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Location: 24 Pottery Lane, Holland Park, Kensington and Chelsea, London W11 4LZStart date: Early JuneSalary: £25,642.50 per annumWorking hours: 09:00-17.30Contract: Fixed term 12-month contract We are looking for an enthusiastic and hardworking individual to join us as the company receptionist, who will also have the opportunity to assist a leading literary agent predominantly with invoicing and scheduling. <a href="https://theagency.co.uk/" target="_blank">The Agency </a>represents all manner of writers, directors &amp; creatives working across film, television and theatre; from those at the peak of their careers to those at the very beginning. That range is reflected in the company too: the agents here are as varied in their taste as they are in age and experience. The Agency works with other successful book agencies representing their clients’ media rights and in addition, The Agency have a bespoke children’s literary department. What binds the team at The Agency is their enthusiasm for their clients, great drama and the deal-making that facilitates it.This role provides the chance to work alongside a friendly, collaborative team and learn about the industry from an agent’s perspective. The receptionist coordinates the general administration of the office, helping us to deliver excellent client care, which is the very core of what we do.  Responsibilities<ul><li>Managing the telephone switch board</li><li>Running the meeting room diary</li><li>Welcoming visitors &amp; setting up the meeting room with refreshments </li><li>Organising the post (incoming and outgoing)</li><li>Logging, tracking and evaluating unsolicited submissions by prospective screenwriters and novelists</li><li>General office maintenance and errands (maintaining office supplies; organising couriers; printing scripts; organising travel; weekly fire alarm check)</li><li>Booking taxis and couriers in conjunction with company assistants</li><li>Contributing to our social media output</li><li>Updating internal databases</li><li>Assisting with general administration</li><li>Working with a senior agent, invoicing for fees on the behalf of clients, logging and tracking contracts and scheduling internal and external meetings</li></ul>This job description is a guide to the nature of the work required by the Receptionist and Administrative Assistant but the post holder may be required to undertake other duties appropriate to the nature of the post as agreed with the company.  Knowledge, skills and experience<ul><li>This a role which requires a calm, considerate and organised multi-tasker with a passion for theatre, film &amp; TV. </li></ul>We would welcome someone with:<ul><li>A friendly and professional approach</li><li>Administrative experience</li><li>The ability to prioritise a varied workload with a strong eye for detail </li></ul> To applyPlease send your application to the email found via the 'apply' button with “Receptionist Application” in the subject line, including your CV and a covering letter. Please include in the covering letter:<ul><li>Why you are interested in the role and the work of The Agency</li><li>If there is a particular Agency client you admire, or project by an Agency client that you have enjoyed, and why</li><li>Your enthusiasm for film, TV and/or theatre</li><li>How your skills, experience or personality are well matched to the job</li></ul> Please let us know if you would like further information, or support with access requirements on to <a href="mailto:roriley@theagency.co.uk" target="_blank">roriley@theagency.co.uk</a> and <a href="mailto:abarnard@theagency.co.uk" target="_blank">abarnard@theagency.co.uk</a>; or call us on 0207 727 1346 and ask for either Rosie or Arthur.  We are committed to diverse, inclusive recruitment, regardless of disability, race, age, colour, national origin, ethnic origin, sexual orientation, gender identity or any other basis. Please state in your application that you found this role through Creative Access.

