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Closing date for applications: 29th April 2024 at 11.59pmSalary: £32,952 - £38,613 per annumContract: Fixed term contract until 31st March 2025, Full-time Are you ready to make headlines in the world of cinema?The BFI is a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow.We are seeking an outstanding Press Officer to join the BFI’s in-house PR team who will be pivotal in delivering the PR campaigns for the annual BFI London Film Festival and BFI Flare: London LGBTQIA+ Film Festival and other BFI Festivals. Responsibilities<ul><li>Support the PR Manager in planning campaign activity and milestones (including key press announcements, media briefings and press launches) </li><li>Liaise closely with the BFI Marketing, Digital and Sponsorship teams to ensure coherent and joined up communications to press and audiences </li><li>Work reactively to manage a high volume of press enquiries on a day-to-day basis; being able to prioritise queries in a fast-paced environment is crucial.  </li><li>A commitment to build our cultural drivers into every-day work and activities on a personal, team and organisational level, regularly referencing Our Cultural Handbook to inform and inspire</li></ul> Knowledge, skills and experience<ul><li>Demonstrable experience in agency or in-house press and communications environment </li><li>Good working knowledge of Film culture and the wider Film Industry, preferably including an understanding of Film Festivals.  </li><li>The ability to take often complex ideas or scenarios and reveal news value. </li><li>Diplomatic and persuasive, articulating verbal and written arguments effectively without alienating stakeholders </li><li>The aptitude to carry out all activities supporting and championing our culture drivers </li></ul>A full list of responsibilities and minimum requirements can be found in the job description. Timeline<ul><li>First interviews will be held on: Wednesday 8th May 2024</li><li>Second interviews will be held on: Tuesday 14th May 2024 </li></ul> At the BFI you’ll enjoy benefits such as excellent support for working parents, 25 days annual leave (plus bank holidays and additional paid time off at Christmas), tickets to BFI festivals and events plus many others.We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a first interview to our under-represented groups who meet our minimum requirements.Further details about the role, the BFI and our benefits can be obtained by clicking the 'Apply' button.Please state in your application that you found this role through Creative Access.

BFI Southbank

BFI Stephen Street

BFI National Archive

British Film Institute

Welcome to the BFI

Austenomics: BFI Video Essay

BFI Flare LGBTQIA+ Film Festival Trailer 2022

Press officer, BFI Festivals

Closing date: Sunday 28th April 2024 at 11.59pmSalary: £27,500 This is a fantastic opportunity for someone who is looking to gain valuable experience in a role which offers autonomy, independence, and responsibility.An exciting opportunity has arisen for a Sales Assistant to join the Vintage Sales team on a 12-month fixed term contract.With a catalogue of over 6,000 titles, Vintage publishes some of the world’s most thought-provoking, unforgettable, beautifully designed books – from contemporary trailblazers to our red-spine Vintage Classics. This means that our broad family of authors ranges from world-class prize-winners to emerging talent, including Nigella Lawson, Toni Morrison, Margaret Atwood, Jo Nesbo, Rukmini Iyer, Gabrielle Zevin and Ian McEwan.This is an administrative role in a busy sales department, reporting into the Sales Manager and working closely with the Key Account Managers in the team. You’ll play an important role in assisting with the smooth running of the Vintage Sales team.  Responsibilities<ul><li>Supporting the Key Account Managers and Sales Manager in a range of tasks including preparing sales materials, delivering sales reports, and working on sales grids for retailers</li><li>Assisting the team with managing orders, monitoring and analysing sales and market shares</li><li>Operating as a contact for key external stakeholders.</li><li>Working with the Waterstones KAM on outreach to Waterstones booksellers, including our Vintage Huddle X account.</li><li>Providing other relevant administrative support for the team on an ad hoc basis.</li></ul> What you’ll bring<ul><li>As UK Sales Assistant, you’ll have an interest in how we sell our books to Trade customers in the UK, bringing to the role excellent numeracy and administrative skills and the ability to pick up new systems quickly, as you’ll be working with systems which include Biblio, SAP and Excel. </li><li>This is a varied and busy support role; no two days will be the same and you’ll need to be able to think quickly on your feet. </li><li>The job includes liaising with customers, colleagues from the wider Sales team and the Vintage division, so you’ll need to be flexible in your approach and have excellent written and interpersonal communication skills. </li><li>You’ll be able to prioritise a busy workload effectively while still maintaining a keen eye for detail and delivering to deadlines.</li><li>A sound knowledge of Microsoft Office would be an advantage, as well as a positive energy and eagerness to learn.</li><li>Everyone’s voice is important, and we are looking for someone who can bring a fresh and exciting new perspective to our team.</li></ul> How to applyPlease apply with your CV &amp; Cover Letter, addressed to Malissa, by 23:59 on Sunday 28th of April.As a Disability Confident Committed organisation, we're part of the offer an interview scheme. This is where disabled applicants who meet the essential criteria for the role can opt in to get to the next recruitment stage. There may be some situations where volume of applicants means we can't take all eligible candidates to interview.Please state in your application that you found this role through Creative Access.

