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Salary: £39,000 - £44,000Working hours: Monday – Friday: 10:00AM – 18:00PM (additional hours as required)Location: 144 – 152 Bermondsey Street, London, SE1 3TQ with work at Unit 1, Wevco Wharf, Sandgate Street, London SE15 1LE (other White Cube locations as required) Explore this role with White Cube if you're experienced in handling and packing artwork.White Cube is one of the world’s leading contemporary art galleries, representing over 60 international artists and artist estates. We are looking for an experience Goods In Manager to oversee and manage our deliveries and collections at the White Cube Bermondsey warehouse. Responsibilities<ul><li>Booking in and out of artworks at Bermondsey ensuring that records are correct including the recording of dimensions, weights, packing specs and of the correct labelling of items.</li><li>Managing the safe loading and unloading of vehicles at White Cube Bermondsey, overseeing all loading bay area ensuring H&amp;S best practice is observed &amp; adhered to</li><li>Planning and scheduling the delivery and release of artworks with Registrar and Exhibition departments including client purchases and institutional loans, updating the shipping calendar. </li><li>Overseeing fine art and materials carriers entering and leaving the forecourt do so safely with consideration for the gallery entrance and the safety of the general public</li><li>Monitoring storage levels at Bermondsey and working with the Warehouse Manager to retain or shift inventory to other storage facilities thus ensuring that only active stock is stored on the Bermondsey site.</li><li>Adjusting storage capacity and forward planning with the Warehouse Manager for any special projects.</li><li>Planning and overseeing shuttles between warehouses and liaising closely with the Warehouse Resources Manager on the staffing needs for both Bermondsey &amp; Wevco sites for these operations.</li><li>Planning for and oversight of large-scale stock transfers to and from our other galleries globally including the packing and unpacking of sea containers.</li><li>Completing and filing shipping documentation for deliveries and releases of artworks.</li><li>Assessing supplier delivery performance and feeding this information back to the respective teams.</li><li>Developing and implementing reliable processes &amp; policies.</li><li>Using specialist knowledge (such as mechanical handling systems) to provide information to other company departments.</li><li>Working with the Warehouse Manager on 6 monthly stock checks, ensuring all stock is accurately accounted for and ready to be audited</li><li>Providing cover to other roles within the warehouse team as necessary.</li></ul> Knowledge, skills and experience<ul><li>Previous experience working in a gallery environment or an art shipping company. Must have an excellent understanding of how artworks are packed and handled.</li><li>Desirable for candidate to have: Forklift driving experience, driving licence, IPAF licence, IOSH or other experience in producing risk assessments  </li></ul>We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

White Cube

Goods in manager

Closing date: 13th May 2024 Manage travel, coordinate visas, and support temporary teams at our global fairs in this exciting junior level role.At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish.Frieze is a media and events company with offices in London, New York and Berlin that comprises three publications, friezemagazine, Frieze Masters Magazine and Frieze Week; seven international art fairs, Frieze London, Frieze Masters, Frieze LA, Frieze New York, Frieze Seoul, and the newly acquired fairs Expo Chicago and The Armory Show; and frieze.com – the definitive resource for contemporary art and culture, with digital subscription membership products and accompanying mobile app. In addition, we have a permanent exhibition space at No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London.Frieze is part of the IMG within the IMG Events and On Location division. IMG is a global leader in sports, fashion, events and media, a subsidiary of Endeavor, a global entertainment, sports and content company.Reporting to the HR Director, the Fair Operations Coordinator manages the processes associated with employees travelling and working overseas, as well as the administration associated with the London temporary team. ResponsibilitiesTravel  <ul><li>Manage the annual process that determines who travels to which fair and oversee with the associated budget with the FD and HRD. </li><li>Liaise with hotels in all fair cities to ensure suitable hotels are booked within budget and by specific dates. Maintain contact with the hotels including sending rooming lists and other relevant information.</li><li>Manage travel communications with staff including informing people of flight budget and class and leading staff travel briefings. </li><li>Maintain a tracker for every fair detailing individual travel dates &amp; cost, room nights and per diem details. </li><li>Liaise with the Finance team about fair and other travel per diems, ensuring they are correctly calculated and paid within agreed timelines. </li></ul>Visa requirements<ul><li>With the Immigration Team and HR team, determine what documentation is required for business travel and ensure people have the credentials to travel and/or work overseas (including border control letters, visas and K-ETAs). </li></ul>Temporary team<ul><li>Support the HR team with the hiring, contracting and payroll process for the temporary teams working at each of the fairs, with particular focus on Frieze London and Frieze Masters.</li><li>Organise the purchase and delivery of Frieze temporary staff uniform for the fairs.</li><li>Support the orientation of our temporary team including drafting training documents and sending out communications for training.</li><li>Work closely with the finance team to ensure payment is made on time and accurately to our temporary staff for the London fairs.</li></ul>On-site operations<ul><li>Manage the Organisers’ Office at every fair.  With the HR, Production and IT teams, ensure the office is set up and run in line with the business needs, including the IT set-up and stationery requirements.</li><li>Work with the Office Manager to ensure all required items are sent from storage to site ensuring inventory lists are up to date in collaboration with relevant teams.</li><li>Manage and communicate the close-down process for both the Organisers’ and Temporary Staff Offices at each fair with support from the HR team.</li><li>Determine refreshment needs and ensure they are met within budget; this will include permanent staff and temporary staff requirements.</li></ul>CEO support<ul><li>Assist the CEO and senior team with travel arrangements including acquiring visas etc </li><li>Provide ad hoc support for the CEO</li></ul>Project Work<ul><li>Complete project work and ad hoc tasks, as required</li></ul> Knowledge, skills and experience<ul><li>Working in a fast-paced environment</li><li>Extensive admin experience, ideally in travel, hospitality, or events</li><li>Excellent organisational skills</li><li>Strong verbal and written communication skills</li><li>Ability to use spreadsheets</li><li>Able to multi-task</li><li>Pragmatic – able to resolve problems or identify who can assist</li><li>Excellent teamwork and interpersonal skills</li><li>Travel booking experience (flights and hotels) is desirable</li></ul> ApplicationThis is a fixed-term, full-time contract role that will run for 12 months with the ideal candidate joining the team mid-May. The role will be based in our offices in Surrey Street, London 3-4 days per week.Please apply by sending a CV and cover email by clicking the 'Apply' button.Unfortunately, we won’t be able to respond to all applications. Our diversity &amp; inclusion statement Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.Please state in your application that you found this role through Creative Access.

