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Office assistant

Office assistant

locationLondon, UK
ExpiresExpires: 01/06/2022
Operations / Facilities / Admin
Entry
Application RestrictionsBlack, Asian and Ethnically Diverse | Disabled | Lower Socio-Economic Status

Salary: £22,500

Closing date: 31st May 

Start date: 18th July 2022

Duration: 12 months

 

Looking for a way to incorporate your love of theatre with your first steps into the professional world? Don't miss this opportunity to join theatre producer Kenny Wax. 

Kenny Wax’s productions include the smash-hit West End and UK Touring comedies The Play That Goes Wrong, the sell-out acclaimed musical SIX as well as UK Tours of Magic Goes Wrong, Groan Ups, What the Ladybird Heard, as well as new musicals Fantastically Great Women Who Changed the World and Identical.

Kenny Wax Productions is seeking a highly organised, motivated Office Assistant. The successful candidate will have a real interest in the theatre industry. This is a wonderful opportunity for someone looking to progress their career in the theatre sector by working for a vibrant production company with a group of dedicated and supportive colleagues.

 

What you'll learn

  • Office operations – likely to include: IT and Phone infrastructure, management support, phone & email correspondence, meeting room preparation, researching and booking event space and catering, basic Health & Safety awareness, liaising with contractors
  • Entry level theatrical production support – likely to include: audition and casting, rehearsal set up, press nights and gifts, event management, show programmes, accommodation and travel booking
  • Entry level theatrical marketing support – likely to include: proofing, print ordering and shipment, research as required

 

Responsibilities

Administration/Production

  • Provide administrative support to the Office Manager and Chief Operating Officer to ensure smooth day to day running of office and organisation
  • Work to improve, and where required, create systems and administrative processes to enhance the efficiency of the office
  • Answer phone and general email enquires, distribute and send all post
  • Manage the House Seat Bookings for SIX the Musical
  • Act as runner for the office, production and marketing teams and provide additional support to these departments as required

Office support

  • Be first point of contact for any issues related to office functionality, managing and resolving issues as they arise, escalating matters where necessary
  • Liaise with IT, communications & photocopier companies as required
  • Log all office faults and required maintenance work
  • Receive and organise all office deliveries
  • Meet and greet all guests
  • Monitor and order office supplies
  • Manage meeting room diaries
  • Support the Office Manager in the administration of service agreements, maintenance contracts and operation contracts including refuse/recycling and utilities
  • Update Company Website as required
  • Organise all routine inspections e.g Gas and Fire Safety
  • Be office point of contact for regular freelancers/producing partners etc within the office
  • Organise office events as required

 

Knowledge, skills, experience

  • Proven interest in theatre
  • A desire to develop your administrative skills in an office environment 
  • Highly organised
  • Excellent communication skills and telephone manner
  • Good working knowledge of Microsoft Office
  • Flexibility, reliability, enthusiasm and a friendly ‘can do’ attitude

 

To apply

  • Log in to your Creative Access account or register today to apply for this opportunity
  • Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)
  • Once submitted, you can no longer amend your application, so proof-read carefully
  • Do not contact the company directly
  • Please email any queries about this role to Creative Access at this address: recruit@creativeaccess.org.uk

This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, and individuals from lower socioeconomic backgrounds.

The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

Years of experience

  • Entry

Salary range