London

Penguin Random House

The Publishing Process

Sales assistant, Vintage (12 month FTC)

Deadline for applications: 10th May 2024Salary: circa £60,000 - £70,000 per annum, pro rataContract: Fixed Term to 31 March 2025 3 days per weekReporting to: Head of EditorialLocation: Hybrid, preferably at least 1 day per week in Central London office, but flexible This is an excellent opportunity for a talented professional to manage the Booker Prize's increasingly important digital presence. We are looking for a Digital Product Manager to join the small in-house Booker Prize Foundation team. The Booker Prizes have a unique place in the literary sphere, enjoying an enviable reputation as a cultural institution that is highly respected, much loved and hotly debated throughout the world. Over the past 50 years, more than 500 extraordinary books have been brought to the attention of the public, influencing reading tastes and transforming culture in Britain and beyond, along with the careers of hundreds of authors from around the globe. The Booker Prize Foundation is a registered charity, established in 2002, which is responsible for awarding the Booker Prize and the International Booker Prize. It exists to inspire more people to read – and write – the world’s best fiction. In adding a year-round, far-reaching digital portfolio, the Booker Prizes are now the globally recognised home of great writing. Other aspects of the Foundation’s work include the funding of Braille and audio editions of Booker Prize books through the RNIB, Books Unlocked, a long-standing reading initiative in prisons, and the UEA Booker Prize Foundation Scholarship, awarded annually to a candidate for the Creative Writing MA at the University of East Anglia. Many past scholars have since met with acclaim as published authors. Responsibilities<ul><li>Agree on the vision and outcomes for Booker’s digital presence in collaboration with the team, developing a roadmap of digital development across channels with clear priorities and measurable outcomes</li><li>Accelerate our community engagement by evolving current strategies, embracing new tactics and further developing our audio, video and newsletter strategies</li><li>Lead design and functional changes to our website through a strong technical understanding of what it takes to develop content features, enabling us to get the best value from our suppliers</li><li>Manage, brief and onboard external partners including the external development team for <a href="https://thebookerprizes.com/" target="_blank">The Booker Prizes website</a>.</li><li>Research and identify user needs through use of digital analytics and user research tools as well as devising and conducting additional research, sometimes with the help of external agencies</li><li>Understand wider trends and technological developments affecting our users and the platforms they use, and our users’ emerging needs and interests that Booker can support</li><li>Adept and organised, you will synthesize insight gained across analytics, channels and wider research into regular, insightful reports that will drive innovative and impactful product development and other digital initiatives</li><li>Agile and adaptable, you will understand when and how to pivot activities quickly whilst also appreciating that the pace of change may sometimes need to be slower</li></ul> Knowledge, skills and experience<ul><li>Experience working in digital product and channel development</li><li>Experienced in balancing editorial and creative direction with evidence-based decision-making, guiding product development, channel management and prioritisation of digital initiatives</li><li>Proficient in the use of Google Analytics and other online analytics tools, such as for email newsletters and social channels</li><li>Strong understanding of SEO, paid search and social ensuring we get best value for money for all paid media strategies</li><li>Knowledge and experience of techniques for gaining insight into users and communities using interviews, questionnaires, workshops and other tools</li><li>A good understanding of digital design and UX, and how principles are applied</li><li>Experience in using content management systems, preferably for a content-generating organisation</li><li>Experience of working with subject matter experts and content creators</li><li>Excellent communication skills and ability to negotiate complex stakeholder environments skilfully and tactfully</li><li>Excellent attention to detail, able to quality assure new developments</li><li>Highly organised with the ability to manage multiple tasks and prioritise your time</li><li>A passion for literature and digital.</li></ul> How to apply<ul><li>Please send a covering letter of no more than two pages outlining your suitability for the role and a CV by end of 10 May 2024 by clicking the 'Apply button'.</li><li>In your covering letter, please explain why you are interested in the Digital Product Manager job and how your experience and skills match what we are looking for. </li></ul>Successful candidates will be invited to interview in the week beginning 3rd of June.We welcome and encourage applications from candidates who are under-represented in the creative industries.Please state in your application that you found this role through Creative Access.