Frieze

Fair operations coordinator

Closing date for applications: Monday 29th AprilSalary: £4200 - £6600 over 3 months (£150 per day, variable days – all SCRUM staff paid same day rate) plus £112.50 monthly Accountability Bonus.* Dreaming of a career where you can blend your passion for the arts with community engagement? Look no further!SCRUM Theatre is seeking a highly organised and proactive Venue Manager to oversee the maintenance, operations, and safety of our new premises in Hammersmith and build relationships with communities who are underrepresented in the arts.The Venue Manager will play a pivotal role in fostering connections with local community groups in Hammersmith, as well as artists across London. They will also ensure the smooth functioning of all facilities and operations in the building, oversee all security and safety protocols, and manage relationships with stakeholders associated with the building.You’ll also be a key member of SCRUM’s democratic collective of theatremakers, as we build an exciting new theatre company and charity focused on making better theatre in better ways for the future.Individuals who may not yet have experience in the theatre industry are welcome to apply.This position is initially contracted for 3 months, with the aim of transitioning into a long-term role within the charity. We have secured a ‘meanwhile’ lease on a premises comprising 4 large rehearsal rooms, two performance spaces, and a shared co-working space. The Venue Manager will work 3-5 days a week for the first month to help turn an empty space into a vibrant arts hub. Following that, you will work 2-3 days per week to oversee running and maintenance of the building after we open to the public, as well as acting as point person for our booking system, managed in collaboration with Theatre Deli.  *All SCRUM staff are paid the same day rate of £150p/d. Certain roles involve taking responsibility for the charity's KPIs, therefore to reflect the higher level of labour involved, those roles receive a fixed ‘Accountability Bonus’ at the end of each month. These bonuses are taken from a pool allocated by the Board, agreed together by the collective, and reviewed by the collective on a quarterly basis. Who are we?SCRUM Theatre is a year-old CIO committed to pioneering better standards for making theatre at a time of crisis in the industry, as well as providing free-to-access arts training for under-served communities. We’re a group of 9 interdisciplinary artists, trained at leading theatre schools all over the world, including the Yale School of Drama, Ecole Jacques Lecoq, and Bristol Old Vic Theatre School, with experience in theatre, film and television. We’re championed by an expert team of the country’s leading theatre-makers, including Adrian Lester, Nicholas Hytner, Lyndsey Turner, Declan Donnellan, and Nick Ormerod. Projects in 2024-25 include:<ul><li>Transforming an empty building in London into a pop-up theatre training hub for developing artists, with a 50-session programme across the year</li><li>Touring "Twelfth Night" to community venues in postcodes identified by DCMS and ACE as under-funded for the arts</li><li>Delivering our workshops for young artists in each of the communities we visit</li><li>Delivering live and digital resources to schools in these target postcodes</li></ul> ResponsibilitiesIn the 3-month period of the contract, you will:<ul><li>Develop and manage relationships with artists and groups from the local community and the Greater London area, with a particular focus on demographics who are under-represented in the theatre. </li><li>Oversee the day-to-day operations and maintenance of the building, including plumbing, electrical, and security systems.</li><li>Develop and implement maintenance schedules to ensure the cleanliness, safety, and functionality of the building and its facilities.</li><li>Coordinate with external hirers and contractors for repairs, renovations, and maintenance projects.</li><li>Liaise with landlords to address building-related issues and ensure compliance with lease agreements.</li><li>Conduct regular inspections to identify and address any maintenance or safety concerns.</li><li>Manage building security protocols, including access control systems, surveillance cameras, and alarm systems.</li><li>Maintain accurate records of maintenance activities, inspections, and repairs.</li><li>Develop and manage the building's operating budget, including forecasting expenses and identifying cost-saving opportunities.</li><li>Collaborate with others in SCRUM to ensure that the building meets the needs of staff, tenants, and visitors.</li><li>Respond to emergencies and address any issues that may arise outside of regular business hours.</li><li>Stay informed about relevant regulations and compliance standards related to building operations and safety.</li><li>Arranging front desk staffing and appropriate training for your team. </li></ul>Following the end of the 3-month contract, the Company Artists and Board of Trustees will review the success of the Venue Manager’s projects, and the Venue Manager will give feedback to the Company and Board about their experience in the role, constructive criticisms of the organisation, and plans for how to shape the role in future. Should the Venue Manager, Board, and Company Artists all agree, an extended contract will be offered and the position will transition into a long-term role. Knowledge, skills and experienceWe are looking for individuals who have either of the following qualifications:<ul><li>Proven experience in facilities management or a related field, with a strong understanding of building systems and maintenance best practices.</li><li>Bachelor's degree in Facilities Management, Business Administration, or related field.</li></ul>In addition, our Venue Manager should ideally have:<ul><li>Experience in managing accessible spaces, or a willingness to learn and adapt to support individuals with accessibility needs.</li><li>Experience working with community groups or arts outreach programmes, or a genuine interest in engaging with under-served and under-represented communities.</li><li>An appreciation for the mission and charitable objectives of SCRUM.</li><li>A keenness for collaboration and a desire to work within a collective.</li><li>Good organisational and time management skills, with an eagerness to develop these further and the ability to manage multiple tasks simultaneously.</li><li>Good communication and interpersonal skills, with a readiness to engage effectively with various stakeholders, including staff, tenants, vendors, etc.</li><li>An awareness of relevant building regulations and a willingness to learn about compliance standards, including health and safety regulations.</li><li>An up-to-date DBS Certificate.</li></ul>Desirable<ul><li>Familiarity with the UK theatre industry</li><li>Familiarity with Google Workspace</li><li>Resident in the Borough of Hammersmith and Fulham</li><li>An ability to communicate specialist information in an accessible way to individuals with less expertise</li></ul> How to applyWe are interested in applicants from a wide variety of life experiences and skills to join our team. We especially encourage applications from candidates who identify as Global Majority, disabled, and/or LGBTQIA+.To apply, please provide a CV along with a page-length cover letter which details your fit for SCRUM’s values. We also welcome video or audio applications of no more than 5 minutes in length, or any alternative formats that would be more accessible to you.Please send your application to Lucie Dawkins and Dominic Applewhite by email via clicking the 'Apply' button with “Venue Manager” in the subject line.If you have any questions at all, please don’t hesitate to contact us.Please state in your application that you found this role through Creative Access.

