Royalties administrator (12-month FTC)

Salary: £27,000 per annum

Location: 5th Floor, HYLO, 105 Bunhill Row, London, EC1Y 8LZ

Working pattern: Hybrid - minimum of two days per week in the office; up to three days per week working from home

Department: Royalties

Reporting to: Head of Royalties

This is an exciting opportunity for someone who would like to enter the administrative / financial sector of the publishing industry.

Providing the rare opportunity to both work in a creative field and to learn about royalties, author statements, international taxes, and accounting procedures, this position would be a good fit for someone with a passion for the arts but also a strong sense of logic, problem solving and numerical capabilities. Reporting to the Head of Royalties you will be integrated into a multi-department environment, where we put our writers first and strive to deliver the very best customer service.

Key responsibilities

• Learning and comprehending key deal points on author/illustrator contracts, as well as inputting them into our publishing operational system, Biblio
• Managing royalty-related data (including royalty rates, advances, subsidiary rights), ensuring accuracy and understanding how it connects to author contracts, payments, and financial reporting
• Requesting bank details from new payees (authors / illustrators / agents) and entering them onto the system according to existing procedures
• Updating contact / bank details of existing payees
• Processing all types of advance payments in Biblio as per bi-weekly schedule, running relevant reports, communicating with Editorial teams requesting their confirmations and actioning the approvals (new process which will be implemented later in the year)
• Checking that payments have been made punctually and properly, as well as keeping clear records of erroneous findings
• Processing on Biblio subsidiary rights royalty statements submitted by third-parties in multiple different languages and generating sub-rights royalty invoices
• Posting sub-rights payments
• Working closely with Accounts Receivable on clearing un-allocated sub-right payments by chasing third-party publishers / agents for missing statements
• Answering authors and agents’ queries
• Manage internal queries over sub-right income and royalties to ensure an accurate information flow across multiple departments
• Participating in projects and testing of new processes / procedures

Knowledge, skills and experience

• A motivated and proactive individual with a strong desire to learn, who quickly adapts to new systems and workflows
• Detail-focused and analytically minded, with an interest in reviewing and interpreting royalty statements, sales reports, and contractual data
• Accurate and reliable in entering data (vital for contracts deal points, financial data, etc.)
• Possesses strong numeracy skills (essential for accurate royalty calculations and financial reconciliations)
• Confident in using Excel at an intermediate level, including pivot tables and formulas, and eager to further develop these skills
• Highly organised with strong time management skills; capable of prioritising tasks effectively (critical during royalty cycles and tight reporting deadlines)
• Strong interpersonal and communication skills, able to liaise professionally with authors and agents, resolving queries as well as with colleagues, and external stakeholders

Benefits

• Private health insurance
• Holiday purchase scheme
• Contributory pension scheme
• 28 days holiday plus bank holidays
• Lively social committee hosting regular events
• Group Life cover - including 24-hour GP service
• Company-funded gym membership for all trade staff
• Comprehensive staff training and mentorship programmes
• Flexible working and flexible hours from day one of employment
• Additional holiday allowance accrued for long service – and a full bonus week of holiday to celebrate your 10th year at BBUK
• Enhanced family leave - with equal six months’ paid leave for all new parents
• Employee assistance programme available to all employees and their families
• Dedicated volunteering hours each year to support charities promoting literacy and reading for pleasure
• Cycle to work scheme with bike storage and changing facilities on-site at our London HQ
• Wellbeing programme and daily benefits such as fresh fruit and porridge in the office

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please state in your application that you found this role through Creative Access.