Booker Prize Foundation

Digital product manager

Closing date: 1st May 2024Salary: £21,368 - £26,710 depending on relevant skills, knowledge and experience.Contract type: 6 month fixed term / attachment Start date: Late May 2024Interviews: Week beginning 6th May 2024 Are you an admin whiz with a passion for the media industry?BBC Studios is the biggest independent producer in the UK and winner of a prestigious volume of awards. This job role sits within the Indie Partnerships, Factual team within BBC Studios Productions. The small team manages relationships with a wide range of independent producers, with the aim of acquiring the best commercial and creative content for BBC Studios to exploit internationally.The purpose of the Co-ordinator role is to provide comprehensive administrative assistance to the team. The role will be responsible for a broad range of administrative tasks e.g. the handling and direction of queries, acting as the first point of contact for the team, coordination of projects and activities.  Responsibilities<ul><li>Provide comprehensive administrative and operational assistance to the team, using discretion to identify and resolve issues, referring to supervisor/manager for assistance as necessary.</li><li>Making sure programmes are correctly set up on key investment and sales systems. </li><li>Organise key team meetings including co-ordination and distribution of agendas, supporting documents, creation and distribution of minutes, and follow-up on outstanding actions. </li><li>Assist the Events and Marketing teams with preparation for events involving the team. Including but not limited to; sending producer invitations, info packs and client profiles to support meeting preparation, scheduling meetings between the producers and the distribution clients, hospitality arrangements &amp; timings.</li><li>Maintain, efficiently operate and improve a range of processes and administrative systems to ensure the smooth running of the team.</li><li>Pro-actively manage and update the team’s content tracker , ensuring it provides the wider company with the most up-to-date information relating to the slate.</li><li>Prepare documents, presentations and other materials as needed, primarily on Word, PowerPoint and Excel. Including but not limited to; presentation slides, newsletters, sales reports and producer feedback documents.</li><li>Prepare straightforward analysis, manipulation and interpretation of data based on audience insights or sales reports.</li></ul> Knowledge, skills and experience<ul><li>Experience of providing administration assistance in some capacity. </li><li>Organised with ability to prioritise own workload effectively, to co-ordinate activities and conflicting demands to ensure tight deadlines are met. </li><li>Ability to work well under pressure, managing multiple workstreams at once. </li><li>Effective communication skills with the confidence to work well with range of people at all levels. </li><li>Ability to research, gather, analyse, collate and present information as required.</li><li>Proficient computer skills with strong experience of Microsoft Office software packages (i.e. Word, Excel and PowerPoint.). </li><li>Ability to use own initiative and deal with routine queries as they arise, escalating to others as necessary.</li><li>Strong attention to detail.</li></ul>Desirable <ul><li>Passion and/or experience in media/television/film industry. </li></ul> We are really proud to share that we are a Level 2 Disability Confident Employer and so if you require any reasonable adjustments in order to apply please do contact <a href="mailto:reasonable.adjustments@bbc.co.uk" target="_blank">reasonable.adjustments@bbc.co.uk</a> with the job reference in the subject. We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

