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Closing date: 1st May 2024Salary: £21,368 - £26,710 depending on relevant skills, knowledge and experience.Contract type: 6 month fixed term / attachment Start date: Late May 2024Interviews: Week beginning 6th May 2024 Are you an admin whiz with a passion for the media industry?BBC Studios is the biggest independent producer in the UK and winner of a prestigious volume of awards. This job role sits within the Indie Partnerships, Factual team within BBC Studios Productions. The small team manages relationships with a wide range of independent producers, with the aim of acquiring the best commercial and creative content for BBC Studios to exploit internationally.The purpose of the Co-ordinator role is to provide comprehensive administrative assistance to the team. The role will be responsible for a broad range of administrative tasks e.g. the handling and direction of queries, acting as the first point of contact for the team, coordination of projects and activities.  Responsibilities<ul><li>Provide comprehensive administrative and operational assistance to the team, using discretion to identify and resolve issues, referring to supervisor/manager for assistance as necessary.</li><li>Making sure programmes are correctly set up on key investment and sales systems. </li><li>Organise key team meetings including co-ordination and distribution of agendas, supporting documents, creation and distribution of minutes, and follow-up on outstanding actions. </li><li>Assist the Events and Marketing teams with preparation for events involving the team. Including but not limited to; sending producer invitations, info packs and client profiles to support meeting preparation, scheduling meetings between the producers and the distribution clients, hospitality arrangements &amp; timings.</li><li>Maintain, efficiently operate and improve a range of processes and administrative systems to ensure the smooth running of the team.</li><li>Pro-actively manage and update the team’s content tracker , ensuring it provides the wider company with the most up-to-date information relating to the slate.</li><li>Prepare documents, presentations and other materials as needed, primarily on Word, PowerPoint and Excel. Including but not limited to; presentation slides, newsletters, sales reports and producer feedback documents.</li><li>Prepare straightforward analysis, manipulation and interpretation of data based on audience insights or sales reports.</li></ul> Knowledge, skills and experience<ul><li>Experience of providing administration assistance in some capacity. </li><li>Organised with ability to prioritise own workload effectively, to co-ordinate activities and conflicting demands to ensure tight deadlines are met. </li><li>Ability to work well under pressure, managing multiple workstreams at once. </li><li>Effective communication skills with the confidence to work well with range of people at all levels. </li><li>Ability to research, gather, analyse, collate and present information as required.</li><li>Proficient computer skills with strong experience of Microsoft Office software packages (i.e. Word, Excel and PowerPoint.). </li><li>Ability to use own initiative and deal with routine queries as they arise, escalating to others as necessary.</li><li>Strong attention to detail.</li></ul>Desirable <ul><li>Passion and/or experience in media/television/film industry. </li></ul> We are really proud to share that we are a Level 2 Disability Confident Employer and so if you require any reasonable adjustments in order to apply please do contact <a href="mailto:reasonable.adjustments@bbc.co.uk" target="_blank">reasonable.adjustments@bbc.co.uk</a> with the job reference in the subject. We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

BBC Studios Bristol

BBC Roath Lock Studios

MediaCity UK

BBC Studios Glasgow

BBC Studios

100 Years of the BBC

Top Gear

Team co-ordinator, Indie Partnerships, BBC Studios Factual

Closing date: 5pm, Friday the 3rd of May Contract: 12 month fixed term contract We have an exciting opportunity within the Comedy department for a floating assistant. Located in the heart of London’s bustling and creative Soho, United Agents is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre, and comedy.As the dedicated Comedy Floating Assistant, you will work to support all offices within the department, providing holiday cover within Agent’s offices when necessary. This is a very busy department supporting Agents who work with award-winning writer-performers, comedians, actors, producers and directors - as such, there is never a dull moment. The ideal candidate will enjoy working in a fast-paced, creative environment, respect confidentiality at all times and possess the ability to remain calm when working under pressure. Attention to detail is crucial. Responsibilities<ul><li>Handle a high volume of emails and calls from clients and industry professionals e.g. producers, commissioners and casting directors. </li><li>Attend client performances and comedy and theatre, screenings</li><li>Organise meetings/auditions/client self-tapes.</li><li>Ensure client CVs and bios are up to date.  </li><li>Build client material and put together showreels.  </li><li>Client submissions via Spotlight and email.  </li><li>Process contracts, issue invoices and keep track of payments.</li><li>Script reading on behalf of and alongside Agents/clients.</li><li>Diary management for the Agents and clients - which is often complicated in nature as often clients work across more than one discipline.</li><li>Provide full administrative support to the department.  </li><li>Attend comedy previews and work in progress shows.</li></ul> Knowledge, skills and experience<ul><li>Scrupulous attention to detail.</li><li>Exceptional organisational skills.</li><li>Trustworthy and accurate as will be dealing with highly confidential material and client information.</li><li>Skilled communicator.</li><li>Has the ability to remain calm when under pressure.</li><li>Has the ability to work at a fast pace, prioritise and meet tight deadlines.</li><li>Skilled at building solid working relationships across the whole department.</li><li>A can-do attitude with the willingness and ability to learn.</li><li>A good listener, intuitive and adaptable.</li><li>A good sense of humour.</li><li>Previous industry experience in a talent agency or casting directors’ office desirable but not essential.</li><li>A passion for and enjoyment of comedy, film, television and theatre is essential.</li></ul> As part of our commitment to building a diverse workforce we encourage applications from those who are currently underrepresented in our own workforce and wider industry. However you identify and whatever your background, we welcome you to apply.Please state in your application that you found this role through Creative Access.

