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Marketing assistant

Marketing assistant

locationLondon SE1, UK
remoteHybrid
ExpiresExpires: 04/06/2022
Permanent position
£20,000 to £30,000 per year

Great with numbers? Interested in marketing and financial administration? Don't miss this great opportunity!

At Smart Energy GB, we aim to engage and communicate with the whole of our diverse nation about the smart meter rollout across England, Scotland, and Wales. We are an independent organisation set up by the government to deliver the national public engagement campaign, raise awareness of smart meters and drive adoption of this technology in everyone's homes. Smart meters are essential building blocks in the creation of a cleaner, greener energy system for the future.

We are looking for an organised, reliable marketing assistant who is fluent in financial administration to join the team in our London office. Your task will be to lead on organisational administration and assist the marketing department with the smooth running of the team by organising team training and events and promoting the culture of the department, whilst also providing some light PA responsibilities to the director and deputy directors of the marketing department. You will also be looking after the administration of our campaign finance, including our purchase orders and invoicing.

 

Key tasks/responsibilities:

  • Provide administrative support to marketing leadership (Director of Marketing, Deputies, and Heads of), and work closely with the other teams to perform tasks including:
  1. Scheduling and preparation for cross-team meetings, organising internal and external room bookings, booking, travel and submitting expenses
  2. Assist with key dept meetings, that these meetings have clear agendas, that comprehensive reports/meeting minutes are taken and distributed
  3. Desk research and preparing briefing documents and presentations as required, including sourcing content, drafting and formatting slides and proofreading
  4. Ensuring key documents are filed systematically, and Marketing directorate folders are organised, up to date and intuitive to navigate at all times
  • Manage financial administration for the Marketing team, including issuing all new supplier forms/purchase orders, processing all invoices and resolving finance queries in accordance with our financial procedures. Organising and running monthly finance meetings both internally and with our external creative agencies
  • Assist with training and development for the Marketing team, maintaining the administration of the department training, researching training providers, and ensuring all group training is booked
  • Support the Smart Inspiration speaker calendar – liaising with agencies to create content and booking external speakers
  • Assist with the organisation of internal team events, e.g. all-agency meetings and away days
  • Provide light PA support to Director of Marketing and 2 Deputy Directors, in the form of some diary management, travel and expenses and organisation of meeting preparation

 

Knowledge, skills, experience

  • A confident communicator with a proven ability to digest and interpret key information and use it to write clear and compelling communications
  • Excellent organisational skills and ability to multi-task, supporting a number of colleagues across different areas of work at the same time
  • Outstanding attention to detail, has the ability to plan ahead, identify priorities and upwardly manage team members as required
  • An aptitude for numbers, a willingness to learn and apply meticulous attention to financial administration e.g. keeping financial logs on spreadsheets and accurately processing invoices and purchase orders
  • Fluent in Word, Excel, PowerPoint and Outlook, and comfortable learning/using additional software that may be required
  • Appreciation of the objectives and activities of Smart Energy GB
  • Appreciate the diversity of the people and communities of Great Britain and embrace this diversity in your approach to work

 

Diversity

Smart Energy GB is an equal opportunity employer and we value diversity. We actively encourage applications from currently under-represented groups in the marketing and communications sector. We are keen to hear from female applicants, Black, Asian and ethnically diverse candidates and from people with disabilities.

We collect and analyse equal opportunity information to make our recruitment practices as inclusive as possible. Please complete the equal opportunity monitoring form when submitting your application to us - https://www.surveymonkey.co.uk/r/SEGBRecruitmentEDMonitoringForm2022

We’re building a team that is able to understand the needs of and effectively communicate with the whole of our diverse nation. So, if you’re applying for a job with us, we’d like to hear how you can help us do this.

All disabled applicants who meet the minimum requirements of the job as set out in the job description and person specification will be guaranteed an interview. If there’s anything we can do to make our interview process or working environment more inclusive and to meet your particular needs please let us know. Our offices have full wheelchair access.

 

To apply for the role

Please view the full job description before applying. To see the full job description, please click 'apply' to be redirected to our careers page.

We collect and analyse equal opportunity information to make our recruitment practices as inclusive as possible. Please complete the equal opportunity monitoring form when submitting your application to us - https://www.surveymonkey.co.uk/r/SEGBRecruitmentEDMonitoringForm2022

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email iwanttojoin@smartenergygb.org. Please tell us what format you need. It will help us if you say what assistive technology you use. An audio/visual version is also available upon request.

 

Please make sure that you state in your application that you found this role via Creative Access.

Years of experience

    Salary range

    • £20,000 to £30,000 per year