BBC Studios Bristol

BBC Roath Lock Studios

MediaCity UK

BBC Studios Glasgow

BBC Studios

100 Years of the BBC

Top Gear

Team co-ordinator, Indie Partnerships, BBC Studios Factual

Closing date: 5pm, Friday the 3rd of May Contract: 12 month fixed term contract We have an exciting opportunity within the Comedy department for a floating assistant. Located in the heart of London’s bustling and creative Soho, United Agents is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre, and comedy.As the dedicated Comedy Floating Assistant, you will work to support all offices within the department, providing holiday cover within Agent’s offices when necessary. This is a very busy department supporting Agents who work with award-winning writer-performers, comedians, actors, producers and directors - as such, there is never a dull moment. The ideal candidate will enjoy working in a fast-paced, creative environment, respect confidentiality at all times and possess the ability to remain calm when working under pressure. Attention to detail is crucial. Responsibilities<ul><li>Handle a high volume of emails and calls from clients and industry professionals e.g. producers, commissioners and casting directors. </li><li>Attend client performances and comedy and theatre, screenings</li><li>Organise meetings/auditions/client self-tapes.</li><li>Ensure client CVs and bios are up to date.  </li><li>Build client material and put together showreels.  </li><li>Client submissions via Spotlight and email.  </li><li>Process contracts, issue invoices and keep track of payments.</li><li>Script reading on behalf of and alongside Agents/clients.</li><li>Diary management for the Agents and clients - which is often complicated in nature as often clients work across more than one discipline.</li><li>Provide full administrative support to the department.  </li><li>Attend comedy previews and work in progress shows.</li></ul> Knowledge, skills and experience<ul><li>Scrupulous attention to detail.</li><li>Exceptional organisational skills.</li><li>Trustworthy and accurate as will be dealing with highly confidential material and client information.</li><li>Skilled communicator.</li><li>Has the ability to remain calm when under pressure.</li><li>Has the ability to work at a fast pace, prioritise and meet tight deadlines.</li><li>Skilled at building solid working relationships across the whole department.</li><li>A can-do attitude with the willingness and ability to learn.</li><li>A good listener, intuitive and adaptable.</li><li>A good sense of humour.</li><li>Previous industry experience in a talent agency or casting directors’ office desirable but not essential.</li><li>A passion for and enjoyment of comedy, film, television and theatre is essential.</li></ul> As part of our commitment to building a diverse workforce we encourage applications from those who are currently underrepresented in our own workforce and wider industry. However you identify and whatever your background, we welcome you to apply.Please state in your application that you found this role through Creative Access.

United Agents

Floating assistant - Comedy department

Closing date: Tuesday 23rd April 2024 at 11.59pmSalary: £27,500 Are you driven by an insatiable curiosity about the world – from history and politics to science and culture – constantly seeking out the latest ideas, debates and innovations? Are you fascinated to know more about the latest in non-fiction publishing? Are you fastidiously organised, a great team-player and meticulously attentive to detail?Penguin General/Viking is looking for an Editorial Assistant to work on our non-fiction publishing, for 12 months. The successful candidate will report to Viking Non-Fiction’s Editorial Director and provide support to this editor and two others.Penguin General is one of the eight publishing divisions that make up Penguin Random House UK. There are six imprints at Penguin General, of which Viking is the largest.At Viking we love publishing books that combine brilliant writing with popular appeal, that hit the bestseller lists, win prizes and shed light on the world around us. In non-fiction, our authors range from world leaders to sporting legends, from cutting-edge scientists to prize-winning historians, and from distinguished journalists to eminent philosophers. Authors you’ll be working with closely include Diane Abbott, Will Buxton, Charlotte Fox Weber, Adam Higginbotham, Simon Jenkins, Erling Kagge, Jonathan Liew, Sinclair McKay, Mark Miodownik, John Preston, Vaclav Smil, Paris Spies-Gans, Devi Sridhar and Leor Zmigrod.Penguin General is made up of extremely talented colleagues, who set a high bar in terms of quality of output, and who take pride in their work and strive for both individual and collective success. We advocate a ‘learning mindset’ by which we mean being curious and humble.We strive to create a working culture that is progressive, energizing and fun, where colleagues are treated with respect, stretched to learn and grow, and can turn up to work as their authentic professional selves. ResponsibilitiesThe role will involve a wide array of editorial and administrative tasks, including:<ul><li>Providing general office administration e.g. booking meeting rooms, arranging couriers, minuting meetings, processing expenses, processing invoices, sending out proof mailings, arranging for author advanced copies</li><li>Managing book and prize submissions</li><li>Maintaining internal systems</li><li>Proofreading book covers</li><li>Preparing editorial material for the sales, communications and rights teams</li><li>Researching book ideas</li><li>Offering feedback on book proposals and manuscripts</li></ul> What you’ll bringThe role will be particularly suitable to someone who:<ul><li>Has an insatiable curiosity for new ideas, wherever they come from, and ideally is a voracious non-fiction reader.</li><li>Is a team player, with excellent verbal and written communication skills, and a knack for working closely with a diverse team (whether colleagues, authors or freelancers).</li><li>Is highly efficient, organised and proactive, with the ability to prioritise a demanding workload.</li><li>Has a meticulous eye for detail and for spotting (and solving) problems before they arise.</li></ul>You don’t need previous publishing experience. You do need an interest in books, a willingness and ability to learn, and passion for our mission – to make books for everyone, because a book can change anyone. How to apply If this sounds like you, please apply with a CV and cover letter (800 words at most) by 11:59pm on Tuesday 23rd April. As part of your cover letter, tell us about:<ul><li>Why you think you would be a superb Editorial Assistant at Viking Non-Fiction, focusing on how you have displayed the above attributes (no more than 500 words).</li><li>A recently published non-fiction book you would recommend and why (no more than 300 words).</li></ul>We welcome and encourage applications from candidates who are under-represented in the creative industries.Please state in your application that you found this role through Creative Access.