United Agents

Floating assistant - Comedy department

Closing date: 12pm, Wednesday 24th April 2024Reports to: CEO &amp; Creative Directors Contract term: Permanent Working hours: Normally 10am to 6pm Monday to Friday, with a paid lunch break of one hour each day. Some occasional evening and weekend work will be required. Location: MWL is based in the Kenny Wax Productions (KWP) office at 8th Floor Imperial House, 8 Kean Street, London, WC2B 4AS. Hybrid and flexible working is subject to agreement and policy. If you're a pro at juggling complex schedules, coordinating international trips, and spreading laughter, we want you on our team as an Executive Assistant.Mischief is a global entertainment sensation, creating award winning comedy for stage, screen and beyond. Mischief is serious about silliness, currently celebrating ten years in the West End, as well as bringing joy and laughter to audiences around the world.Mischief Worldwide Ltd (MWL) holds the rights to Mischief Projects in order to help people around the world make Mischief, and to support, develop and license the rights of all the creative individuals who contribute to Mischief work. MWL is also the Mischief hub: a central place for strategy, joined up thinking, communicating internally as a broader Mischief gang, and externally to stakeholders.This is an exciting opportunity to join MWL as Mischief continues to grow globally. We are looking for an experienced Executive Assistant, whose primary focus will be assisting Jo Danvers, the MWL CEO and Jonathan Sayer and Henry Lewis, the Mischief Creative Directors. You will also support the MWL team in the coordination of any ad hoc MWL projects. We need a highly organised, diligent individual who has a flexible, proactive and common sense approach to their work. We also want to meet people who are passionate about the power of laughter, who are committed to excellence, enthused by theatre and media and are excited about working as part of a small, busy and welcoming team. Key responsibilitiesAssistant and administrative support <ul><li>Complex diary management, coordinating and minuting meetings when required for the MWL CEO, Mischief Creative Directors and wider MWL team where appropriate.</li><li>Horizon scanning; look ahead for forthcoming events, projects and productions, flagging periods to hold off for casting, recast rehearsals, milestones &amp; events etc.</li><li>Manage arrangements for all UK and international trips, including travel, accommodation, meetings and theatre tickets for the MWL CEO, Mischief Creative Directors and wider team members where necessary.</li><li>Act as a point of contact for all phone, email and face-to-face enquiries relating to the work of the Creative Directors and CEO, responding on their behalf as required.</li><li>Process ticket requests from Creative Directors and CEO, other company members and associates.</li><li>Manage correspondence on behalf of the CEO – writing letters to investors and industry contacts. </li><li>Manage public enquiries received via the online contact form, liaising with relevant teams to fulfil requests where needed. </li><li>Write and proofread additional material on behalf of the CEO and Creative Directors.</li><li>Support CEO with preparation for quarterly board meetings including taking, editing and distributing minutes.</li><li>Send updates to Mischief Theatre Ltd (MTL) shareholders and Creative Associates as necessary.</li><li>Keep across company IT support needs, including IT requirements for new employees. Take the lead on communicating with account manager and discuss system/security needs with CEO.</li></ul>Finance<ul><li>Manage MTL bank account including making payments, reconciling paperwork and filing bank statements.  </li><li>Manage splits of income to original participants and contributors from MTL.</li><li>Compile accounts information and distribute profit shares/investment returns.</li><li>Support the Mischief Consultant Financial Director administratively where required with regards to MWL/MTL expenses and reconciliation.</li><li>Liaise with the company’s accountants when necessary, including payment of invoices. </li><li>Handle petty cash, reconcile expenses and card statements on behalf of the Creative Directors and CEO.</li><li>Be responsible for analysing credit card statements and sending supporting documents to Mischief’s Consultant FD. </li></ul>Licensing<ul><li>Support the CEO and Licensing Manager in contract administration.</li><li>Coordinate with replica licensees in the arrangement of MWL representative visits. </li><li>In collaboration with the CEO and Licensing Manager, oversee the coordination of scheduled Partners Days.</li></ul>Creative development<ul><li>Support the Creative Directors and CEO in drafting emails to agents and potential partners, as well as researching potential projects. </li><li>Coordinate Mischief Development Meetings – setting up meetings, communicating with members, taking minutes and following up with actions.</li><li>Maintain the Development Log.</li></ul>General<ul><li>Maintain confidentiality at all times, particularly with regard to embargo periods and developing work. </li><li>Liaise with the Kenny Wax Productions (KWP) General Management staff to support communication between KWP and MWL regarding Mischief productions. </li><li>Work collaboratively with the KWP production office and maintain effective liaison with all departments and show staff as required. </li><li>Coordinate ad hoc projects on behalf of the CEO and Creative Directors as necessary, coordinating relevant teams and working with the Mischief Consultant Finance Director on creating, updating and reconciling budgets where applicable.</li><li>Responsible for coordinating internal hospitality and setting meeting rooms for Mischief meetings.</li><li>Actively uphold Mischief values and contribute to a collaborative, friendly and supportive working environment.</li><li>Manage the MWL holiday diary.</li><li>Any other projects as assigned by the CEO or Creative Directors.</li></ul> Knowledge, skills and experienceEssential <ul><li>Demonstrable experience of supporting a busy Executive team</li><li>Proven administrative and planning experience to ensure the smooth running of an Executive team. </li><li>Methodical administrative and business management skills. </li><li>Excellent interpersonal skills and the ability to work as part of a team, as well as independently. </li><li>Excellent oral and written communication skills with meticulous attention to detail. </li><li>Excellent numerical, organisational and time management skills. </li><li>Excellent independent judgement. </li><li>Excellent IT skills including proficiency in Microsoft Office. </li><li>Well organised and calm under pressure. </li><li>Reliability and discretion. </li><li>Strong initiative and the ability to ‘make things happen’. </li><li>Passion for the arts and media.</li></ul>Desirable <ul><li>Experience of working in a busy arts or media environment. </li><li>Experiencing working with creative practitioners.</li></ul> Mischief values<ul><li>Laughter as tonic – through our work, we offer people an escape from the every day. We take our work seriously, but not ourselves.</li><li>The power of ensemble – we strive to always be inclusive and welcoming. Collaboration is the key to our success.</li><li>Constantly challenging ourselves to develop &amp; improve.</li><li>Giving back – we love what we do and want to use our work for good wherever possible.</li><li>Honouring our roots and being grateful for the journey.</li></ul> Terms<ul><li>Annual Holiday: 25 days per year, plus public holidays </li><li>Benefits: NEST pension on qualifying earnings. Employee Assistance Programme, complimentary tickets to Mischief productions, plus private healthcare on successful completion of probationary period. </li></ul> To apply<ul><li><a href="https://creativeaccess.sharepoint.com/:w:/g/EbHCm9XntTVFrN7IGRtPUhsB3pvvbVXOqk1fThdTdsaffw?e=z9ClmD" target="_blank">Please click here for the application form for details on how to apply.</a></li><li>Send a completed application form along with an updated CV via email by clicking the 'Apply' button.</li></ul> MWL is a place where anyone of any background, race, ethnicity, religion, sexuality, gender identity, age, ability, or socio-economic status can thrive, feel comfortable, and be heard and accepted. We are an equal opportunities employer and welcome applications from people from a variety of backgrounds, experiences and skill sets. Please state in your application that you found this role through Creative Access.

