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Closing date: 12pm, 29th April 2024Salary: £30,000 - £35,000 depending on experience, plus a company-wide performance-related bonus. Work on exciting creative briefs from pre to post-production in this senior-level role. Locate Productions is a full-service stills and moving image production company. We provide film, stills, social, digital and experiential content for a wide range of brands, agencies and production companies across the globe and consider ourselves experts in all aspects of location servicing. Our focus lies in producing work that’s authentic and aligned to our ethos of placing people and the planet alongside profit.The Production Manager role is multi-skilled, multi-faceted and will require an expert in organisation and communication. As someone with good experience in production, as well as a working knowledge of location management processes, you’ll be involved day-to-day with incoming briefs from new and existing clients, while supporting the team in winning new projects and servicing them through all stages of the production process.You’ll play a crucial role in executing processes to align with our company principles, ensuring we continuously measure, review and improve as a company.The role will also support our marketing and communications department; contributing to key industry and sustainability events, as well as our social media output. Responsibilities<ul><li>Fielding incoming briefs from clients via phone and email; often acting as first point of contact within the company.</li><li>Creating pitching decks, estimates, call sheets, schedules, contracts and invoices.</li><li>Checking availability &amp; briefing of crew &amp; suppliers, organising hotels, coordinating travel and production equipment.</li><li>Researching and checking availability of locations; organising scout/recce schedules and paperwork as needed.</li><li>Liaising with casting directors, briefing talent &amp; extra agencies, assisting with the necessary release forms, contracts, child licenses, and talent correspondence and management. Management of talent licensing renewals.</li><li>Assisting producers &amp; project managers with projects and carrying out AdGreen carbon calculations.</li><li>Tracking of crew training, client activity, pending/live jobs and diversity metrics.</li><li>Managing the flow of obtaining portfolio work and final assets through to communicating these digitally/socially.</li><li>Assisting communications manager with the organisation of industry events and sustainability initiatives.</li><li>Wider contribution to ongoing sustainability research and social media post creation and scheduling.</li></ul> Knowledge, skills and experience<ul><li>Demonstrable understanding and experience of commercial photography &amp; moving image production; from pre-production through to production.</li><li>Exposure to and experience of quoting and/or budget management.</li><li>Highly organised with excellent written/verbal communication skills. Ability to liaise professionally and confidently to clients, crew, photographers, directors, suppliers and staff.</li><li>A sharp eye for detail and quality control.</li><li>The ability to work across numerous projects simultaneously.</li><li>Creative problem solver with flexible approach and ability to work in a fast-paced, high-pressure environment.</li><li>A desire to be an important part of a close-knit, hard-working team while able to work proactively and independently.</li><li>Passion and keen interest in sustainability and sustainable production practices.</li><li>A desire to help us on our journey to developing a business that places social and environmental values alongside profitability.</li><li>Proficiency and confidence working across a standard suite of office software; e.g. spreadsheets, keynote/PowerPoint.</li><li>Experience using invoicing software such as Xero preferred, but training can be provided.</li></ul> Benefits and working arrangements25 days of paid annual leave in addition to bank holidays. Plus an extra day off on your birthday and the period between Christmas &amp; New Year on a discretionary basis.This is a full time role, likely to be split across our offices in Brighton and London as needed. Some flexibility with working arrangements and remote working can be discussed during the application process. All expressions of interest should be received by midday on Monday 29 April.Please send CV and covering letter by clicking the 'Apply' button.We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