SCRUM Theatre

Venue manager

Application deadline: 9am, Monday 22nd April 2024Reports to: Production Manager Contract type: Full time, permanentLocation: Holborn, London, UKWorkplace Type: Hybrid, 3 days in officeStart date: Late May / Early June 2024Salary: £29,000 - £32,000 per annum, dependent on experience.  Novel is looking for a Production Coordinator with experience in the audio industry to join a growing team. You will work closely with the Production Managers, supporting across our productions, as well as supporting the broader operations team with general administrative duties.In little more than three years, Novel has become one of Europe’s biggest independent audio production companies.We’ve produced chart topping podcasts for the likes of the BBC, iHeartRadio, Wondery, Audible, Formula One, Google and The Premier League.  Our heartland is world-class longform narrative audio but we make shows of all genres and are committed to pushing the boundaries of audio entertainment and storytelling. Among many recent successes, highlights include The Superhero Complex, about real-life wannabe superheroes, and Stolen Hearts, an unlikely love match between a bank robber and a cop, which topped charts worldwide, Filthy Ritual, a number-one hit on Spotify and Apple Podcasts, which told the unlikely-but-true story of a Hampstead shaman-turned-scammer and our most recent hit The Girlfriends, which told an empowering story of sisterhood and topped charts, it has been optioned for adaptation into a TV series. In this role you will support the Production Manager and Producers from the start of a production to delivery, ensuring the deliverables of each production are completed in good time, submitted to the client, saved and backed up. The Production Coordinator will also assist with a variety of tasks to ensure the smooth running of productions including travel booking, equipment management and dutiful filing and organisation of project documents.The role will also support the Office Manager in maintaining smooth and efficient daily operations within the office environment. Your responsibilities will encompass a variety of administrative tasks, supporting different departments and ensuring a well-organised workspace. This position requires a proactive and detail-oriented individual with strong organisational and communication skills. In order to provide support across departments this role requires office attendance at least 3 days a week, with some occasional flexibility to ensure tasks can be met.  Responsibilities File organisation and schedules <ul><li>Support the Production Manager in keeping production schedules up to date flagging any changes</li><li>Coordinate meeting room bookings, both on and off site</li><li>Keep project organised by creating, maintaining and back up of project folders, archiving and maintenance</li><li>Be responsible for the delivery of audio project files to clients at the end of project</li></ul>Admin<ul><li>Diary management - arranging regular team meetings to keep on top of production updates</li><li>Assist with arranging travel plans, accommodations, and itineraries as needed</li><li>Assist in organising events, meetings or company functions</li><li>Maintain and manage production subscriptions and logins, ensuring access is up to date for a busy production team</li><li>Managing access to  key production tools/software e.g. Descript and working with the office manager and IT as required</li><li>Booking recording studios and facilities</li><li>Supporting in management of production crew </li><li>Ensuring all production paperwork is complete and filed promptly on project end</li><li>Maintain recording equipment and keep an updated log of staff who loan kit ensuring it is all filed correctly.</li><li>Greet and assist visitors, clients, and employees</li><li>Help to maintain and promote a clean and organised office and shared communal areas</li><li>Work with the Office Manager to support in monitoring and replenish office supplies as required including catering for meetings</li><li>Assist with setting up equipment for meetings</li></ul>Budgets/finance <ul><li>Receive and file invoices, working with accounts to manage supplier/freelancer payments</li><li>Distribute purchase orders</li><li>Managing and tracking costs/expenses on assigned projects</li></ul> Knowledge, skills and experienceYou have exceptional organisational skills, great creative problem-solving abilities and a passion for the intricacies of production. You thrive in a fast-paced environment, effortlessly juggling multiple tasks while maintaining attention to detail. You’ll collaborate effectively with diverse teams, fostering a supportive atmosphere where creativity flourishes and can be a calm presence in a busy environment. You have a proactive mindset, can adapt to work on a range of different projects and thrive in a fast paced production department where no two days are the same. Most importantly you will have experience in the audio or production landscape and have a passion for audio/podcasts. <ul><li>1-2 years experience in the audio/TV/Film industry, ideally in a production operations role</li><li>Excellent numeracy skills</li><li>Understanding of audio/recording kit and equipment</li><li>Experienced and highly competent in Excel/Google Sheets </li><li>Experience with scheduling - both productions and across internal teams </li><li>Strong written and verbal communication skills</li><li>Confident at communication with stakeholders at all levels </li><li>Highly organised, great time management and able to juggle multiple priorities</li><li>Have meticulous attention for detail </li><li>Be able to maintain multiple schedules at a time </li><li>Forward thinker, able to plan ahead and spot upcoming challenges</li><li>Experience in using Asana and Quickbooks would be a bonus</li></ul> To applyIf you're passionate about podcasts and supporting teams in an operations role we’d love to hear from you. Please email us with the subject line ‘Production Coordinator’ at the email address found via the Apply button and include the following:<ul><li>Your CV</li><li>A two paragraph cover note explaining why this is the role for you</li></ul> Interview ProcessApplication deadline as above. You will hear from us in no more than 4 weeks regarding the outcome of your application. Stages:Stage 1 - Screening call Stage 2 - Interview with Production Manager and member of the Operations team Stage 3 - Offer  Benefits<ul><li>23 days of holiday, plus Bank Holidays (pro rated)</li><li>+ 3 days’ company closure between Christmas and New Year</li><li>A day off for your birthday </li><li>Reset/Mental Health days </li><li>Volunteering days</li><li>Work From Anywhere allowance (for eligible roles)</li><li>Enhanced equal parental leave and pay (16 weeks)</li><li>Enhanced neonatal leave and pay</li><li>Private health insurance</li><li>Wellbeing/Mental Health Support</li><li>Life insurance and Income Protection Cover</li><li>Season ticket loan</li><li>Cycle to work scheme</li><li>Hybrid working / flexible hours</li><li>Employee Assistance Programme</li></ul> We are an equal opportunity employer and believe that diverse voices are essential to creating compelling podcasts. We are committed to creating a diverse workforce, and every day, we choose to be inclusive with our actions and words. We encourage applications from individuals from all backgrounds, particularly those underrepresented in the industry, such as women, people of colour, LGBTQ+ individuals, other minorities, and people with disabilities. We look forward to hearing from you.  Please include in your application that you found this role through Creative Access.We work from our central London office. We do however operate a hybrid working policy, as well as a flexible working policy around time and location, in the hope of being as accommodating to individual circumstances as possible.