Mischief Worldwide Ltd

Executive assistant

Closing date: 3rd May 2024Salary: £26,500 to £30,000 dependent on experience (+ bonus + benefits)Location: The role will be based at our London office, Carmelite House, with a blend of in-office (3 days) and homeworking (2 days) per week. If you're passionate about optimising systems and workflows, we want to hear from you!Bookouture is a dynamic digital publisher of bestselling commercial fiction. Our unique publishing model and transformative campaigns have created unrivalled international author brands. We connect stories, authors and readers globally, publishing books that reflect the diversity of the societies we live in. Our submissions are always open as we believe that everyone should have the opportunity to share their story. Bookouture is a division of Hachette, one of the largest publishing groups in the UK, with 12 publishing divisions and over 60 imprints. Everyone here is proud to be in the business of opening doors and minds.Our Operations team plays a crucial role in the heart of Bookouture, where every day brings new challenges and opportunities to make a meaningful impact. From maintaining critical systems to spearheading strategic initiatives, our team is committed to driving operational excellence and delivering exceptional results. Responsibilities<ul><li>Collaborate to maintain and optimise existing systems and workflows to ensure optimal performance and reliability.</li><li>Utilise scripting languages to automate manual processes, streamline processes and improve systems performance.</li><li>Assist in the development and implementation of new systems and applications to support business growth and efficiency.</li><li>Work closely with stakeholders to understand business requirements and translate them into technical solutions.</li><li>Conduct research and stay up to date on emerging technologies and best practices in digital operations.</li><li>Contribute to cross-functional projects and initiatives as required.</li></ul> Who we're looking for<ul><li>You have proven experience programming in JavaScript or Python.</li><li>You have proven experience scripting in PowerShell or similar scripting languages.</li><li>You are a self-starter with a growth mindset</li><li>You have excellent problem-solving skills and attention to detail.</li><li>You are eager to join a dynamic team dedicated to optimizing systems, enhancing processes, and supporting the growth and success of a forward-thinking organization.</li><li>You can work effectively in a team environment and collaborate with colleagues across departments.</li></ul> What we offerOur staff are our greatest asset, and our benefits reflect this:<ul><li>28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)</li><li>Private medical insurance</li><li>Generous pension schemes</li><li>Rent deposit loans</li><li>2 community days per year</li><li>Summer hours (finishing at 1pm on Fridays during the summer months)</li><li>Retail discounts through Hachette rewards</li><li>Cycle to Work scheme</li><li>Eye care vouchers</li><li>Wide-ranging training library</li><li>Development programmes (including mentoring)</li><li>Up to 70% off book purchases</li><li>A charity bookshelf</li><li>12 Staff-led employee networks that are voluntary, including Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networks</li><li>Season ticket loans</li><li>And much more!</li></ul> Our commitmentHachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.Please state in your application that you found this role through Creative Access.The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit <a href="http://www.booktradeentrysupport.org/" target="_blank">www.booktradeentrysupport.org</a>

