Creative Access
Operations coordinator

Operations coordinator

locationLondon, UK
ExpiresExpires: 28/07/2024
Operations / Facilities / Admin
Permanent position
£20,000 to £30,000 per year

Closing date: 28th July 2024

Salary: £28,000 per annum

Contract: Full-time, Permanent contract

Location: Hybrid working: office base is at Somerset House, London

Reporting to: Operations Manager

Start date: ASAP (dependant on notice period)

Working hours: 9.30am – 5.30pm, Monday – Friday (requests for flexible working hours will be considered)


Julie’s Bicycle is seeking outstanding individuals for an operations coordinator role in our pioneering non-profit that mobilises the arts and culture to take action on the climate crisis.  

This role supports the Operations Manager to manage day-to-day operations, ensure the smooth running of the organisation, enhance systems, and support the Directors and team. A key position within the organisation, the person in this role will gain valuable insight into how a non profit operates, as well as a rare opportunity to learn from a variety of programmes and skill sets within the culture-based climate action space.


Knowledge, skills and experience

  • Experience of being the first point of contact for a team or organisation, including fielding enquiries and queries, as a representative of an organisation
  • Experience of coordinating small projects and internal or external events
  • Experience working as an Office Coordinator, Administrator, Operations Assistant or similar role with transferable skills
  • Experience of travel logistics and scheduling / calendar management
  • Experience of developing and maintaining administrative systems or processes
  • Confidence working with standard IT software e.g. microsoft office or g-suite
  • Experience of basic financial administration
  • Familiarity with IT equipment and applications, and virtual meeting software e.g. Zoom Plus
  • Outstanding organisational and time management skills
  • Excellent attention to detail and accuracy
  • Discretion and confidentiality
  • Ability to prioritise, take the initiative, and work to deadlines
  • Self motivated and able to work as part of a team
  • Excellent interpersonal and communication skills
  • Enjoyment of working in a fast-paced environment and ability to respond flexibly to changing priorities: a ‘can do’ attitude
  • Active interest in the environment and culture / the arts, or curiosity to learn more about these areas 


  • Experience working in administration in either the cultural or environmental sector
  • Experience working in a charity or Non-Governmental Organisation (NGO)
  • Experience of working on staff recruitment processes
  • Experience of virtual production for basic online events
  • Digital design skills

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply, and also tell us what else you would bring to the team. You could be just what we need!


We are committed to being an Equal Opportunities Employer; we welcome applications from all suitably qualified persons regardless of their race, gender, disability, culture, religion/belief, sexual orientation or age.

Please note, this post is open to people who already have the right to live and work in the UK, as Julie’s Bicycle is not currently in a position to sponsor a work visa.

Please make sure that you state in your application that you found this role via Creative Access.

Level of experience

  • Junior

Salary range

  • £20,000 to £30,000 per year