Marketing and communications assistant

Closing date: 20th January 2025

Salary: £27,500 plus benefits

Are you a creative and organised individual with a passion for books and a knack for marketing?

Join the vibrant team at Quadrille, an innovative imprint of Penguin Random House, as a Marketing & Communications Assistant. In this dynamic role, you will play a crucial part in driving awareness and engagement for our diverse range of titles and esteemed authors. You will provide essential administrative support to ensure the seamless operation of our marketing and communications efforts, helping to bring our beautifully crafted books to readers around the world. If you thrive in a fast-paced environment and are eager to contribute to a leading publishing house, we invite you to apply and embark on an exciting journey with us. 

Key responsibilities

• Social Media Management: Maintain the monthly calendar for Quadrille social accounts and create posts as directed by the Marketing Executive.
• Brand Partnerships and Influencer Research: Research potential brand partnerships and influencers to build the database.
• Social Media Reporting: Report on social media activity, including weekly social alerts and influencer mailing roundups.
• Email Marketing and Website Updates: Assist with email marketing and update the company website regularly.
• Content Creation and Upload: Provide ad hoc assistance with the creation and upload of A+ content to Amazon and occasionally support the preparation of trade sales catalogues and presentations.
• Campaign Support: Create social timelines and assets for Trend campaign authors and assist with author events, including sending invites, booking travel, and setting up.
• Review and Influencer Copy Dispatch: Dispatch review and influencer copies and samples to partners, liaising with campaign teams.
• Administrative Support: Update and maintain departmental budget sheets, raise and code purchase orders or invoices, and provide general administrative assistance to the team.
• Meeting Coordination: Arrange meetings, book meeting rooms, organise refreshments, and take minutes.
• Technical Skills and Experience: Demonstrate excellent communication, organisational, and time management skills, with the ability to multitask, work autonomously, and think creatively. Experience with social media and Adobe Suite is desired.

What you’ll bring

• A proactive approach to assisting colleagues and a keen interest in learning from collaborative experiences.
• An eagerness to embrace new responsibilities and areas of work.
• The capability to challenge existing processes and propose more efficient methods for the team.
• A curiosity and enthusiasm for engaging in activities beyond your primary role.
• The ability to work efficiently both as part of a team and independently.
• A proactive attitude towards building and nurturing relationships both within the company and with external partners.
• Strong time management skills and the ability to multitask effectively, handling competing priorities with ease.

Disability Confident

If you have opted into our disability confident scheme, below is the essential criteria you must meet to be considered for our interview scheme. Please note, there may be occasions where the volume of applicants means we can’t take all eligible candidates to interview.

• Demonstrable interest in Publishing and/or Marketing and Communications team and/or Quadrille division
• Proven written ability showcased through your application
• Experience/Knowledge of MS Office Excel/Word/ Outlook
• Demonstrable understanding of managing multiple stakeholders at varying seniorities
• Demonstrable communication skills

Application instructions

Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on Monday 20th January.

• Please ensure you include a cover letter, as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically, we expect the cover letter to be no more than one or two pages in length.
• Please note we are looking for someone to join the team as soon as possible, but we are also happy to accommodate a reasonable notice period for the right candidate.

We welcome and encourage applications from candidates who are under-represented in the creative industries. 

Please state in your application that you found this role through Creative Access.