Carmelite House

Hachette UK

Digital operations assistant

Salary: £39,000 - £44,000Working hours: Monday – Friday: 10:00AM – 18:00PM (additional hours as required)Location: 144 – 152 Bermondsey Street, London, SE1 3TQ with work at Unit 1, Wevco Wharf, Sandgate Street, London SE15 1LE (other White Cube locations as required) Explore this role with White Cube if you're experienced in handling and packing artwork.White Cube is one of the world’s leading contemporary art galleries, representing over 60 international artists and artist estates. We are looking for an experience Goods In Manager to oversee and manage our deliveries and collections at the White Cube Bermondsey warehouse. Responsibilities<ul><li>Booking in and out of artworks at Bermondsey ensuring that records are correct including the recording of dimensions, weights, packing specs and of the correct labelling of items.</li><li>Managing the safe loading and unloading of vehicles at White Cube Bermondsey, overseeing all loading bay area ensuring H&amp;S best practice is observed &amp; adhered to</li><li>Planning and scheduling the delivery and release of artworks with Registrar and Exhibition departments including client purchases and institutional loans, updating the shipping calendar. </li><li>Overseeing fine art and materials carriers entering and leaving the forecourt do so safely with consideration for the gallery entrance and the safety of the general public</li><li>Monitoring storage levels at Bermondsey and working with the Warehouse Manager to retain or shift inventory to other storage facilities thus ensuring that only active stock is stored on the Bermondsey site.</li><li>Adjusting storage capacity and forward planning with the Warehouse Manager for any special projects.</li><li>Planning and overseeing shuttles between warehouses and liaising closely with the Warehouse Resources Manager on the staffing needs for both Bermondsey &amp; Wevco sites for these operations.</li><li>Planning for and oversight of large-scale stock transfers to and from our other galleries globally including the packing and unpacking of sea containers.</li><li>Completing and filing shipping documentation for deliveries and releases of artworks.</li><li>Assessing supplier delivery performance and feeding this information back to the respective teams.</li><li>Developing and implementing reliable processes &amp; policies.</li><li>Using specialist knowledge (such as mechanical handling systems) to provide information to other company departments.</li><li>Working with the Warehouse Manager on 6 monthly stock checks, ensuring all stock is accurately accounted for and ready to be audited</li><li>Providing cover to other roles within the warehouse team as necessary.</li></ul> Knowledge, skills and experience<ul><li>Previous experience working in a gallery environment or an art shipping company. Must have an excellent understanding of how artworks are packed and handled.</li><li>Desirable for candidate to have: Forklift driving experience, driving licence, IPAF licence, IOSH or other experience in producing risk assessments  </li></ul>We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

