Creative Access
HR assistant trainee

HR assistant trainee

companyThe Place
locationLondon, UK
ExpiresExpires: 30/06/2024
Human Resources and Talent Management
Application RestrictionsBlack, Asian and Ethnically Diverse | Disabled | Lower Socio-Economic Status | Undergoing gender reassignment

Closing date: 30th June 2024 at 11.59pm

Bursary: £23,215 via a training bursary

Duration: 12 months

Working hours: Monday to Friday, 10am-6pm (flexible)

Location: 4 days based in London office, plus 1 day remote working available

Start date: 19th August 2024


If you're excited about dance and eager to grow your HR skills within a creative organisation, we have the perfect entry-level opportunity for you...

The Place, London’s creative powerhouse for dance development, has been leading the way in dance training, creation and performance for over 50 years. In a changing landscape, their mission for the future remains steadfast: they are powering imagination through dance, championing new ideas, embracing risks and creating optimal conditions for dance artists and enthusiasts to realise their full potential.

The Place is excited to be looking for an HR assistant trainee to play a key role in supporting the organisation by providing excellent customer service, efficient systems, and first-class organisational skills.

This role is an opportunity to develop a career within HR through on-the-job learning and project work. Over the course of 12 months, you will gain experience in a key area within arts administration and will work with stakeholders across the organisation from both Arts Council and Higher Education funded departments.


Key activities

Recruitment administration

  • Work with the applicant tracking system to administer and coordinate recruitment activities including:
    • Create opportunity pages on the Team Tailor system
    • Upload content including vacancy details and job descriptions
    • Post to relevant job boards
    • Administrate shortlisting process
    • Contact applicants, set up and organise interviews
    • Support interview panels
    • Book meetings rooms or set up online interviews
    • Update careers pages with content and images
  • Schedule work experience placements and respond to enquiries. Work with the team to build a timetable of activities.
  • Undertake research for benchmarking e.g. compiling data of similar roles advertised, looking at different advertising methods

Employee administration

  • Assist with staff onboarding processes including DBS disclosures; issuing starter forms; right to work checks including updating UKVI records; checking references
  • Schedule induction sessions for new staff
  • Assist with staff exit processes including issuing leaver forms and arranging exit interviews
  • Assist HR team with the preparation of letters and contracts
  • Issue and file documents via online signing platform
  • Assist with digitisation of employee record system

Maintenance of records/data

  • Maintain HR system / records & staff files
  • Archive any leaver files as appropriate
  • Update holiday records on annual leave reporting system
  • Update training records e.g. First Aid, Fire Marshalls, etc
  • Assist with collation of monitoring data for internal use and external reporting for ACE, HESA, etc
  • Update next of kin/emergency contact details lists


  • Assist with arrangements for all staff meetings
  • Arrange training days as required including room booking, contacting trainers, room set up and confirming attendance
  • Assist in the organisation of staff activities e.g., yoga/Pilates, classes, workshops


  • Manage the HR inbox
  • Act as the first point of contact for day-to-day Human Resources queries
  • Provide secretarial support to the HR team, i.e. managing diaries, organising meetings, taking minutes


What we're looking for

  • An interest in building a career within HR or administration
  • Organised and methodical working methods
  • Passion for the arts and Higher Education
  • Able to pay close attention to detail and work accurately
  • Excellent communication skills - written and verbal
  • Understands the need for discretion and confidentiality
  • Willing to take initiative and problem-solve where necessary
  • Ability to work as part of a team but also happy to work unsupervised
  • Confident user of computers and applications including Microsoft Office


To apply

  • Log in to your Creative Access account or register today to apply for this opportunity
  • Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)
  • Once submitted, you can no longer amend your application, so proof-read carefully
  • Do not contact the company directly
  • Please email any queries about this role to Creative Access at this address:

This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, those undergoing gender reassignment / transitioning and individuals from lower socioeconomic backgrounds.

The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying/mentoring, and more.

Level of experience

  • Entry