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Facilities & IT Manager

Facilities & IT Manager

locationLondon, UK
ExpiresExpires: 24/01/2022
Other
Senior
£31,000 to £40,000 per year

Closing date: Sunday 23rd January 2022 at 11.59pm

Salary: £32,000 - £35,000 per annum 

Interviews: week commencing 31 January 2022 

Come and help Central School of Ballet deliver its mission to make The Countess of Wessex Studios a thriving dance hub in the Southbank arts community! 

Central School of Ballet are seeking a Facilities and IT Manager with good operational experience and skills, and an interest in joining a dynamic team committed to supporting young dancers in training for a career and wider communities in engaging in the joy of dance.

The purpose of this role will be to operationally support Central School of Ballet’s mission for The Countess of Wessex Studios to become a thriving dance hub, through the management of Central’s premises, facilities and IT; the management of Reception, security and front of house services and staffing; and through taking operational responsibility for Health and Safety, ensuring Wessex Studios and Central School of Ballet activity is safe and compliant.

Responsibilities

Health and Safety

  • To ensure compliance with current health & safety regulations as prescribed and published by HSE.gov.uk
  • To have a proactive flexible approach to manage the health & safety of the school in the light of challenges such as Covid-19, London terrorism and other business continuity risks
  • To ensure that appropriate fire protection provisions are in place and maintained to protect the students, staff and premises, including performing weekly fire alarm tests
  • To check electrical equipment in conjunction with the electricians who have responsibility for PAT compliance
  • To maintain the School’s First Aid provision and accident book

Facilities and Maintenance with due regard to environmental concerns:

  • To procure and oversee facilities maintenance contracts, ensuring the maintenance, testing and repair/replacement of all plant, equipment, furniture and premises are carried out efficiently and effectively and in a timely fashion
  • To oversee the Building Management System (BMS)
  • Coordinating and overseeing on-site contractors
  • To be responsible for the efficient working of the school’s photocopier printers and telephone system, including regular updating of switchboard messaging and signposting
  • To oversee supplier contracts and scheduling, both routine and ad hoc visits (including cleaning, photocopier service, electrical maintenance etc)
  • To regularly review the provision of contract services and utilities to ensure value for money
  • Hands-on minor maintenance and repairs arising from everyday usage and emergencies
  • Replacement of light bulbs and general consumables through daily checking of the site
  • Ensuring stock levels are maintained for all on-site consumables
  • To maintain oversight of fixed assets for the school and Ballet Central tour

IT

  • To liaise with the School’s outsourced IT service provider as required to maintain a good standard of service delivery in line with agreed and expected levels
  • To ensure that the School’s IT provision is working efficiently and effectively
  • To oversee the ongoing maintenance and updating of software and hardware
  • To maintain software license details and ensure renewal arrangements are in place
  • To carry out the functions above within agreed budgets
  • To contribute to the development of the School’s IT infrastructure and data provision, inputting to CDD projects and cross-affiliate meetings as required
  • To ensure the smooth running of the School’s database, contributing to service development and liaising with other departments as necessary
  • To ensure compliance with GDPR and participate in the Data Working Group
  • To contribute to any IT-related special projects

Reception and Security 

  • To manage Reception, security and front of house services and staffing and the staff rota
  • To ensure adequate security provisions are in place and maintained to protect the premises and those using the premises

Cleaning

  • To liaise with the cleaning contractor to ensure the building is kept in a presentable manner
  • Hands-on cleaning in emergencies and general observance to ensure the school is presentable at all times
  • To oversee the efficient waste disposal and recycling collections in conjunction with the waste contractors

Staff support

  • The setting-out and/or rearrangement of studios/furniture for events, and staffing/equipment for hires
  • To assist with arranging/delivering staff training in IT, health and safety, First Aid and any other relevant areas of work
  • The training of staff in using premises equipment

Knowledge, skills, experience

Essential

  • Knowledge of and experience in delivering an effective facilities service – preferably with at least 5 years’ experience in a similar post
  • Good hands-on attitude and willingness to take on practical operational tasks
  • Excellent communication and interpersonal skills
  • Ability to problem solve and prioritise
  • Attention to detail
  • Good organisational skills
  • Numerate
  • Good written and spoken English

Desirable

  • An understanding of environmental issues and a commitment to carbon reduction
  • Experience and/or knowledge of improving facilities and premises matters, ideally gained within an educational institute or arts organisation
  • Experience in achieving value for money in terms of renegotiation of supplier services
  • An entrepreneurial approach

Due to the high number of applications that we receive we are unfortunately unable to contact unsuccessful applicants. Only successful candidates will be contacted. 

Central School of Ballet is an equal opportunities employer. In line with school policy, this post requires an enhanced disclosure DBS check. We welcome and encourage applications from candidates who are under-represented in the creative industries.

Years of experience

  • Senior

Salary range

  • £31,000 to £40,000 per year

Required languages

  • English