White Cube

Goods in manager

Closing date: 13th May 2024 Manage travel, coordinate visas, and support temporary teams at our global fairs in this exciting junior level role.At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish.Frieze is a media and events company with offices in London, New York and Berlin that comprises three publications, friezemagazine, Frieze Masters Magazine and Frieze Week; seven international art fairs, Frieze London, Frieze Masters, Frieze LA, Frieze New York, Frieze Seoul, and the newly acquired fairs Expo Chicago and The Armory Show; and frieze.com – the definitive resource for contemporary art and culture, with digital subscription membership products and accompanying mobile app. In addition, we have a permanent exhibition space at No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London.Frieze is part of the IMG within the IMG Events and On Location division. IMG is a global leader in sports, fashion, events and media, a subsidiary of Endeavor, a global entertainment, sports and content company.Reporting to the HR Director, the Fair Operations Coordinator manages the processes associated with employees travelling and working overseas, as well as the administration associated with the London temporary team. ResponsibilitiesTravel  <ul><li>Manage the annual process that determines who travels to which fair and oversee with the associated budget with the FD and HRD. </li><li>Liaise with hotels in all fair cities to ensure suitable hotels are booked within budget and by specific dates. Maintain contact with the hotels including sending rooming lists and other relevant information.</li><li>Manage travel communications with staff including informing people of flight budget and class and leading staff travel briefings. </li><li>Maintain a tracker for every fair detailing individual travel dates &amp; cost, room nights and per diem details. </li><li>Liaise with the Finance team about fair and other travel per diems, ensuring they are correctly calculated and paid within agreed timelines. </li></ul>Visa requirements<ul><li>With the Immigration Team and HR team, determine what documentation is required for business travel and ensure people have the credentials to travel and/or work overseas (including border control letters, visas and K-ETAs). </li></ul>Temporary team<ul><li>Support the HR team with the hiring, contracting and payroll process for the temporary teams working at each of the fairs, with particular focus on Frieze London and Frieze Masters.</li><li>Organise the purchase and delivery of Frieze temporary staff uniform for the fairs.</li><li>Support the orientation of our temporary team including drafting training documents and sending out communications for training.</li><li>Work closely with the finance team to ensure payment is made on time and accurately to our temporary staff for the London fairs.</li></ul>On-site operations<ul><li>Manage the Organisers’ Office at every fair.  With the HR, Production and IT teams, ensure the office is set up and run in line with the business needs, including the IT set-up and stationery requirements.</li><li>Work with the Office Manager to ensure all required items are sent from storage to site ensuring inventory lists are up to date in collaboration with relevant teams.</li><li>Manage and communicate the close-down process for both the Organisers’ and Temporary Staff Offices at each fair with support from the HR team.</li><li>Determine refreshment needs and ensure they are met within budget; this will include permanent staff and temporary staff requirements.</li></ul>CEO support<ul><li>Assist the CEO and senior team with travel arrangements including acquiring visas etc </li><li>Provide ad hoc support for the CEO</li></ul>Project Work<ul><li>Complete project work and ad hoc tasks, as required</li></ul> Knowledge, skills and experience<ul><li>Working in a fast-paced environment</li><li>Extensive admin experience, ideally in travel, hospitality, or events</li><li>Excellent organisational skills</li><li>Strong verbal and written communication skills</li><li>Ability to use spreadsheets</li><li>Able to multi-task</li><li>Pragmatic – able to resolve problems or identify who can assist</li><li>Excellent teamwork and interpersonal skills</li><li>Travel booking experience (flights and hotels) is desirable</li></ul> ApplicationThis is a fixed-term, full-time contract role that will run for 12 months with the ideal candidate joining the team mid-May. The role will be based in our offices in Surrey Street, London 3-4 days per week.Please apply by sending a CV and cover email by clicking the 'Apply' button.Unfortunately, we won’t be able to respond to all applications. Our diversity &amp; inclusion statement Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.Please state in your application that you found this role through Creative Access.

