaboration with senior colleagues and plan appropriate and bespoke personal approaches
  • To work with the Development Events Manager to plan and execute regular and suitable cultivation/stewardship events for prospective donors and other external guests, liaising with DARO colleagues as appropriate
  • To provide comprehensive and regular activity or moves management reports on progress with individual prospects or groups of prospects for the Deputy Head of Development, Head of Development or Principal
  • To provide day-to-day stewardship and cultivation support for individual donor relationships fronted by senior member of staff including Vice Principals, Heads of Faculties, Head of Development, Deputy Head of Development and the Principal
  • To prepare bespoke written proposals for potential donors and reports on grants or donations for existing funders as appropriate


  • To maintain excellent working relationships with senior staff, high-level volunteers (Trustees of the Guildhall School Trust, Governors of the School, and members of Common Council), existing donors and other external stakeholders to maximise their involvement in the School’s fundraising activities 
  • To ensure that high-level donors are thanked and stewarded appropriately in liaison with colleagues in the Development team and to involve them in the School’s ongoing programme of performances and other activities
  • To liaise as appropriate with students and staff at all levels in the academic and administrative departments of the Guildhall School


  • To take an active role in the Fundraising and DARO teams by contributing to wider departmental plans and fundraising strategy as appropriate
  • To be available to work outside of normal working hours in order to attend events and performances, to cultivate potential donors and to steward existing supporters as required
  • To keep abreast of good practice in major gifts fundraising in the higher education and arts sectors along with funding initiatives and government policies and changes
  • Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties
  •  Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post


Knowledge, skills, experience

  • The successful candidate will be flexible and adaptable, highly organised and accurate, and have great attention to detail
  • Candidates will have excellent written and verbal communication skills, be adept at managing multiple projects to deadline, and ideally have experience in an administrative role
  • This role will see the successful candidate take on a wealth of responsibilities, offering a fantastic opportunity for growth and development


Informal enquiries should be emailed to Charlotte Mathé, Alumni Relations Manager on

The Guildhall School is committed to safeguarding and promoting the welfare of children and vulnerable adults, and expects all employees, workers, and volunteers to share this commitment. The Guildhall School and City of London Corporation are committed to Equal Opportunities and welcome applications from all sections of the community.

Please state in your application that you found this role through Creative Access.

Years of experience

  • Entry

Salary range

  • £20,000 to £30,000 per year