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Participation coordinator

Participation coordinator

locationLondon, UK
remoteHybrid
ExpiresExpires: 31/05/2022
Permanent position
Mid-Level
£20,000 to £30,000 per year

Salary: £27,000 per annum

Location: Flexible mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NB

Closing date: Monday 30 May 2022, 11:59pm

 

Want to play a key role in this community focused arts programme?

Front Line Facilitators is the Old Vic Theatre's highly successful creative practitioner programme for people aged 18+, offering advanced hands-on experience in creative facilitation and the chance to develop key transferable skills.

As Participation Coordinator, you will be responsible for the coordination, administration and development of The Old Vic’s Front Line and Front Line Lambeth programmes, under the guidance of the Participation Manager. You will also support the Participation Manager with the administration of the emerging theatre professionals programmes and will lead on the administration of the Old Vic Facilitators programme. Our programmes are funding dependent and as such you will also support other Old Vic youth engagement projects as required. These projects will serve particular strategic objectives as defined in The Old Vic Business Plan (as updated annually). You will also contribute to organisation wide initiatives from an Education and Community perspective.

 

Responsibilities

  • To lead on the administration and delivery of the Front Line and Front Line Lambeth programmes ensuring targets are met and that agreed outputs are delivered on time and to budget
  • To develop good relationships with local organisations taking part in the Front Line Lambeth programme and act as the main point of contact for them during project delivery
  • To lead on the administration of the Old Vic Facilitators programme and act as a main point of contact for participants
  • To develop and maintain strategic links with relevant outreach organisations to support the participation strand of work and keep the outreach database up to date
  • To contribute to the development and content of wider participation initiatives

Operational Activity

  • To act as the main point of contact for participants on Front Line, Front Line Lambeth and Old Vic Facilitators
  • To manage the budgets for Front Line, Front Line Lambeth and Old Vic Facilitators ensuring programmes are delivered to agreed budget
  • To work closely with the marketing team on communications for Front Line, including copy, images and promotion
  • To line manage freelance artists and facilitators with support from the Programme Manager
  • To work closely with The Old Vic’s Theatre Management, Front of House and Box Office teams to arrange Front Line placements
  • To support the Participation Manager with the administration of the emerging theatre professionals programmes, such as Old Vic Backstage and Old Vic Theatre Makers, and other Education and Community projects as required
  • To work closely with The Old Vic’s Design Studio and marketing team to create marketing material for our participation projects, in line with Old Vic branding guidelines
  • To support annual reporting through provision of data and interpreted evaluation reports
  • To support The Old Vic’s Development department by providing data for reporting purposes and ensuring supporters’ needs are met, and information is available in a timely and appropriate fashion.
  • To support the creation of workshop content
  • To look for opportunities to engage participants across the organisation
  • To maintain an awareness of best practice in arts participation settings

Company-wide Activity

  • To attend Development and wider Old Vic events as requested
  • To contribute to regular all staff meetings, sharing information and connecting staff with activity across our projects
  • To represent The Old Vic at various events and ensure its reputation is maintained

 

Knowledge, skills, experience

  • Experience of devising and delivering high quality participatory arts and employability projects
  • Excellent organisational and project management skills
  • Experience of working with young people from diverse backgrounds
  • Experience of working with young people with additional needs
  • Experience of facilitating participatory arts workshops
  • Experience of managing artists and facilitators
  • Excellent written and verbal communication skills
  • Ability to demonstrate a thorough and creative approach
  • Budgetary management experience
  • Ability to work under pressure
  • Excellent attention to detail
  • Robust understanding of best practice and new developments within a youth employment context
  • Experience of evaluation design, analysis and reporting and experience of writing copy for content and marketing materials
  • Some experience of working within a theatre building or arts organisation
  • Ability to build and maintain constructive relationships with a range of stakeholders
  • Ability to work with accuracy and speed in an environment with changing demands

The successful candidate will be required to undergo a DBS check as the role may interact with vulnerable adults and/or children.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.

Years of experience

  • Mid-Level

Salary range

  • £20,000 to £30,000 per year