Frieze

Fair operations coordinator

Closing date for applications: Monday 29th AprilSalary: £4200 - £6600 over 3 months (£150 per day, variable days – all SCRUM staff paid same day rate) plus £112.50 monthly Accountability Bonus.* Dreaming of a career where you can blend your passion for the arts with community engagement? Look no further!SCRUM Theatre is seeking a highly organised and proactive Venue Manager to oversee the maintenance, operations, and safety of our new premises in Hammersmith and build relationships with communities who are underrepresented in the arts.The Venue Manager will play a pivotal role in fostering connections with local community groups in Hammersmith, as well as artists across London. They will also ensure the smooth functioning of all facilities and operations in the building, oversee all security and safety protocols, and manage relationships with stakeholders associated with the building.You’ll also be a key member of SCRUM’s democratic collective of theatremakers, as we build an exciting new theatre company and charity focused on making better theatre in better ways for the future.Individuals who may not yet have experience in the theatre industry are welcome to apply.This position is initially contracted for 3 months, with the aim of transitioning into a long-term role within the charity. We have secured a ‘meanwhile’ lease on a premises comprising 4 large rehearsal rooms, two performance spaces, and a shared co-working space. The Venue Manager will work 3-5 days a week for the first month to help turn an empty space into a vibrant arts hub. Following that, you will work 2-3 days per week to oversee running and maintenance of the building after we open to the public, as well as acting as point person for our booking system, managed in collaboration with Theatre Deli.  *All SCRUM staff are paid the same day rate of £150p/d. Certain roles involve taking responsibility for the charity's KPIs, therefore to reflect the higher level of labour involved, those roles receive a fixed ‘Accountability Bonus’ at the end of each month. These bonuses are taken from a pool allocated by the Board, agreed together by the collective, and reviewed by the collective on a quarterly basis. Who are we?SCRUM Theatre is a year-old CIO committed to pioneering better standards for making theatre at a time of crisis in the industry, as well as providing free-to-access arts training for under-served communities. We’re a group of 9 interdisciplinary artists, trained at leading theatre schools all over the world, including the Yale School of Drama, Ecole Jacques Lecoq, and Bristol Old Vic Theatre School, with experience in theatre, film and television. We’re championed by an expert team of the country’s leading theatre-makers, including Adrian Lester, Nicholas Hytner, Lyndsey Turner, Declan Donnellan, and Nick Ormerod. Projects in 2024-25 include:<ul><li>Transforming an empty building in London into a pop-up theatre training hub for developing artists, with a 50-session programme across the year</li><li>Touring "Twelfth Night" to community venues in postcodes identified by DCMS and ACE as under-funded for the arts</li><li>Delivering our workshops for young artists in each of the communities we visit</li><li>Delivering live and digital resources to schools in these target postcodes</li></ul> ResponsibilitiesIn the 3-month period of the contract, you will:<ul><li>Develop and manage relationships with artists and groups from the local community and the Greater London area, with a particular focus on demographics who are under-represented in the theatre. </li><li>Oversee the day-to-day operations and maintenance of the building, including plumbing, electrical, and security systems.</li><li>Develop and implement maintenance schedules to ensure the cleanliness, safety, and functionality of the building and its facilities.</li><li>Coordinate with external hirers and contractors for repairs, renovations, and maintenance projects.</li><li>Liaise with landlords to address building-related issues and ensure compliance with lease agreements.</li><li>Conduct regular inspections to identify and address any maintenance or safety concerns.</li><li>Manage building security protocols, including access control systems, surveillance cameras, and alarm systems.</li><li>Maintain accurate records of maintenance activities, inspections, and repairs.</li><li>Develop and manage the building's operating budget, including forecasting expenses and identifying cost-saving opportunities.</li><li>Collaborate with others in SCRUM to ensure that the building meets the needs of staff, tenants, and visitors.</li><li>Respond to emergencies and address any issues that may arise outside of regular business hours.</li><li>Stay informed about relevant regulations and compliance standards related to building operations and safety.</li><li>Arranging front desk staffing and appropriate training for your team. </li></ul>Following the end of the 3-month contract, the Company Artists and Board of Trustees will review the success of the Venue Manager’s projects, and the Venue Manager will give feedback to the Company and Board about their experience in the role, constructive criticisms of the organisation, and plans for how to shape the role in future. Should the Venue Manager, Board, and Company Artists all agree, an extended contract will be offered and the position will transition into a long-term role. Knowledge, skills and experienceWe are looking for individuals who have either of the following qualifications:<ul><li>Proven experience in facilities management or a related field, with a strong understanding of building systems and maintenance best practices.</li><li>Bachelor's degree in Facilities Management, Business Administration, or related field.</li></ul>In addition, our Venue Manager should ideally have:<ul><li>Experience in managing accessible spaces, or a willingness to learn and adapt to support individuals with accessibility needs.</li><li>Experience working with community groups or arts outreach programmes, or a genuine interest in engaging with under-served and under-represented communities.</li><li>An appreciation for the mission and charitable objectives of SCRUM.</li><li>A keenness for collaboration and a desire to work within a collective.</li><li>Good organisational and time management skills, with an eagerness to develop these further and the ability to manage multiple tasks simultaneously.</li><li>Good communication and interpersonal skills, with a readiness to engage effectively with various stakeholders, including staff, tenants, vendors, etc.</li><li>An awareness of relevant building regulations and a willingness to learn about compliance standards, including health and safety regulations.</li><li>An up-to-date DBS Certificate.</li></ul>Desirable<ul><li>Familiarity with the UK theatre industry</li><li>Familiarity with Google Workspace</li><li>Resident in the Borough of Hammersmith and Fulham</li><li>An ability to communicate specialist information in an accessible way to individuals with less expertise</li></ul> How to applyWe are interested in applicants from a wide variety of life experiences and skills to join our team. We especially encourage applications from candidates who identify as Global Majority, disabled, and/or LGBTQIA+.To apply, please provide a CV along with a page-length cover letter which details your fit for SCRUM’s values. We also welcome video or audio applications of no more than 5 minutes in length, or any alternative formats that would be more accessible to you.Please send your application to Lucie Dawkins and Dominic Applewhite by email via clicking the 'Apply' button with “Venue Manager” in the subject line.If you have any questions at all, please don’t hesitate to contact us.Please state in your application that you found this role through Creative Access.