Locate Productions Ltd

Production manager

Application deadline: 10am, Monday 6th May 2024Salary: £33,000 per annumTerms: Permanent, full time    Work alongside seasoned professionals, supporting creative teams and managing budgets to deliver exceptional productions at Donmar Warehouse.We are seeking an Assistant Producer who will work closely with the Senior Producer and Company Manager to ensure that all productions are delivered to the best possible standards. The role includes supporting freelance artists and companies to create their best work and working closely with other Donmar departments. The successful candidate will have experience of producing theatre productions in the subsidised or commercial theatre sector, with ambitious creative and production teams. They will be a highly skilled administrator with an understanding of and ability to manage production budgets, financial processes and contracts, and will have exceptional attention to detail, time management and prioritisation skills. They will also possess excellent communication and negotiation skills, and enjoy working with a wide variety of people to achieve shared goals. This role will suit a candidate looking to consolidate their professional experience gained in a producing theatre or a commercial production company, with ambitions to become a theatre producer or general manager in the future. Knowledge, skills and experienceEssential<ul><li>Experience of working as part of a producing team in a professional producing theatre or commercial production company</li><li>Experience and understanding of production budgets, departmental budgets, managing expenditure and/or financial reporting</li><li>Experience of negotiation and drafting creative team, actor and stage managements contracts</li><li>Excellent administrative and organisational skills</li><li>Strong IT skills and computer literacy</li><li>Excellent verbal and written communication skills and interpersonal skills</li><li>Proactive, positive attitude towards working with others and under own initiative</li><li>High level of attention to detail and precision</li><li>Ability to prioritise and balance competing demands under pressure</li><li>Clear understanding of the production process and the various roles within theatre-making</li></ul>Desirable<ul><li>Experience of working with senior creative teams and artists</li><li>Experience of working with six figure production budgets</li><li>Experience of managing press nights</li><li>Experience of administering payrolls</li><li>Ability to work at pace in a fast-changing environment</li><li>Knowledge of Equity/BECTU/MU/WGGB/UKT agreements</li><li>Good working knowledge of current theatre landscape, including personnel</li></ul> Timeline<ul><li>Interview round one: Monday 13 May</li><li>Interview round two: Week beginning Monday 20 May</li></ul> Please note that we do not accept CVs or cover letters; submissions received without correct forms, or outside of our online portal Breathe will be declined.If you have any questions, or require an alternative format to apply, please email <a href="mailto:jobs@donmarwarehouse.com" target="_blank">jobs@donmarwarehouse.com</a>.The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

