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Finance manager

Finance manager

locationLondon, UK
remoteHybrid
ExpiresExpires: 28/02/2024
Accounting / Finance
Fixed term contract
Mid-Level

Salary: £32,640-£37,000 dependent on experience

Contract length: 2 years fixed-term contract, potential for extension

Contract type: Full-time or part-time 0.8 FTE - open for discussion based on how the person will approach the role

Location: 59’s Studio, London. Hybrid studio/home working enabled.

Interviews: Round 1 interviews on Tuesday 12th March 2024 / Round 2 interviews on Tuesday 19th March 2024.

Recruitment information webinar: 1.15pm on Friday 16th February 2024. 

 

 

This is a great opportunity for an experienced bookkeeper or finance administrator looking to step up into a more senior position as well as experienced finance professionals looking for a new chapter in their career.

59 Productions is an Olivier and Tony Award-winning design studio based in London and New York. We create Story Driven Design -  new ways of telling stories through interdisciplinary design. 

We have created work  for over 15 years; most recently David Hockney: Bigger and Closer, and The Moonwalkers: A Journey with Tom Hanksat our new venue, Lightroom, in Kings Cross, London, as well as Stranger Things: The First Shadow in the West End, Sam and Her Amazing Book of Dinosaurs at the Grand Theatre, Hong Kong Cultural Centre, and the touring F1 Exhibition across Europe.

Historically, we led the video design of the Opening Ceremony of the London 2012 Olympic Games, the design and creative direction of the record-breaking David Bowie Is exhibition, and the historic project-mapping artwork on the Washington Monument for Apollo 50 - Go for the Moon.

 

About the role

The finance manager will be responsible for managing 59’s day-to-day finance function, working closely with the head of finance and operations and the CFO.

The finance manager will be a key role in the operations team, integral to the smooth running of 59’s finance function. Working within 59’s core team and studio you will play a pivotal role in an ambitious, globally recognised design company with highly notable artworks and partnerships.  While we are a creative company we do not expect a previous experience of the cultural industries  - we are very open to people who haven’t worked in this field before, and those who are interested in the role finance plays in an ambitious creative environment.

This new role will support 59 to streamline and further strengthen the financial operation by bringing it in-house, currently outsourced to external bookkeepers.

 

Responsibilities

Sales ledger

  • Producing sales invoices
  • Logging and posting of sales receipts to QuickBooks
  • Managing the aged debtors 

Purchases ledger

  • Recording bank payments, receipts and other transactions  
  • Managing the weekly payment run, including processing staff expenses and supplier payments 
  • Maintaining the assets register
  • Maintaining the prepayments register

General ledger

  • Reconciling bank accounts (currently 5 x GBP and  6 x misc foreign currencies)
  • Reconciling credit card accounts (currently 1 x USD) 
  • Reconciling prepaid card accounts (currently 1 x GBP)
  • Reviewing postings for error correction 
  • Maintaining the chart of accounts
  • Managing the month-end close process
  • Ordering foreign currency and distributing per diems

Payroll

  • Preparing and processing monthly payroll, including HMRC and pension payments and submissions
  • Posting payroll journals to Quickbooks

Administration

  • Maintaining the finance systems: QuickBooks, Dext and Approval Max
  • Managing the Accounts@ mailbox
  • Filing, record keeping and document management

Other

  • Preparing and submitting the quarterly VAT return 
  • Assisting the head of finance and operations with the US tax return filings 
  • Assisting the head of finance and operations with the annual accounts preparation 
  • Assisting the head of finance and operations with tax relief claims 
  • Assisting the head of finance and operations with annual P11D/PSA submissions 
  • Deputising for the head of finance and operations as required 
  • Assisting with the maintenance and development of robust finance control processes 
  • Any further tasks as reasonably requested 
  • Contributing to 59's work around sustainability, universal design, and inclusion & belonging

 

Knowledge, skills and experience

Essential

  • At least 3 years experience working in a similar role, either directly or as a support colleague for this work
  • A solid understanding of bookkeeping, financial administration and finance reporting
  • Excellent administration skills and attention to detail, while remaining flexible and agile
  • Experience communicating information about finance systems with a wider, non-specialist and busy team
  • Experience using Quickbooks or similar accounting software 
  • Experience managing a payroll function
  • Experience working within a fast-paced environment
  • An ability to multitask effectively and handle multiple workflows at any one time
  • An ability to work in a busy environment with at times challenging deadlines 

Desirable

  • Experience working with integrated finance systems 
  • Experience supporting Annual Accounts preparation
  • Experience with US accounting
  • Experience reconciling foreign currency accounts
  • Experience processing Tax Relief claims
  • An interest in the arts and/or creative industries
  • An accountancy qualification

 

Please submit a comprehensive CV and a cover letter (maximum two A4 sides) describing your suitability for the position and how your skills and experience match the person specification, via the 'apply' button.

All applicants must be eligible to work within the UK.

Please state in your application that you found this role through Creative Access.

Level of experience

  • Mid-Level