Novel

Production coordinator (podcasts)

Closing date for applications: 19th April 2024Location: Central London This is an opportunity to learn about and experience the workings of a major agency representing actors, writers, producers, directors, social talent and more.Independent Talent Group, the UK’s leading talent agency, are looking for a bright, energetic and capable individual to join our team as a casting runner.No previous experience required but applicants must have a passion for the entertainment industry, be organised, proactive and a strong communicator. They should be IT literate with a confident phone manner, motivated and keen to get stuck in! Our runners often progress to become assistants. Responsibilities<ul><li>Answering phones and taking messages</li><li>Updating client information on the company website</li><li>Monitoring and maintaining stationery</li><li>Keeping kitchens stocked</li><li>Supporting the Office Manager with ad hoc tasks relating to the day to day running of the office</li><li>Covering assistants’ desks on an ad hoc basis</li><li>Assisting ITG's social media team</li><li>Reading scripts and writing breakdowns to share with the team</li><li>Editing showreels / clients' work using iMovie</li><li>Liaising with the Accounts department to assist with filing and admin support</li><li>Dealing with fan mail and incoming post and gifts for clients</li><li>Taking minutes where needed</li><li>Collating industry information for the casting department</li><li>Organising couriers</li><li>Updating system databases</li><li>Arranging meetings</li><li>Maintaining and providing industry resources for agents and assistants when prompted</li></ul> To apply, please email your CV by clicking the 'Apply' button.Please note: Due to the high volume of applications we receive for all our vacancies, regretfully we cannot always reply personally to everyone who applies, or provide feedback on individual applications.If your application to a recent job vacancy has been successful, then you will usually hear from us within 2 to 3 weeks of the closing date.We are an inclusive employer and welcome applications from individuals of all backgrounds, abilities and genders.Please state in your application that you found this role through Creative Access.

Independent Talent Group Ltd.