Donmar Warehouse

Assistant producer

Application deadline: 9am, Monday 22nd April 2024Reports to: Production Manager Contract type: Full time, permanentLocation: Holborn, London, UKWorkplace Type: Hybrid, 3 days in officeStart date: Late May / Early June 2024Salary: £29,000 - £32,000 per annum, dependent on experience.  Novel is looking for a Production Coordinator with experience in the audio industry to join a growing team. You will work closely with the Production Managers, supporting across our productions, as well as supporting the broader operations team with general administrative duties.In little more than three years, Novel has become one of Europe’s biggest independent audio production companies.We’ve produced chart topping podcasts for the likes of the BBC, iHeartRadio, Wondery, Audible, Formula One, Google and The Premier League.  Our heartland is world-class longform narrative audio but we make shows of all genres and are committed to pushing the boundaries of audio entertainment and storytelling. Among many recent successes, highlights include The Superhero Complex, about real-life wannabe superheroes, and Stolen Hearts, an unlikely love match between a bank robber and a cop, which topped charts worldwide, Filthy Ritual, a number-one hit on Spotify and Apple Podcasts, which told the unlikely-but-true story of a Hampstead shaman-turned-scammer and our most recent hit The Girlfriends, which told an empowering story of sisterhood and topped charts, it has been optioned for adaptation into a TV series. In this role you will support the Production Manager and Producers from the start of a production to delivery, ensuring the deliverables of each production are completed in good time, submitted to the client, saved and backed up. The Production Coordinator will also assist with a variety of tasks to ensure the smooth running of productions including travel booking, equipment management and dutiful filing and organisation of project documents.The role will also support the Office Manager in maintaining smooth and efficient daily operations within the office environment. Your responsibilities will encompass a variety of administrative tasks, supporting different departments and ensuring a well-organised workspace. This position requires a proactive and detail-oriented individual with strong organisational and communication skills. In order to provide support across departments this role requires office attendance at least 3 days a week, with some occasional flexibility to ensure tasks can be met.  Responsibilities File organisation and schedules <ul><li>Support the Production Manager in keeping production schedules up to date flagging any changes</li><li>Coordinate meeting room bookings, both on and off site</li><li>Keep project organised by creating, maintaining and back up of project folders, archiving and maintenance</li><li>Be responsible for the delivery of audio project files to clients at the end of project</li></ul>Admin<ul><li>Diary management - arranging regular team meetings to keep on top of production updates</li><li>Assist with arranging travel plans, accommodations, and itineraries as needed</li><li>Assist in organising events, meetings or company functions</li><li>Maintain and manage production subscriptions and logins, ensuring access is up to date for a busy production team</li><li>Managing access to  key production tools/software e.g. Descript and working with the office manager and IT as required</li><li>Booking recording studios and facilities</li><li>Supporting in management of production crew </li><li>Ensuring all production paperwork is complete and filed promptly on project end</li><li>Maintain recording equipment and keep an updated log of staff who loan kit ensuring it is all filed correctly.</li><li>Greet and assist visitors, clients, and employees</li><li>Help to maintain and promote a clean and organised office and shared communal areas</li><li>Work with the Office Manager to support in monitoring and replenish office supplies as required including catering for meetings</li><li>Assist with setting up equipment for meetings</li></ul>Budgets/finance <ul><li>Receive and file invoices, working with accounts to manage supplier/freelancer payments</li><li>Distribute purchase orders</li><li>Managing and tracking costs/expenses on assigned projects</li></ul> Knowledge, skills and experienceYou have exceptional organisational skills, great creative problem-solving abilities and a passion for the intricacies of production. You thrive in a fast-paced environment, effortlessly juggling multiple tasks while maintaining attention to detail. You’ll collaborate effectively with diverse teams, fostering a supportive atmosphere where creativity flourishes and can be a calm presence in a busy environment. You have a proactive mindset, can adapt to work on a range of different projects and thrive in a fast paced production department where no two days are the same. Most importantly you will have experience in the audio or production landscape and have a passion for audio/podcasts. <ul><li>1-2 years experience in the audio/TV/Film industry, ideally in a production operations role</li><li>Excellent numeracy skills</li><li>Understanding of audio/recording kit and equipment</li><li>Experienced and highly competent in Excel/Google Sheets </li><li>Experience with scheduling - both productions and across internal teams </li><li>Strong written and verbal communication skills</li><li>Confident at communication with stakeholders at all levels </li><li>Highly organised, great time management and able to juggle multiple priorities</li><li>Have meticulous attention for detail </li><li>Be able to maintain multiple schedules at a time </li><li>Forward thinker, able to plan ahead and spot upcoming challenges</li><li>Experience in using Asana and Quickbooks would be a bonus</li></ul> To applyIf you're passionate about podcasts and supporting teams in an operations role we’d love to hear from you. Please email us with the subject line ‘Production Coordinator’ at the email address found via the Apply button and include the following:<ul><li>Your CV</li><li>A two paragraph cover note explaining why this is the role for you</li></ul> Interview ProcessApplication deadline as above. You will hear from us in no more than 4 weeks regarding the outcome of your application. Stages:Stage 1 - Screening call Stage 2 - Interview with Production Manager and member of the Operations team Stage 3 - Offer  Benefits<ul><li>23 days of holiday, plus Bank Holidays (pro rated)</li><li>+ 3 days’ company closure between Christmas and New Year</li><li>A day off for your birthday </li><li>Reset/Mental Health days </li><li>Volunteering days</li><li>Work From Anywhere allowance (for eligible roles)</li><li>Enhanced equal parental leave and pay (16 weeks)</li><li>Enhanced neonatal leave and pay</li><li>Private health insurance</li><li>Wellbeing/Mental Health Support</li><li>Life insurance and Income Protection Cover</li><li>Season ticket loan</li><li>Cycle to work scheme</li><li>Hybrid working / flexible hours</li><li>Employee Assistance Programme</li></ul> We are an equal opportunity employer and believe that diverse voices are essential to creating compelling podcasts. We are committed to creating a diverse workforce, and every day, we choose to be inclusive with our actions and words. We encourage applications from individuals from all backgrounds, particularly those underrepresented in the industry, such as women, people of colour, LGBTQ+ individuals, other minorities, and people with disabilities. We look forward to hearing from you.  Please include in your application that you found this role through Creative Access.We work from our central London office. We do however operate a hybrid working policy, as well as a flexible working policy around time and location, in the hope of being as accommodating to individual circumstances as possible.

Novel

Production coordinator (podcasts)