Editorial assistant, Viking Non-Fiction (12-month fixed term contract)

Closing date: 29th April 2024Salary: From £33,000 dependent on experience and location (+bonus +benefits)Location: The role will be based at our London office, Carmelite House, with a blend of in-office (3 days) and homeworking (2 days) per week. Do you have an insatiable curiosity and a keen eye for spotting the next big thing in non-fiction? Are you a skilled editor with a knack for nurturing author talent? Quercus is a dynamic, award-winning publisher. Known as a hit-maker that regularly finds books that surprise and delight readers, we are international in our outlook and publish an exciting and diverse range of authors. From established bestsellers to new voices, what draws our publishing together is the magic ‘quirk' in Quercus: independence, flair, warmth and creativity. Quercus is a division of Hachette, one of the largest publishing groups in the UK, with 12 publishing divisions and over 60 imprints. Everyone here is proud to be in the business of opening doors and minds.As a dynamic and successful UK publisher, we're on the hunt for a talented Commissioning Editor (12 Month Contract) to join our thriving non-fiction team. You'll be responsible for acquiring and developing a strong list of titles across a broad range of subject areas for the UK and international markets.If you're a talented and ambitious commissioning editor who thrives in a fast-paced environment, we encourage you to apply! Responsibilities<ul><li>Acquiring and commissioning high-quality non-fiction titles across a variety of genres within the non-fiction spectrum, ensuring a strong and balanced list.</li><li>Proactively exploring opportunities for IP development. </li><li>Working closely with literary agents and directly with authors to develop and refine proposals.</li><li>Managing the editorial process from acquisition to publication, including working with legal, production, sales, audio, marketing, publicity and art. </li><li>Championing the NF list and ensuring all departments have the information they need to ensure books reach their full potential.</li><li>Reading and reporting on departmental submissions as required.</li><li>Staying abreast of current market trends, identifying gaps and opportunities within the non-fiction landscape.</li></ul> What we're looking for<ul><li>A proven eye for spotting bestsellers in the making, preferably within a trade publishing house.</li><li>A proven track record of acquiring and developing successful non-fiction titles.</li><li>Excellent editorial judgement, with a keen eye for strong writing and commercial potential.</li><li>Strong communication and interpersonal skills, with the ability to build and maintain relationships with authors, agents, and colleagues.</li><li>A deep understanding of the UK non-fiction market and its various trends.</li><li>Excellent organisational skills and the ability to manage multiple projects simultaneously.</li><li>A passion for non-fiction publishing and a genuine enthusiasm for discovering new voices and stories.</li></ul> What we offerOur staff are our greatest asset, and our benefits reflect this:<ul><li>28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)</li><li>Private medical insurance</li><li>Generous pension schemes</li><li>Rent deposit loans</li><li>2 community days per year</li><li>Summer hours (finishing at 1pm on Fridays during the summer months)</li><li>Retail discounts through Hachette rewards</li><li>Cycle to Work scheme</li><li>Eye care vouchers</li><li>Wide-ranging training library</li><li>Development programmes (including mentoring)</li><li>Up to 70% off book purchases</li><li>A charity bookshelf</li><li>12 Staff-led employee networks that are voluntary, including Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networks</li><li>Season ticket loans</li><li>And much more!</li></ul> Our commitmentHachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.Please state in your application that you found this role through Creative Access.The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit <a href="http://www.booktradeentrysupport.org/" target="_blank">www.booktradeentrysupport.org</a>

Carmelite House

Hachette UK

Commissioning editor (12 month FTC)