Casting assistant runner

Closing date: 5th May 2024 at 11.59pmSalary: National Living WageContract: Part-time working 3 days per weekDuration: 8 monthsLocation: Office-based in OxfordStart date: June 4th 2024 Learn the ins and outs of how an independent children's book publisher operates in this 8-month internship.<a href="https://www.davidficklingbooks.com/" target="_blank">David Fickling Books</a> (DFB) has been an independent children’s book publisher for over 10 years now, but for nearly 12 years before that was run as an imprint – first as part of Scholastic, then of Random House. Since 2013, DFB has operated as an independent business, alongside its sister company, The Phoenix Comic.This marketing &amp; office support internship will provide the right individual with an entry point into the publishing industry and the communications career path. Supporting the small team based in Oxford over the course of eight months, you will gain insight into the publishing process and career-long skills. What you will be doing<ul><li>Supporting with press enquiries, PR mailings, industry competitions, and coordinating the sending of promotional material</li><li>Working with Marketing colleague(s) to ensure smooth running of POS (Point of Sale Material) requests and customers’ publicity requests</li><li>Maintaining PR roundups with national and regional review coverage and PR and media activity</li><li>Putting forward DFB titles for regional and national book awards and submitting titles for relevant industry promotions</li><li>Managing PR requests including the distribution of manuscripts when requested</li><li>Liaising with authors and organisers on events, both in-person and virtual</li><li>Support across DFB social media sites and website content</li><li>General office administration and assistance</li><li>A fantastic opportunity to get involved in the breadth of the publishing cycle</li></ul> What we are looking for<ul><li>A friendly and enthusiastic individual looking to break into the publishing industry</li><li>A genuine curiosity about the marketing career path within book publishing</li><li>Strong communication skills, both written and in person</li><li>Highly organised, with the ability to set priorities</li><li>Willing to adapt to different tasks and get stuck in where needed</li><li>A keen interest in learning more about publishing</li><li>No prior experience in publishing is needed</li></ul> To apply<ul><li>Log in to your Creative Access account or register today to apply for this opportunity</li><li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li><li>Once submitted, you can no longer amend your application, so proof-read carefully</li><li>Do not contact the company directly</li><li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a>  </li></ul>This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, those undergoing gender reassignment / transitioning and individuals from lower socioeconomic backgrounds.The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

David Fickling Books

Marketing & office support intern

Application deadline: 12pm, Monday 29 April 2024Salary: £30,000 – £35,000 depending on experienceLocation: Nottingham with some national travel required Interviews: Planned 29 May 2024 Film and Video Umbrella is seeking a Production and Office Manager to co-ordinate and oversee the delivery of the organisation’s multifaceted production activity, working alongside the Director and the FVU team while managing key freelance personnel. The role will ensure that FVU’s commissions are realised to the highest artistic standard, to deadline and within budget, providing creative production and post-production support and expertise, while ensuring that all legal as well as organisational procedures and protocols are followed. The successful candidate will lead on the smooth running of FVU’s offices, in particular the Nottingham office, as well as providing other administrative duties.We are trialling a four day week until the end of September 2024, so the hours when you start will be 28 hours per week. Should the four day week not be made permanent at the end of the trial, then your hours will become 35 hours per week. This will not affect your pay - you will be paid your full time salary, regardless of if the four day week trial is made permanent or not. Our working week is Monday - Friday, 10am – 6pm, but with flexible start and finish times.FVU’s head office will be relocating to Nottingham in May 2024 where the Production and Office Manager will be based, with some national travel required to our new London and Newcastle offices, as well as for production work, and attendance at exhibitions. ResponsibilitiesProduction Manager <ul><li>Work with the Director to scope out timelines, budgets and work plans to best facilitate FVU’s ongoing production activities, assuming direct project management responsibility for certain productions (as appropriate and/or where needed) while also (and in dialogue with and with the approval of the Director) appointing and assisting freelance producer/project manager personnel to deliver other individual components of FVU’s programme, overseeing and communicating progress (and any methodological or budgetary changes) to the Director, Managing Director and Bookkeeper</li><li>Work in tandem with FVU’s Technical Manager, and/or gallery staff at the respective partner venues, to ensure delivery of final files for gallery or other presentation. Work closely with FVU’s Communications &amp; Content Manager to ensure a steady feed of promotional material to help publicise and contextualise the project, including working with the artist and any relevant production management personnel to secure early release press images, video clips etc. </li><li>In addition to this, assisting the Communications &amp; Content Manager in getting any information that they may require from the artists</li><li>Assist the Communications &amp; Content Manager with producing and editing promotional material for FVU’s productions and exhibitions, from editing trailers and interviews with artists to creating clips</li><li>Engage crew and book facilities and equipment where required, ensuring that all relevant parties are appropriately contracted by FVU where necessary. (Artists’ contracts, venue contracts and other partner contracts will be overseen by the Managing Director)</li><li>Working with the relevant project management personnel, ensure all cast and crew receive detailed, accurate and thorough call-sheets in advance of shoots and that all shoots are risk assessed in advance</li><li>Develop and administrate a festival application strategy for each commissioned work</li><li>Follow good practice when filing documentation, keeping production process notes, and generally making sure project administration is well organised and completed, according to FVU protocols, and appropriate to project needs</li><li>Ensure that throughout production all media generated is stored and backed-up according to FVU protocols.</li></ul>Office manager<ul><li>Maintain the smooth operations of FVU’s offices, including the setting up of and managing of key supplier relationships and ensuring that regular office supplies (stationery, cleaning products, IT equipment, basic kitchen supplies etc.) are maintained at agreed levels</li><li>Working with the Technical Manager, develop and maintain FVU’s archives and filing systems, both physical and digital, including but not limited to print archives, press archives, and still and moving image archives</li><li>Ensure that these are rationalised and kept neatly and are always backed-up appropriately, ensuring that the team are clear on where and how to file items maintaining archive and filing protocols, and assisting them with filing, where called upon</li><li>Provide basic IT support, trouble-shooting technical issues for the team working with FVU’s freelance IT support team where necessary</li><li>Assist with developing and writing funding applications, and with evaluating and reporting for funders including on-going gathering of quantitative and qualitative information for funder reports, as and where directed to do so</li><li>Manage calls for applications for both projects and recruitment. Help to maintain FVU’s contacts databases</li><li>Be the first point of contact for visitors, for telephone calls, and email enquiries, responding to communications in person and in writing, as directed and manage incoming and outgoing mail and deliveries</li><li>Organise venue, travel, couriers, equipment and other external bookings as requested</li><li>Process and distribute publication orders and maintain up-to-date and accurate publication stock records</li><li>Facilitate loans/distribution of commissioned works where appropriate</li><li>Take care of Environmental monitoring and reporting, ensuring FVU delivers on its Environmental Action Plan</li><li>Assist all members of the FVU team as and where called upon to do so.</li></ul>General<ul><li>Show leadership, compliance and input into workflow management systems and contribute to the ongoing objective to improve and develop FVU’s processes</li><li>Help maintain a productive and appropriate working environment</li><li>Represent and promote FVU at external events</li><li>Proactively engage with and support FVU’s internal performance management culture</li><li>Other such duties commensurate with the level of this role, that may be required to ensure the smooth running of productions and the office generally.</li></ul> Knowledge, skills, experience<ul><li>Experienced in film production from pre- to post- production, with a strong understanding of a variety of production methodologies, and a demonstrable capacity to deliver films on time and in budget</li><li>Experience of budget management</li><li>Experience of drafting and issuing contracts</li><li>A strong leader – capable of managing people with both care and authority</li><li>Highly organised and methodical approach to work</li><li>Able to produce clear, accurate and effective written communications</li><li>Able to predict potential needs, adjustments, and risks, and to manage plans and systems accordingly in order to accommodate such occurrences</li><li>Excellent IT skills and experience using Mac based operating systems</li><li>Good level of numeracy</li><li>Able to plan for and meet regular, immovable deadlines and prioritise a heavy workload effectively</li><li>Able to liaise confidently and productively with external partners</li><li>A good working knowledge of Microsoft Office suite, including Excel</li><li>A good working knowledge of editing software such as Premiere</li><li>Innovative and creative thinker </li><li>Proactive and self-motivated</li><li>Extremely accurate and attentive to detail</li><li>Reliable and conscientious</li><li>Flexible and proactive approach to change</li></ul> Desirable<ul><li>Experience of submitting films to film festivals</li><li>Experience of writing risk assessments</li><li>Experience of working with visual artists, developing artworks / exhibitions</li><li>Experience of running calls for entries</li><li>Experience and success at maintaining/managing/developing archives</li><li>Experience of providing administrative support in a busy professional working environment</li><li>Experience of working in an artistic organisation</li><li>A good working knowledge of image editing software, such as Photoshop</li><li>A good working knowledge of design software, such as InDesign</li><li>User-level knowledge of database software, such as Filemaker</li></ul> You can download a recruitment pack with more details about the role via the Apply button at the top right.We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