SCRUM Theatre

Venue manager

Application deadline: 9am, Monday 22nd April 2024Reports to: Production Manager Contract type: Full time, permanentLocation: Holborn, London, UKWorkplace Type: Hybrid, 3 days in officeStart date: Late May / Early June 2024Salary: £29,000 - £32,000 per annum, dependent on experience.  Novel is looking for a Production Coordinator with experience in the audio industry to join a growing team. You will work closely with the Production Managers, supporting across our productions, as well as supporting the broader operations team with general administrative duties.In little more than three years, Novel has become one of Europe’s biggest independent audio production companies.We’ve produced chart topping podcasts for the likes of the BBC, iHeartRadio, Wondery, Audible, Formula One, Google and The Premier League.  Our heartland is world-class longform narrative audio but we make shows of all genres and are committed to pushing the boundaries of audio entertainment and storytelling. Among many recent successes, highlights include The Superhero Complex, about real-life wannabe superheroes, and Stolen Hearts, an unlikely love match between a bank robber and a cop, which topped charts worldwide, Filthy Ritual, a number-one hit on Spotify and Apple Podcasts, which told the unlikely-but-true story of a Hampstead shaman-turned-scammer and our most recent hit The Girlfriends, which told an empowering story of sisterhood and topped charts, it has been optioned for adaptation into a TV series. In this role you will support the Production Manager and Producers from the start of a production to delivery, ensuring the deliverables of each production are completed in good time, submitted to the client, saved and backed up. The Production Coordinator will also assist with a variety of tasks to ensure the smooth running of productions including travel booking, equipment management and dutiful filing and organisation of project documents.The role will also support the Office Manager in maintaining smooth and efficient daily operations within the office environment. Your responsibilities will encompass a variety of administrative tasks, supporting different departments and ensuring a well-organised workspace. This position requires a proactive and detail-oriented individual with strong organisational and communication skills. In order to provide support across departments this role requires office attendance at least 3 days a week, with some occasional flexibility to ensure tasks can be met.  Responsibilities File organisation and schedules <ul><li>Support the Production Manager in keeping production schedules up to date flagging any changes</li><li>Coordinate meeting room bookings, both on and off site</li><li>Keep project organised by creating, maintaining and back up of project folders, archiving and maintenance</li><li>Be responsible for the delivery of audio project files to clients at the end of project</li></ul>Admin<ul><li>Diary management - arranging regular team meetings to keep on top of production updates</li><li>Assist with arranging travel plans, accommodations, and itineraries as needed</li><li>Assist in organising events, meetings or company functions</li><li>Maintain and manage production subscriptions and logins, ensuring access is up to date for a busy production team</li><li>Managing access to  key production tools/software e.g. Descript and working with the office manager and IT as required</li><li>Booking recording studios and facilities</li><li>Supporting in management of production crew </li><li>Ensuring all production paperwork is complete and filed promptly on project end</li><li>Maintain recording equipment and keep an updated log of staff who loan kit ensuring it is all filed correctly.</li><li>Greet and assist visitors, clients, and employees</li><li>Help to maintain and promote a clean and organised office and shared communal areas</li><li>Work with the Office Manager to support in monitoring and replenish office supplies as required including catering for meetings</li><li>Assist with setting up equipment for meetings</li></ul>Budgets/finance <ul><li>Receive and file invoices, working with accounts to manage supplier/freelancer payments</li><li>Distribute purchase orders</li><li>Managing and tracking costs/expenses on assigned projects</li></ul> Knowledge, skills and experienceYou have exceptional organisational skills, great creative problem-solving abilities and a passion for the intricacies of production. You thrive in a fast-paced environment, effortlessly juggling multiple tasks while maintaining attention to detail. You’ll collaborate effectively with diverse teams, fostering a supportive atmosphere where creativity flourishes and can be a calm presence in a busy environment. You have a proactive mindset, can adapt to work on a range of different projects and thrive in a fast paced production department where no two days are the same. Most importantly you will have experience in the audio or production landscape and have a passion for audio/podcasts. <ul><li>1-2 years experience in the audio/TV/Film industry, ideally in a production operations role</li><li>Excellent numeracy skills</li><li>Understanding of audio/recording kit and equipment</li><li>Experienced and highly competent in Excel/Google Sheets </li><li>Experience with scheduling - both productions and across internal teams </li><li>Strong written and verbal communication skills</li><li>Confident at communication with stakeholders at all levels </li><li>Highly organised, great time management and able to juggle multiple priorities</li><li>Have meticulous attention for detail </li><li>Be able to maintain multiple schedules at a time </li><li>Forward thinker, able to plan ahead and spot upcoming challenges</li><li>Experience in using Asana and Quickbooks would be a bonus</li></ul> To applyIf you're passionate about podcasts and supporting teams in an operations role we’d love to hear from you. Please email us with the subject line ‘Production Coordinator’ at the email address found via the Apply button and include the following:<ul><li>Your CV</li><li>A two paragraph cover note explaining why this is the role for you</li></ul> Interview ProcessApplication deadline as above. You will hear from us in no more than 4 weeks regarding the outcome of your application. Stages:Stage 1 - Screening call Stage 2 - Interview with Production Manager and member of the Operations team Stage 3 - Offer  Benefits<ul><li>23 days of holiday, plus Bank Holidays (pro rated)</li><li>+ 3 days’ company closure between Christmas and New Year</li><li>A day off for your birthday </li><li>Reset/Mental Health days </li><li>Volunteering days</li><li>Work From Anywhere allowance (for eligible roles)</li><li>Enhanced equal parental leave and pay (16 weeks)</li><li>Enhanced neonatal leave and pay</li><li>Private health insurance</li><li>Wellbeing/Mental Health Support</li><li>Life insurance and Income Protection Cover</li><li>Season ticket loan</li><li>Cycle to work scheme</li><li>Hybrid working / flexible hours</li><li>Employee Assistance Programme</li></ul> We are an equal opportunity employer and believe that diverse voices are essential to creating compelling podcasts. We are committed to creating a diverse workforce, and every day, we choose to be inclusive with our actions and words. We encourage applications from individuals from all backgrounds, particularly those underrepresented in the industry, such as women, people of colour, LGBTQ+ individuals, other minorities, and people with disabilities. We look forward to hearing from you.  Please include in your application that you found this role through Creative Access.We work from our central London office. We do however operate a hybrid working policy, as well as a flexible working policy around time and location, in the hope of being as accommodating to individual circumstances as possible.