Closing date: 13th May 2024 Manage travel, coordinate visas, and support temporary teams at our global fairs in this exciting junior level role.At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish.Frieze is a media and events company with offices in London, New York and Berlin that comprises three publications, friezemagazine, Frieze Masters Magazine and Frieze Week; seven international art fairs, Frieze London, Frieze Masters, Frieze LA, Frieze New York, Frieze Seoul, and the newly acquired fairs Expo Chicago and The Armory Show; and frieze.com – the definitive resource for contemporary art and culture, with digital subscription membership products and accompanying mobile app. In addition, we have a permanent exhibition space at No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London.Frieze is part of the IMG within the IMG Events and On Location division. IMG is a global leader in sports, fashion, events and media, a subsidiary of Endeavor, a global entertainment, sports and content company.Reporting to the HR Director, the Fair Operations Coordinator manages the processes associated with employees travelling and working overseas, as well as the administration associated with the London temporary team. ResponsibilitiesTravel  <ul><li>Manage the annual process that determines who travels to which fair and oversee with the associated budget with the FD and HRD. </li><li>Liaise with hotels in all fair cities to ensure suitable hotels are booked within budget and by specific dates. Maintain contact with the hotels including sending rooming lists and other relevant information.</li><li>Manage travel communications with staff including informing people of flight budget and class and leading staff travel briefings. </li><li>Maintain a tracker for every fair detailing individual travel dates &amp; cost, room nights and per diem details. </li><li>Liaise with the Finance team about fair and other travel per diems, ensuring they are correctly calculated and paid within agreed timelines. </li></ul>Visa requirements<ul><li>With the Immigration Team and HR team, determine what documentation is required for business travel and ensure people have the credentials to travel and/or work overseas (including border control letters, visas and K-ETAs). </li></ul>Temporary team<ul><li>Support the HR team with the hiring, contracting and payroll process for the temporary teams working at each of the fairs, with particular focus on Frieze London and Frieze Masters.</li><li>Organise the purchase and delivery of Frieze temporary staff uniform for the fairs.</li><li>Support the orientation of our temporary team including drafting training documents and sending out communications for training.</li><li>Work closely with the finance team to ensure payment is made on time and accurately to our temporary staff for the London fairs.</li></ul>On-site operations<ul><li>Manage the Organisers’ Office at every fair.  With the HR, Production and IT teams, ensure the office is set up and run in line with the business needs, including the IT set-up and stationery requirements.</li><li>Work with the Office Manager to ensure all required items are sent from storage to site ensuring inventory lists are up to date in collaboration with relevant teams.</li><li>Manage and communicate the close-down process for both the Organisers’ and Temporary Staff Offices at each fair with support from the HR team.</li><li>Determine refreshment needs and ensure they are met within budget; this will include permanent staff and temporary staff requirements.</li></ul>CEO support<ul><li>Assist the CEO and senior team with travel arrangements including acquiring visas etc </li><li>Provide ad hoc support for the CEO</li></ul>Project Work<ul><li>Complete project work and ad hoc tasks, as required</li></ul> Knowledge, skills and experience<ul><li>Working in a fast-paced environment</li><li>Extensive admin experience, ideally in travel, hospitality, or events</li><li>Excellent organisational skills</li><li>Strong verbal and written communication skills</li><li>Ability to use spreadsheets</li><li>Able to multi-task</li><li>Pragmatic – able to resolve problems or identify who can assist</li><li>Excellent teamwork and interpersonal skills</li><li>Travel booking experience (flights and hotels) is desirable</li></ul> ApplicationThis is a fixed-term, full-time contract role that will run for 12 months with the ideal candidate joining the team mid-May. The role will be based in our offices in Surrey Street, London 3-4 days per week.Please apply by sending a CV and cover email by clicking the 'Apply' button.Unfortunately, we won’t be able to respond to all applications. Our diversity &amp; inclusion statement Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.Please state in your application that you found this role through Creative Access.