Film and Video Umbrella

Production and office manager

Salary: from £26,000 depending on experience Are you motivated, efficient, passionate about reading and looking to step into a career in publishing? If so, consider joining the <a href="https://www.rcwlitagency.com/" target="_blank">RCW literary agency</a> which manages some of the world’s most successful, notable and highly prized authors. An exciting opportunity has arisen to work in our friendly foreign rights team, providing administrative support for the team and assisting our rights manager. We are looking for an enthusiastic and organised individual with excellent attention to detail, a strong ability to manage a varied workload and the ability to prioritise effectively. This is a full-time position, with a minimum of three days per week in our office near Notting Hill in London.In return you will gain invaluable experience working at a literary agency that represents a range of bestselling and prize-winning authors from across the world. Responsibilities<ul><li>Provide administrative support for our rights manager, including drafting and processing contracts, invoicing and following up on payments using Bradbury Phillips</li><li>Managing the applications for our authors’ foreign tax forms across the department</li><li>Provide general administrative support for the department </li><li>Coordinate and book travel and participation for the team at various international book fairs</li><li>Assist in all aspects of author care by communicating closely with clients, publishers and agency departments</li><li>Manage the agency’s catalogues for the London and Frankfurt book fairs</li></ul> Knowledge, skills, experienceIf you’re a fast learner, highly diligent and organised, and are confident working with Microsoft Office, you don’t need publishing experience to be considered for this role as we will provide the necessary training.<ul><li>Able to work both independently and collaboratively in a busy team</li><li>Sociable and outgoing personality; willing to interact with other industry figures and authors alike</li><li>Excellent communication skills, both verbal and written</li><li>Strong eye for detail and accuracy, particularly when drafting or reviewing contracts</li><li>Strong organisational and time-management skills </li><li>Proficient in MS Office</li><li>Admin experience preferred </li><li>Foreign languages an asset but not crucial</li><li>Interest in literature essential</li></ul> We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