Application deadline: 12pm, Monday 29 April 2024Salary: £30,000 – £35,000 depending on experienceLocation: Nottingham with some national travel required Interviews: Planned 29 May 2024 Film and Video Umbrella is seeking a Production and Office Manager to co-ordinate and oversee the delivery of the organisation’s multifaceted production activity, working alongside the Director and the FVU team while managing key freelance personnel. The role will ensure that FVU’s commissions are realised to the highest artistic standard, to deadline and within budget, providing creative production and post-production support and expertise, while ensuring that all legal as well as organisational procedures and protocols are followed. The successful candidate will lead on the smooth running of FVU’s offices, in particular the Nottingham office, as well as providing other administrative duties.We are trialling a four day week until the end of September 2024, so the hours when you start will be 28 hours per week. Should the four day week not be made permanent at the end of the trial, then your hours will become 35 hours per week. This will not affect your pay - you will be paid your full time salary, regardless of if the four day week trial is made permanent or not. Our working week is Monday - Friday, 10am – 6pm, but with flexible start and finish times.FVU’s head office will be relocating to Nottingham in May 2024 where the Production and Office Manager will be based, with some national travel required to our new London and Newcastle offices, as well as for production work, and attendance at exhibitions. ResponsibilitiesProduction Manager <ul><li>Work with the Director to scope out timelines, budgets and work plans to best facilitate FVU’s ongoing production activities, assuming direct project management responsibility for certain productions (as appropriate and/or where needed) while also (and in dialogue with and with the approval of the Director) appointing and assisting freelance producer/project manager personnel to deliver other individual components of FVU’s programme, overseeing and communicating progress (and any methodological or budgetary changes) to the Director, Managing Director and Bookkeeper</li><li>Work in tandem with FVU’s Technical Manager, and/or gallery staff at the respective partner venues, to ensure delivery of final files for gallery or other presentation. Work closely with FVU’s Communications &amp; Content Manager to ensure a steady feed of promotional material to help publicise and contextualise the project, including working with the artist and any relevant production management personnel to secure early release press images, video clips etc. </li><li>In addition to this, assisting the Communications &amp; Content Manager in getting any information that they may require from the artists</li><li>Assist the Communications &amp; Content Manager with producing and editing promotional material for FVU’s productions and exhibitions, from editing trailers and interviews with artists to creating clips</li><li>Engage crew and book facilities and equipment where required, ensuring that all relevant parties are appropriately contracted by FVU where necessary. (Artists’ contracts, venue contracts and other partner contracts will be overseen by the Managing Director)</li><li>Working with the relevant project management personnel, ensure all cast and crew receive detailed, accurate and thorough call-sheets in advance of shoots and that all shoots are risk assessed in advance</li><li>Develop and administrate a festival application strategy for each commissioned work</li><li>Follow good practice when filing documentation, keeping production process notes, and generally making sure project administration is well organised and completed, according to FVU protocols, and appropriate to project needs</li><li>Ensure that throughout production all media generated is stored and backed-up according to FVU protocols.</li></ul>Office manager<ul><li>Maintain the smooth operations of FVU’s offices, including the setting up of and managing of key supplier relationships and ensuring that regular office supplies (stationery, cleaning products, IT equipment, basic kitchen supplies etc.) are maintained at agreed levels</li><li>Working with the Technical Manager, develop and maintain FVU’s archives and filing systems, both physical and digital, including but not limited to print archives, press archives, and still and moving image archives</li><li>Ensure that these are rationalised and kept neatly and are always backed-up appropriately, ensuring that the team are clear on where and how to file items maintaining archive and filing protocols, and assisting them with filing, where called upon</li><li>Provide basic IT support, trouble-shooting technical issues for the team working with FVU’s freelance IT support team where necessary</li><li>Assist with developing and writing funding applications, and with evaluating and reporting for funders including on-going gathering of quantitative and qualitative information for funder reports, as and where directed to do so</li><li>Manage calls for applications for both projects and recruitment. Help to maintain FVU’s contacts databases</li><li>Be the first point of contact for visitors, for telephone calls, and email enquiries, responding to communications in person and in writing, as directed and manage incoming and outgoing mail and deliveries</li><li>Organise venue, travel, couriers, equipment and other external bookings as requested</li><li>Process and distribute publication orders and maintain up-to-date and accurate publication stock records</li><li>Facilitate loans/distribution of commissioned works where appropriate</li><li>Take care of Environmental monitoring and reporting, ensuring FVU delivers on its Environmental Action Plan</li><li>Assist all members of the FVU team as and where called upon to do so.</li></ul>General<ul><li>Show leadership, compliance and input into workflow management systems and contribute to the ongoing objective to improve and develop FVU’s processes</li><li>Help maintain a productive and appropriate working environment</li><li>Represent and promote FVU at external events</li><li>Proactively engage with and support FVU’s internal performance management culture</li><li>Other such duties commensurate with the level of this role, that may be required to ensure the smooth running of productions and the office generally.</li></ul> Knowledge, skills, experience<ul><li>Experienced in film production from pre- to post- production, with a strong understanding of a variety of production methodologies, and a demonstrable capacity to deliver films on time and in budget</li><li>Experience of budget management</li><li>Experience of drafting and issuing contracts</li><li>A strong leader – capable of managing people with both care and authority</li><li>Highly organised and methodical approach to work</li><li>Able to produce clear, accurate and effective written communications</li><li>Able to predict potential needs, adjustments, and risks, and to manage plans and systems accordingly in order to accommodate such occurrences</li><li>Excellent IT skills and experience using Mac based operating systems</li><li>Good level of numeracy</li><li>Able to plan for and meet regular, immovable deadlines and prioritise a heavy workload effectively</li><li>Able to liaise confidently and productively with external partners</li><li>A good working knowledge of Microsoft Office suite, including Excel</li><li>A good working knowledge of editing software such as Premiere</li><li>Innovative and creative thinker </li><li>Proactive and self-motivated</li><li>Extremely accurate and attentive to detail</li><li>Reliable and conscientious</li><li>Flexible and proactive approach to change</li></ul> Desirable<ul><li>Experience of submitting films to film festivals</li><li>Experience of writing risk assessments</li><li>Experience of working with visual artists, developing artworks / exhibitions</li><li>Experience of running calls for entries</li><li>Experience and success at maintaining/managing/developing archives</li><li>Experience of providing administrative support in a busy professional working environment</li><li>Experience of working in an artistic organisation</li><li>A good working knowledge of image editing software, such as Photoshop</li><li>A good working knowledge of design software, such as InDesign</li><li>User-level knowledge of database software, such as Filemaker</li></ul> You can download a recruitment pack with more details about the role via the Apply button at the top right.We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