Frieze

Fair operations coordinator

Closing date: 26th April 2024Salary: £24,500-£26,500 dependent on experience and location (+bonus +benefits)Location: This role can be based at our London office, or Didcot, Oxfordshire, with a blend of in-office (3 days) and homeworking (2 days) per week. Help ensure timely payments and accurate records for authors and agents as a royalties administrator. Hachette UK is a creative powerhouse and the UK's second largest book publishing group. Our mission is to make it easy for everyone to discover new worlds of ideas, learning, entertainment and opportunity.We're made up of 12 autonomous publishing divisions and over 60 imprints with a rich and diverse history and an incredible range of authors. We're also the market leader in e-books and publish a range of bestsellers in audio format, the fastest growing part of our business.We are seeking to recruit an Administrator on a fixed-term basis who will be responsible for the administration and support of statements, advances, sub-rights and queries for Hachette’s publishers, working within a Royalties team.During Parallel run, the position will be to support and ensure that the data in the new system is input and maintained in line with the old royalty system. You will be liaising and supporting the royalty team and gain a good understanding of any key issues with Authors and Agents, to ensure that they are addressed and followed up accordingly.This position will be a supporting role and helping the Royalties managers with the timely payment of advances, rights income and royalties, with half-yearly royalty statements being produced and checked in line with deadlines. Monthly tax reporting, both VAT and withholding tax documentation will need to be completed and Author/Agent queries answered in a timely fashion. You will also be helping with month-end finance reconciliations including SAP journals.You must have excellent attention to detail, and the ability to prioritise your workload. What you'll be doing<ul><li>Interpret contracts and accurately set up relevant details such as contracted party and publishing royalty rates in both the old (Vista) and new (Alliant) Royalty systems.</li><li>Reviewing both ingoing and outgoing statements.</li><li>Deal with queries internally and externally, via post, email and phone.</li><li>Triage high severity issues and liaise with the Head of Royalties and Royalties Managers, to ensure issues are handled in a timely fashion</li><li>Reviewing invoices and using SAP to ensure subrights income is allocated correctly.</li><li>Generating the weekly advance payment files and generating remittances</li><li>Ad Hoc tasks as required</li></ul> What we offerOur staff are our greatest asset, and our benefits reflect this:<ul><li>28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)</li><li>Private medical insurance</li><li>Generous pension schemes</li><li>Rent deposit loans</li><li>2 community days per year</li><li>Summer hours (finishing at 1pm on Fridays during the summer months)</li><li>Retail discounts through Hachette rewards</li><li>Cycle to Work scheme</li><li>Eye care vouchers</li><li>Wide-ranging training library</li><li>Development programmes (including mentoring)</li><li>Up to 70% off book purchases</li><li>A charity bookshelf</li><li>12 Staff-led employee networks that are voluntary, including Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networks</li><li>Season ticket loans</li><li>And much more!</li></ul> Our commitmentHachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.Please state in your application that you found this role through Creative Access.The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit <a href="http://www.booktradeentrysupport.org/" target="_blank">www.booktradeentrysupport.org</a>