RCW Literary Agency

Rights assistant

Closing date for applications: 22nd April at 11.59pmSalary: £23,170 per annumStart: January 2025Duration: 15 monthsQualification offered: <a href="https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0" target="_blank">Business Administrator Level 3</a>Reports to: Campaign LeadDepartment: Sales Operations Get to grips with the business side of television and learn the ins and outs of linear and streaming TV campaigns in this paid apprenticeship opportunity with Channel 4. If you are looking for an opportunity to gain work experience and a qualification, then an apprenticeship at Channel 4 might be for you. These apprenticeships are aimed at school leavers and people who do not have a degree (full eligibility criteria below).Our Apprenticeships are full-time, with four days per week spent working in a C4 department and one day per week completing the formal learning parts of the apprenticeship. You’ll spend 60% of your working week in your office base and 40% working from home. The formal training provided will consist of workshops, tutorials, webinars, coaching and in some cases residential boot camps. You can read more about the qualification being offered for this apprenticeship below.Campaign Operations are responsible for creating and delivering the maximum commercial value for Channel4 and sit within the wider Sales Operations Department within 4Sales.The successful candidate will work mostly within the core Campaign Team who have a multi faceted role working across both linear and streaming campaigns and have lots of interactions across the floor with almost all departments. They have responsibility for creating and delivering maximum revenue across all means of viewing and are a key department with lots of varying responsibilities.During the apprenticeship the successful candidate will also spend a portion of their time working with the Sales Operations Specialist teams which help support this work with multiple forms of Analysis.This is a great role for someone looking for an operational/admin position with great career progression. Responsibilities<ul><li>Ensure all Linear and Streaming activity is booked through the booking systems and adheres to the internal booking cycle</li><li>Regularly monitor the delivery levels of all Linear and Streaming campaigns, whilst highlighting anomalies and responding &amp; reacting accordingly to provide solutions.</li><li>Use initiative and judgement to present efficient ways of working within a fast paced team to ensure revenue is maximised throughout the month</li><li>Resolve routine Airtime and Digital problems at a campaign level, whilst escalating more complex problems to the Assistant/Exec/Manager</li><li>Understand all aspects of trading within the C4 revenue workflow and factors which impact the C4 sales proposition</li><li>Build strong working relationships with multiple teams within 4Sales</li><li>See campaigns from end to end (delivery to transmission)</li></ul> Knowledge, skills, experienceAs part of the application process you’ll be asked to tell us how you meet the essential criteria listed below. When answering this question think about examples from your experience so far, this doesn’t need to be professional experience but could be academic, from volunteering or a part-time job.  We’ve provided some examples beside the first four criteria of experience that could demonstrate you have these skills.  Please note you do not need to use these examples, they are just here for guidance and you should draw from your own personal experiences. <ul><li>Verbal and written communication skills - Verbal - e.g. experience of dealing with customers or working as part of a team. Communication – e.g. writing emails, completing an application form or essay, or if you have a hobby that involves creative writing. </li><li>Attention to detail -  e.g. Cashing up on tills or proofreading coursework.</li><li>Organisation skills and ability to prioritise tasks - e.g. Planning events whether personal or for professional purposes, as well as managing work life balance, for example working whilst doing coursework/exams. </li><li>An understanding of and a passion for Channel 4's<a href="https://www.channel4.com/corporate/about-4/what-we-do/channel-4s-remit" target="_blank"> remit</a>.</li><li>Confirm you have Maths &amp; English GCSE Grade C (4) or above.</li><li>A basic understanding of how the TV Advertising Market works.</li><li>Ability to problem solve and resolve issues using initiative.</li><li>Ability to follow instructions and work both independently and part of a team.</li><li>Experience using Microsoft Excel with ability to analyse data with good numeracy skills and an eye for detail.</li></ul> Eligibility criteria<ul><li>You must be 18 years old or over at the time the scheme starts to apply. There is no upper age limit.</li><li>You’ll need to have a Grade C (4) or above in Maths &amp; English GCSE.</li><li>You can’t have already completed the qualification being offered or similar at the same or higher level.</li><li>Our apprenticeships are aimed at school leavers and people who do not have a degree.</li></ul>The programme aims to offer opportunities to those currently underrepresented in the TV industry, so we are particularly keen to hear from Deaf and/or disabled people, ethnically diverse people and people from lower socio-economic groups.To applyClick on the 'apply' button at the top right to progress the application process. Please include in your application that you found this role through Creative Access.We are committed to making the application process accessible. If you would like to discuss suggestions for alternative formats, or have any questions about the recruitment process in general, please contact us at <a href="http://mailto:apprenticeships@channel4.co.uk/" target="_blank">apprenticeships@channel4.co.uk</a>. Take a look at our access page for more information, which you’ll find by clicking <a href="https://careers.channel4.com/4skills/support" target="_blank">here</a>. You can also watch our YouTube video, <a href="https://www.youtube.com/watch?v=OyCCQAp4jwg&amp;t=1s" target="_blank">Demystifying Interview and Workplace adjustments</a>. If you’d like some tips on writing your application before you apply, please watch our YouTube video, <a href="https://www.youtube.com/watch?v=OyCCQAp4jwg&amp;t=1s" target="_blank">How to Write an Outstanding Application</a>. Relocation If you need to relocate in order to take up this opportunity, we can offer you support towards the financial costs of moving. This includes a contribution towards your deposit and first months’ rent, plus visits to your new city to look for accommodation.