Film and Video Umbrella

Production and office manager

Closing date for applications: 12pm, Monday 22nd April 2024Term: Permanent, Full TimeSalary range: £55,300 - £62,390 (inclusive of Inner London Weighting) per annum depending on experience/performance Are you able to spark creative possibilities and transformations for young people, communities, audiences, and emerging artists? Then we want to hear from you.The Barbican aims to be London’s creative catalyst for curiosity, arts and enterprise. We aim to spark creative possibilities and transformation for artists, audiences, and communities. We strive to be inclusive and sustainable, championing equity and opportunity, connected to our communities, daring in our approach to arts and education.The Creative Collaboration department is at the heart of the Barbican’s engagement with its communities, breaking down traditional arts boundaries and contributing to a diverse artistic programme. Creative Collaboration aims to be a catalyst for the Barbican’s artistic vision, working across the centre with a multi-artform approach using all venues and spaces. The department champions interdisciplinary work that connects new audiences to the Barbican, engaging with creatives, participants and users that reflect the rich diversity of London.An exciting opportunity has arisen for a Senior Producer Learning and Participation to join the Creative Collaboration team at the Barbican Centre. This new role of Senior Producer Learning and Participation will be instrumental in the development and coordination of programmes which engage with young people and communities underrepresented in arts and culture as participants, audience, makers, workforce, and artists.With a primary focus on the City of London and surrounding boroughs of Camden, Islington, Tower Hamlets, and Hackney the Senior Producer will manage the delivery of the learning and community teams and collaborate with artform departments to deliver participatory focused events and programmes. Knowledge, skills, experience<ul><li>Significant experience of community arts, youth participatory or arts education work.</li><li>Strong track record of delivering large-scale public arts participatory or educational events across art forms.</li><li>Significant experience of managing complex budgets.</li><li>Experience of preparing, presenting, and implementing complex business plans and strategies.</li><li>Significant experience of team leadership, managing and inspiring teams in the delivery of high impact, high quality programs and events.</li><li>Significant experience of presenting to senior staff and conferences at both a national and international level.</li><li>Excellent interpersonal skills with a strong ability to broker effective and mutually beneficial relationships with the ability to consult with, negotiate and persuade internal and external stakeholders.</li><li>Excellent written communication skills and a high degree of computer proficiency (including Word, Excel &amp; Access).</li><li>A skilled influencer, negotiator and problem solver who can anticipate and mitigate issues, ensuring the successful implementation and completion of participation and learning projects.</li><li>An innovative, collaborative producer with the skill to deliver to Creative Collaboration strategic vision alongside and the wider Barbican Arts Programme.</li></ul> To view the full Job Description and Person Specification, please see the ‘Job Information Pack’ found via the apply button.As a team and an organisation, we are committed to Equity, Diversity, and Inclusion (EDI), and would welcome applications from all sections of the community, particularly those currently underrepresented in the arts. We are also a member of Disability Confident scheme, and you will have an opportunity to indicate if you would like to be considered through this scheme in the application process.For a confidential discussion, please contact <a href="mailto:sarah.mangan@barbican.org.uk" target="_blank">sarah.mangan@barbican.org.uk</a> You might want to find out more about the kind of work we do, or just ask a quick practical question about the application process.If you have any questions around the recruitment process, please contact us at <a href="mailto:careers@barbican.org.uk" target="_blank">careers@barbican.org.uk</a>Please include in your application that you found this role through Creative Access.

5 Production / Post-Production & Technical Permanent position Opportunities