Creative Access
Finance assistant

Finance assistant

locationLondon, UK
ExpiresExpires: 26/08/2022
Accounting / Finance
Permanent position

Salary: £21,000 - £22,500 per annum

Contract: permanent, full-time

Location: 16 Clerkenwell Green, London EC1R 0QT with the option to work from home 2 days per week 

Deadline: 25th August 2022 at 23:59

Start date: September 2022


Would you like to gain a financial qualification and work at an organisation that is at the forefront of music-making in the UK? This is your chance!

The Royal Philharmonic Orchestra's (RPO) finance department manages the finances for the Royal Philharmonic Orchestra Limited, its subsidiary RPO Promotions and two associated charities, the RPO Trust and the American Friends of the RPO. Together these operations generate income and expenditure of around £12 million each year.

The finance assistant position offers a three year apprenticeship in all aspects of financial accounting and financial management, leading in step changes over the period of the apprenticeship, to a finance officer/controller level role and a Chartered Institute of Management Accountants (CIMA) qualification. Fully qualified, the role will be able to fulfill complex and business critical management and financial accounting functions for a group of organisations and provision of strategic financial advice.

Previous knowledge of financial accounting is not essential: alongside the fully funded CIMA qualification, there will be on-the-job support from the existing three members of the team (the finance director and two finance officers).


Responsibilities will include:

To progress consistently in the CIMA / Financial apprenticeship qualification

Specifically in the first six months:

  • Complete the training and coursework for the first four CIMA papers in Business Economics, Management Accounts, Financial Accounts and Ethics, Governance & Law
  • Be assessed as ready to sit the end point assessment in these subjects
  • Sit or have scheduled sittings in the first four CIMA papers


To maintain supplier accounts accurately and on a timely basis so that expenses are accurate and obligations are met

  • Ensure all new suppliers are bona fide and new accounts created on the purchase ledger system with valid bank account and VAT account details
  • Process supplier invoices on a timely basis through the online invoice approval system, including assigning correct supplier, project and expense type codes and allocating the invoice to the appropriate approver
  • Process staff expense and credit card expense reports, including foreign currency expenses
  • Apply correct VAT coding to purchases to ensure correct classification of inputs and input tax
  • Post batches of approved invoices using the batch posting system, so that supplier, expense and project accounts are kept up to date 
  • Run the creditors ledger report prior to each payment run and categorise the balances for sterling and currency payments. Prepare and execute payment runs for Sterling, Euro, US Dollar and other adhoc currency payments as scheduled on the finance timetable
  • Produce remittance advices for supplier payments to update supplier accounts for payments and for sending electronically to suppliers and staff and for inclusion in the payment approvers review folder


To maintain project cost accounts, supporting project managers in monitoring expenditure against budget

  • Set up reports to compare spend to date against budget for projects completed in the month
  • Identify causes of over and under-expenditure and advise project managers
  • Notify project managers of performer and supplier invoices outstanding for follow up
  • Set up codes for new projects in the cost ledger
  • Publish project coding list when new codes are added for staff to refer to for expense coding and sales invoicing
  • Assist the finance director with updating the project budgets in the rolling forecast


To assist with customer sales invoicing

  • Assist the finance officer with setting up customer accounts and sales invoicing
  • Check invoicing details to contracts
  • Check VAT status of customers


To maintain the fixed assets accounting records

  • Maintain the fixed assets ledger, recording additions and disposal details
  • Calculate monthly depreciation and record in the accounting system
  • Reconcile the accounting system fixed assets and depreciation balances to the figures in the fixed assets ledger on a monthly basis
  • Undertake an annual asset count at the RPO’s warehouse and office
  • Provide up to date fixed asset listings for insurance purposes


To act as accountant for the RPO Trust

  • Maintain the accounts for the RPO Trust including raising quarterly rent invoices, accounting for bank transactions, post bank items for the RPO Trust to the general ledger and reconcile the ledger to the bank statements when received
  • Administration of RPO Trust bank accounts and deposit


Knowledge, skills, experience

  • Commitment to working in finance
  • Commitment to achieving a financial qualification in three years, including willingness to allocate personal time to studying
  • Interest in music and performance
  • A 2.2 degree or above (applicants without a degree, but good A levels will be considered, but will need to commence a Level 4, rather than a Level 7 qualification / apprenticeship)
  • English and Maths GCSE (Grades A-C or Level 4-9)
  • Evidence of a high degree of self-motivation and the ability to work effectively and solve problems
  • Good written and communication skills
  • Strong attention to detail
  • Strong Microsoft Office skills and the ability to learn and adapt to new software
  • Ability to maintain confidentiality
  • Polite telephone manner and attentive behaviour, suited to working in a professional office
  • Good team skills and flexibility to support other team members to get work done


  • Prior work experience is desirable


To apply

  • Log in to your Creative Access account or register today to apply for this opportunity
  • Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)
  • Once submitted, you can no longer amend your application, so proof-read carefully
  • Do not contact the company directly
  • Please email any queries about this role to Creative Access at this address:

The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

Years of experience

  • Entry