National HQ

Bristol Creative Hub

Manchester Sales Office

G;asgow Creative Hub

Channel 4

Classified W for weird

Be more rainbow

Commercial operations apprentice

Closing date: 22nd April at 11.59pmSalary: £23,170Start: January 2025Duration: 15 monthsQualification offered: <a href="https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0" target="_blank">Business Administrator Level 3</a>Reports to: Traffic LeaderDepartment: 4Sales Play a key role in maximising advertising revenue whilst ensuring compliance with regulations.If you are looking for an opportunity to gain work experience and a qualification, then an apprenticeship at Channel 4 might be for you. Our Apprenticeships are full-time, with four days per week spent working in a C4 department and one day per week completing the formal learning parts of the apprenticeship. You’ll spend 60% of your working week in your office base and 40% working from home. The formal training provided will consist of workshops, tutorials, webinars, coaching and in some cases residential boot camps.The Traffic team sits within the sales department at Channel 4. The team’s role is to assist in maximising advertising revenue from commercial airtime, working within the relevant Ofcom regulations and in accordance with The Broadcast Committee of Advertising Practice (BCAP) Code. The team are responsible for creating compliant commercial and sponsorship playlists for broadcast across Channel 4’s portfolio of TV channels and for streaming. The team ensure that all advertising breaks and advert and sponsorship placements are fit for broadcast, have passed all regulatory compliance, and are scheduled or served with due care and attention, establishing that their content and timing are suitable, in line with Clearcast guidance, and avoiding unsuitable juxtapositions in programmes. This role is a key point of contact for creative agencies, Campaign Operations and the wider Sales team. The Traffic Apprentice will be responsible for ensuring that advertising copy queries are responded to promptly ahead of relevant deadlines.The role requires a very high level of attention to detail and it is essential to be able to demonstrate the ability to read and digest information and produce clear and accurate communication, and where necessary make judgement calls. Responsibilities<ul><li>Support team in break checking and sequencing order of adverts.</li><li>Support the setup management of advertising copy, products, commodities and advertisers.</li><li>Ensure advertising is compliant with broadcast regulation and appropriate for play out.</li><li>Preparation of advertising playlists to be sent for transmission to broadcast centres to fixed deadlines.</li><li>View programming to assess appropriate commercial content and distributing notes to the immediate and broader sales team</li><li>Communicate effectively and maintain good relationships with internal and external stakeholders.</li><li>Administrate post transmission logs for reconciliation purposes.</li></ul> Knowledge, skills and experience As part of the application process you’ll be asked to tell us how you meet the essential criteria listed below. When answering this question think about examples from your experience so far, this doesn’t need to be professional experience but could be academic, from volunteering or a part-time job. We’ve provided some examples beside the first four criteria of experience that could demonstrate you have these skills.  Please note you do not need to use these examples, they are just here for guidance and you should draw from your own personal experiences.<ul><li>Verbal and written communication skills - Verbal - e.g. experience of dealing with customers or working as part of a team. Communication – e.g. writing emails, completing an application form or essay, or if you have a hobby that involves creative writing. </li><li>Attention to detail -  e.g. Cashing up on tills or proofreading coursework.</li><li>Organisation skills and ability to prioritise tasks - e.g. Planning events whether personal or for professional purposes, as well as managing work life balance, for example working whilst doing coursework/exams. </li><li>An understanding of and a passion for Channel 4's <a href="https://www.channel4.com/corporate/about-4/what-we-do/channel-4s-remit" target="_blank">remit.</a></li><li>Confirm you have Maths &amp; English GCSE Grade C (4) or above.</li><li>Calm under pressure – E.g. thinking clearly, analysing situations objectively and making a good decision.   </li><li>Team player, but capable of working independently – E.g. working by yourself to complete your tasks on time whilst also collaborating with colleagues/students on another project.</li></ul> Eligibility criteria<ul><li>You must be 18 years old or over at the time the scheme starts to apply. There is no upper age limit.</li><li>You’ll need to have a Grade C (4) or above in Maths &amp; English GCSE</li><li>You can’t have already completed the qualification being offered or similar at the same or higher level</li><li>Our apprenticeships are aimed at school leavers and people who do not have a degree. If you have a degree, please visit the Channel 4 Jobs website </li></ul>The programme aims to offer opportunities to those currently underrepresented in the TV industry, so we are particularly keen to hear from Deaf and/or disabled people, ethnically diverse people and people from lower socio-economic groups.  To applyClick on the 'apply' button at the top right to progress the application process. Please include in your application that you found this role through Creative Access.We are committed to making the application process accessible. If you would like to discuss suggestions for alternative formats, or have any questions about the recruitment process in general, please contact us at <a href="mailto:apprenticeships@channel4.co.uk" target="_blank">apprenticeships@channel4.co.uk</a> Take a look at our access page for more information, which you’ll find by clicking <a href="https://careers.channel4.com/4skills/support" target="_blank">here</a>. You can also watch our YouTube video, <a href="https://www.youtube.com/watch?v=OyCCQAp4jwg&amp;t=1s" target="_blank">Demystifying Interview and Workplace adjustments. </a>If you’d like some tips on writing your application before you apply, please watch our YouTube video, <a href="https://www.youtube.com/watch?v=tLQuhYRC31g" target="_blank">How to Write an Outstanding Application</a>.  RelocationIf you need to relocate in order to take up this opportunity, we can offer you support towards the financial costs of moving. This includes a contribution towards your deposit and first months’ rent, plus visits to your new city to look for accommodation.

14 Operations / Facilities / Admin Opportunities in England