Creative Access
Facilitation & Open Space programme lead

Facilitation & Open Space programme lead

locationGreater London, UK
ExpiresExpires: 10/08/2022
Production / Post-Production & Technical
Permanent position
£31,000 to £40,000 per year

We are looking for a new member of our Improbable team, a facilitation and Open Space programme lead. Apply if you're excited about our company and the work we do!

We’re at an exciting moment in the company’s story, we’re making shows like My Neighbour Totoro with the RSC and An Improbable Musical which is touring this Autumn. We’re running Devoted and Disgruntled, starting new programmes of work like Improbable for Business and importantly following clues for The Gathering, our search for a home. 

This role has some tasks associated with it like managing and facilitating our annual Devoted & Disgruntled event series, and developing Open Space conversations with organisations inside and outside of the performing arts sector. 

However we are looking for someone who feels deeply passionately about the power of Open Space and improvisation to bring people together, to spark conversation and challenge. Someone who enjoys the irregular and responsive nature of working in a small, pretty fast paced and busy team, someone who is plugged into the challenges facing our sector and our world and who has the entrepreneurial spirit to seek out ways to address these challenges. On any given week you might be liaising with a renowned theatre company to produce a series of Open Space events connected to one of our on-stage works, be travelling across the country to deliver an Open Space conversation for a health charity, chatting to leading arts industry figures about the key issues facing our sector and exploring ways to address those in the next Devoted & Disgruntled.

What the job spec doesn’t tell you about is the spirit of the company, so we have also written a Spirit Ad. Not to list the spirit needed by the person in the role because the specific thing about spirit is that it does not belong to anyone. It exists between people. An understanding of this is at the heart of the company's practice, that the brilliance of the work, be that an Opera, an Impro, or an Open Space event, does not lie in any one person's singular stellar performance, but in the atmosphere between the players, amongst the audience - between all the participants, it emerges. Much like in a poem, the meaning unfolds from the combination of the words and their particular clustering, their constellation. 

We care as much about finding someone who is excited about the company, the work and the spirit as we do about the experience and skills you bring. 

People from diverse backgrounds, in every sense of the word, are encouraged to approach us. Unlikely, implausible and improbable applicants, are, by definition, extremely welcome. 


Job specification

We are looking for a collaborator to join our team. Below you will find some specifics about the job. Just as important is finding someone who is excited about the work and spirit of the company, so read our Spirit Ad too. 

We are purposefully keeping this job specification as light as possible to encourage people from as broad a range of backgrounds as possible to apply. You might have worked in theatre before, you might not. You might have a degree, A levels, GCSEs etc, you might not. 

We do not expect you to have experience in all of the things that this job will entail and we will offer any training needed to the person who joins us. 


About the role 

This role exists to shape and deliver Improbable’s facilitation work. This includes Open Space events, we have two existing programmes and running which will form the core of the role, Devoted & Disgruntled and Open Space for Hire. We also work with a lot of other improvisation-based practises and techniques to hold events and workshops (for example WorldWork & World Cafe) and this role will lead all work in this area. You will:

  • Collaborate with Improbable’s artistic leadership to programme all facilitated work including Devoted & Disgruntled and Open Space for Hire
  • Manage planning and delivery of all facilitated programmes (Devoted & Disgruntled, Open Space for Hire, WorldWork, World Cafe etc) including scheduling, budget management including income generation where appropriate, booking teams, event management, facilitation, and evaluation
  • Facilitate events where appropriate (in person and online)
  • Represent Improbable’s facilitated programme to a range of internal and external stakeholders 


Devoted & Disgruntled

Lead and facilitate Devoted & Disgruntled - Improbable’s events for the performing arts sector including an annual 2.5 day core event and a programme of satellite events throughout the year. You will:

  • Lead on securing and negotiating partnership agreements with host venues and organisations 
  • Coordinate the writing and release of the invitation for each event
  • Lead on the access provision for each event
  • Market each event as required
  • Support technical delivery as appropriate 
  • Promote sales and manage ticketing systems
  • Ensure appropriate staffing 
  • Facilitate at events and/or engage and contract freelance facilitators
  • Manage all logistics for the event including travel, accommodation (where necessary) and catering
  • Act as lead contact for other arts organisations wishing to host D&D Satellites and produce these events and manage these relationships
  • Run the D&D social media pages and work with the Operations and Finance Administrator to run the website and promote activity accordingly 


Open Space for Hire 

Shape Improbable’s strategy for securing and facilitating Open Space events for organisations outwith the performing arts sector, working closely with the Executive Director. You will:

  • Lead on the delivery of this strategy, taking responsibility for the OS for Hire income target and managing relationships with clients from initial enquiry to aftercare
  • Develop a strategy for securing new Open Space clients within and beyond the arts sector, and lead pitches to these clients. Supported by the Executive Director
  • Produce Open Space events for external clients, including but not limited to identifying a suitable venue, securing staffing and supporting the creation of the invitation. Where appropriate also engaging in facilitation
  • Work with the Development Officer to develop a strategy for bringing together OS for Hire and Improbable for Business to build a lucrative and cohesive corporate income generating plan


Other Projects & Events 

  • Stay alert to current issues in the sector and proactively identify where Open Space could be helpful to work on an issue
  • Work with the Executive Producer to seek out opportunities for OS events around Improbable’s wider artistic programme 
  • Work to develop ongoing and one-off partnerships where Improbable’s processes can be useful
  • Connect and lead space we hold across our programme including around shows and through The Gathering


This list is indicative and specific duties may change. 


Knowledge, skills, experience


  • To have an understanding of Improbable’s work and ethos, and be able to tell us why you want to work with Improbable. Please tell us in your covering letter
  • To have a passion for Open Space as a way of working and a desire to utilise OS in a truly accessible context
  • To be a confident and experienced facilitator or holder of space (this does not need to be Open Space or Improbable processes but will need a willingness to learn these)
  • To have a good understanding of, and experience in, making spaces accessible and inclusive
  • Relevant experience of events or project management (not necessarily in an arts context) including experience managing budgets


  • Experience in generating income through events/programme of work


To apply please submit your CV, Equal Opportunities form and a Covering Letter outlining your suitability for the role and your interest in working with Improbable by 5pm on Wednesday 10 August 2022.


We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.

Years of experience

  • Mid-Level

Salary range

  • £31,000 to £40,000 per year