Royalties administrator

Closing date for applications: Monday 29th AprilSalary: £4200 - £6600 over 3 months (£150 per day, variable days – all SCRUM staff paid same day rate) plus £112.50 monthly Accountability Bonus.* Dreaming of a career where you can blend your passion for the arts with community engagement? Look no further!SCRUM Theatre is seeking a highly organised and proactive Venue Manager to oversee the maintenance, operations, and safety of our new premises in Hammersmith and build relationships with communities who are underrepresented in the arts.The Venue Manager will play a pivotal role in fostering connections with local community groups in Hammersmith, as well as artists across London. They will also ensure the smooth functioning of all facilities and operations in the building, oversee all security and safety protocols, and manage relationships with stakeholders associated with the building.You’ll also be a key member of SCRUM’s democratic collective of theatremakers, as we build an exciting new theatre company and charity focused on making better theatre in better ways for the future.Individuals who may not yet have experience in the theatre industry are welcome to apply.This position is initially contracted for 3 months, with the aim of transitioning into a long-term role within the charity. We have secured a ‘meanwhile’ lease on a premises comprising 4 large rehearsal rooms, two performance spaces, and a shared co-working space. The Venue Manager will work 3-5 days a week for the first month to help turn an empty space into a vibrant arts hub. Following that, you will work 2-3 days per week to oversee running and maintenance of the building after we open to the public, as well as acting as point person for our booking system, managed in collaboration with Theatre Deli.  *All SCRUM staff are paid the same day rate of £150p/d. Certain roles involve taking responsibility for the charity's KPIs, therefore to reflect the higher level of labour involved, those roles receive a fixed ‘Accountability Bonus’ at the end of each month. These bonuses are taken from a pool allocated by the Board, agreed together by the collective, and reviewed by the collective on a quarterly basis. Who are we?SCRUM Theatre is a year-old CIO committed to pioneering better standards for making theatre at a time of crisis in the industry, as well as providing free-to-access arts training for under-served communities. We’re a group of 9 interdisciplinary artists, trained at leading theatre schools all over the world, including the Yale School of Drama, Ecole Jacques Lecoq, and Bristol Old Vic Theatre School, with experience in theatre, film and television. We’re championed by an expert team of the country’s leading theatre-makers, including Adrian Lester, Nicholas Hytner, Lyndsey Turner, Declan Donnellan, and Nick Ormerod. Projects in 2024-25 include:<ul><li>Transforming an empty building in London into a pop-up theatre training hub for developing artists, with a 50-session programme across the year</li><li>Touring "Twelfth Night" to community venues in postcodes identified by DCMS and ACE as under-funded for the arts</li><li>Delivering our workshops for young artists in each of the communities we visit</li><li>Delivering live and digital resources to schools in these target postcodes</li></ul> ResponsibilitiesIn the 3-month period of the contract, you will:<ul><li>Develop and manage relationships with artists and groups from the local community and the Greater London area, with a particular focus on demographics who are under-represented in the theatre. </li><li>Oversee the day-to-day operations and maintenance of the building, including plumbing, electrical, and security systems.</li><li>Develop and implement maintenance schedules to ensure the cleanliness, safety, and functionality of the building and its facilities.</li><li>Coordinate with external hirers and contractors for repairs, renovations, and maintenance projects.</li><li>Liaise with landlords to address building-related issues and ensure compliance with lease agreements.</li><li>Conduct regular inspections to identify and address any maintenance or safety concerns.</li><li>Manage building security protocols, including access control systems, surveillance cameras, and alarm systems.</li><li>Maintain accurate records of maintenance activities, inspections, and repairs.</li><li>Develop and manage the building's operating budget, including forecasting expenses and identifying cost-saving opportunities.</li><li>Collaborate with others in SCRUM to ensure that the building meets the needs of staff, tenants, and visitors.</li><li>Respond to emergencies and address any issues that may arise outside of regular business hours.</li><li>Stay informed about relevant regulations and compliance standards related to building operations and safety.</li><li>Arranging front desk staffing and appropriate training for your team. </li></ul>Following the end of the 3-month contract, the Company Artists and Board of Trustees will review the success of the Venue Manager’s projects, and the Venue Manager will give feedback to the Company and Board about their experience in the role, constructive criticisms of the organisation, and plans for how to shape the role in future. Should the Venue Manager, Board, and Company Artists all agree, an extended contract will be offered and the position will transition into a long-term role. Knowledge, skills and experienceWe are looking for individuals who have either of the following qualifications:<ul><li>Proven experience in facilities management or a related field, with a strong understanding of building systems and maintenance best practices.</li><li>Bachelor's degree in Facilities Management, Business Administration, or related field.</li></ul>In addition, our Venue Manager should ideally have:<ul><li>Experience in managing accessible spaces, or a willingness to learn and adapt to support individuals with accessibility needs.</li><li>Experience working with community groups or arts outreach programmes, or a genuine interest in engaging with under-served and under-represented communities.</li><li>An appreciation for the mission and charitable objectives of SCRUM.</li><li>A keenness for collaboration and a desire to work within a collective.</li><li>Good organisational and time management skills, with an eagerness to develop these further and the ability to manage multiple tasks simultaneously.</li><li>Good communication and interpersonal skills, with a readiness to engage effectively with various stakeholders, including staff, tenants, vendors, etc.</li><li>An awareness of relevant building regulations and a willingness to learn about compliance standards, including health and safety regulations.</li><li>An up-to-date DBS Certificate.</li></ul>Desirable<ul><li>Familiarity with the UK theatre industry</li><li>Familiarity with Google Workspace</li><li>Resident in the Borough of Hammersmith and Fulham</li><li>An ability to communicate specialist information in an accessible way to individuals with less expertise</li></ul> How to applyWe are interested in applicants from a wide variety of life experiences and skills to join our team. We especially encourage applications from candidates who identify as Global Majority, disabled, and/or LGBTQIA+.To apply, please provide a CV along with a page-length cover letter which details your fit for SCRUM’s values. We also welcome video or audio applications of no more than 5 minutes in length, or any alternative formats that would be more accessible to you.Please send your application to Lucie Dawkins and Dominic Applewhite by email via clicking the 'Apply' button with “Venue Manager” in the subject line.If you have any questions at all, please don’t hesitate to contact us.Please state in your application that you found this role through Creative Access.

20 Fixed term contract Opportunities in England