Novel

Production coordinator (podcasts)

Closing date for applications: 19th April 2024Location: Central London This is an opportunity to learn about and experience the workings of a major agency representing actors, writers, producers, directors, social talent and more.Independent Talent Group, the UK’s leading talent agency, are looking for a bright, energetic and capable individual to join our team as a casting runner.No previous experience required but applicants must have a passion for the entertainment industry, be organised, proactive and a strong communicator. They should be IT literate with a confident phone manner, motivated and keen to get stuck in! Our runners often progress to become assistants. Responsibilities<ul><li>Answering phones and taking messages</li><li>Updating client information on the company website</li><li>Monitoring and maintaining stationery</li><li>Keeping kitchens stocked</li><li>Supporting the Office Manager with ad hoc tasks relating to the day to day running of the office</li><li>Covering assistants’ desks on an ad hoc basis</li><li>Assisting ITG's social media team</li><li>Reading scripts and writing breakdowns to share with the team</li><li>Editing showreels / clients' work using iMovie</li><li>Liaising with the Accounts department to assist with filing and admin support</li><li>Dealing with fan mail and incoming post and gifts for clients</li><li>Taking minutes where needed</li><li>Collating industry information for the casting department</li><li>Organising couriers</li><li>Updating system databases</li><li>Arranging meetings</li><li>Maintaining and providing industry resources for agents and assistants when prompted</li></ul> To apply, please email your CV by clicking the 'Apply' button.Please note: Due to the high volume of applications we receive for all our vacancies, regretfully we cannot always reply personally to everyone who applies, or provide feedback on individual applications.If your application to a recent job vacancy has been successful, then you will usually hear from us within 2 to 3 weeks of the closing date.We are an inclusive employer and welcome applications from individuals of all backgrounds, abilities and genders.Please state in your application that you found this role through Creative Access.

Independent Talent Group Ltd.

Casting assistant runner

Closing date: 5th May 2024 at 11.59pmSalary: National Living WageContract: Part-time working 3 days per weekDuration: 8 monthsLocation: Office-based in OxfordStart date: June 4th 2024 Learn the ins and outs of how an independent children's book publisher operates in this 8-month internship.<a href="https://www.davidficklingbooks.com/" target="_blank">David Fickling Books</a> (DFB) has been an independent children’s book publisher for over 10 years now, but for nearly 12 years before that was run as an imprint – first as part of Scholastic, then of Random House. Since 2013, DFB has operated as an independent business, alongside its sister company, The Phoenix Comic.This marketing &amp; office support internship will provide the right individual with an entry point into the publishing industry and the communications career path. Supporting the small team based in Oxford over the course of eight months, you will gain insight into the publishing process and career-long skills. What you will be doing<ul><li>Supporting with press enquiries, PR mailings, industry competitions, and coordinating the sending of promotional material</li><li>Working with Marketing colleague(s) to ensure smooth running of POS (Point of Sale Material) requests and customers’ publicity requests</li><li>Maintaining PR roundups with national and regional review coverage and PR and media activity</li><li>Putting forward DFB titles for regional and national book awards and submitting titles for relevant industry promotions</li><li>Managing PR requests including the distribution of manuscripts when requested</li><li>Liaising with authors and organisers on events, both in-person and virtual</li><li>Support across DFB social media sites and website content</li><li>General office administration and assistance</li><li>A fantastic opportunity to get involved in the breadth of the publishing cycle</li></ul> What we are looking for<ul><li>A friendly and enthusiastic individual looking to break into the publishing industry</li><li>A genuine curiosity about the marketing career path within book publishing</li><li>Strong communication skills, both written and in person</li><li>Highly organised, with the ability to set priorities</li><li>Willing to adapt to different tasks and get stuck in where needed</li><li>A keen interest in learning more about publishing</li><li>No prior experience in publishing is needed</li></ul> To apply<ul><li>Log in to your Creative Access account or register today to apply for this opportunity</li><li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li><li>Once submitted, you can no longer amend your application, so proof-read carefully</li><li>Do not contact the company directly</li><li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a>  </li></ul>This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, those undergoing gender reassignment / transitioning and individuals from lower socioeconomic backgrounds.The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

20 Operations / Facilities / Admin Opportunities