The Agency

Receptionist and administrative assistant at literary agency

Salary: £28k per annum, dependent on experience Contract: Permanent, full-time, subject to a probationary period of 6 months Hours: Full-time, 40 hours per week including breaks. Evening and weekend work is expected for this role with no overtime payment.Deadline: Wednesday 29th May 2024, 10am Interviews: w/c 3 and 10 June 2024 The executive assistant is a new role created to support with the growth of the OT. They will be responsible for assisting and supporting the Joint CEOs as well as managing the office administration across the building’s busy offices.The Joint CEOs (Artistic and Executive Directors) of the OT work long hours in a sector that demands evening and weekend working, especially in leading a mid-scale organisation that punches above its weight. They manage several senior staff directly, interface extensively with stakeholders, and cultivate relationships across the UK theatre sector. With a major capital project approaching, and the Artistic Director regularly in rehearsals, we are now looking for a hardworking, efficient and empathetic Executive Assistant to free up capacity, streamline processes and maintain great relationships inside and outside the OT. Additionally, this new role will take responsibility for office administration in our busy offices.We are open to hearing from people interested in long-term careers as EAs, but also from those building theatrical careers who need a full-time role in a busy theatre. ResponsibilitiesExecutive support<ul><li>Proactively plan effective use of the CEOs’ time</li><li>Deal with correspondence and manage CEOs’ email inboxes, as required, ensuring that all messages receive a response in a timely and appropriate manner.</li><li>Monitor workload and act as the ‘eyes and ears’ of the CEOs’ offices, escalating where necessary and delegating to other members of staff where appropriate.</li><li>Follow up actions on behalf of the CEOs.</li><li>Book hotel, travel and catering arrangements for the CEOs</li><li>Provide time-saving support including lunch/coffee runs, invitations, thank-you notes, flowers, gifts etc.</li></ul>Diary management<ul><li>Principal point of contact for the CEOs’ diaries, regularly reviewing the diary, avoiding clashes and ensuring meetings are prioritised where needed.</li><li>Book meeting rooms and tables and prepare rooms.</li></ul>Guest management<ul><li>Meet and greet guests for meetings with CEOs, giving them a warm welcome including refreshments etc.</li><li>Coordinate guest and house seat tickets on behalf of the CEOs, liaising with the box office team.</li><li>Provide administrative support to regular meetings chaired by the CEOs including minute-taking, coordinating papers and setting agendas.</li><li>Act as point of contact for Board meeting scheduling, distributing papers and printing where required, setting up the Board room.</li></ul>Relationships<ul><li>Foster and maintain excellent relationships with all internal and external stakeholders.</li></ul>Expenditure<ul><li>Process company credit card, expense returns, PLEO receipts and invoices relating to CEOs</li><li>Assist other with invoice processing if required.</li></ul>Events<ul><li>Support CEOs and Development Department with events (including press nights, patrons’ evenings, galas) – including preparations and on-the-ground support.</li></ul>Office administration<ul><li>Maintain the staff holiday diary after approvals from line managers.</li><li>Supporting the General Manager to manage hardware and software contracts and relationships.</li><li>Order and monitor stationery supplies.</li><li>Order and monitor office furniture and equipment, as required, taking responsibility for refreshing the office décor, as required.</li></ul>Please click the 'apply' button to download the full job description. Knowledge, skills and experienceEssential<ul><li>Strong time management skills and ability to prioritise workloads</li><li>Excellent administration and organisational skills and the proven ability to meet deadlines whilst working in a busy environment</li><li>Exceptional verbal and written communication and interpersonal skills and an ability to deal tactfully with staff at all levels, whilst maintaining strict confidentiality</li><li>A professional approach with the ability to work on your own initiative in a systematic and pragmatic manner</li><li>Understanding of the long hours including evenings and weekends worked by the CEOs </li><li>Love of or background in theatre and an understanding of its ecology </li><li>Conscientious and diligent self-starter</li><li>Works with colleagues respectfully, collaboratively and with understanding</li><li>Takes responsibility for delivering tasks, achieving high standards and learning from mistakes </li><li>A passion for theatre </li></ul>Desirable<ul><li>Prior experience with non-executive boards and knowledge of the workings of a charity.</li><li>Persuasive, with the ability to challenge effectively and negotiate when required.  </li><li>Previous experience as an EA/PA and/or supporting busy executives</li></ul> How to applyPlease send a CV with 2 references (including your current or latest employer) along with a 2-page cover letter by email marked 'Executive Assistant' to the email found via the 'apply' button. We are an equal opportunities employer, and we welcome applications from those who may be returning to work after a pause in their career or who are looking to balance a role with their wider caring or parenting responsibilities.Please state in your application that you found this role through Creative Access.

Orange Tree Theatre

Executive assistant

Closing date: 27th May 2024 at 11.55pmSalary: Between £29,605 - £32,982 How can arts audiences develop, engage people, and be inclusive? We're looking for someone driven in answering these questions to join us at Warwick Arts Centre!Warwick Arts Centre is the largest multi-art form arts centre outside London, presenting events, activities, films and exhibitions to over 200,000 people every year.We are one of the region’s leading learning, visual arts, cinema and performing arts venues. We work with exceptional artists and creatives from the city, region and globally delivering a programme that reflects our local and global context. As an arts centre on a university campus, our ambition is to develop programmes which speak to and reach our audiences on campus, in the city of Coventry and the wider region. Our city is one of the most ethnically diverse and youngest in Europe our goal is to reflect this through our work and the people we employ.Our audience development officer sits centrally within our Marketing and Creative Learning teams and plays a central role in supporting our work to develop our profile and maintain our presence in our local community, connecting people of all ages and backgrounds to Warwick Arts Centre and our programme. They will work alongside our live programming, visual arts and cinema teams and closely with our visitor experience and operations teams. Responsibilities<ul><li>Be our community liaison and work closely with our Head of Creative Learning to develop meaningful, co-produced project ideas that build a sense of belonging in our spaces.</li><li>Support non-ticketed activity across Creative Learning, Music Centre and Gallery.</li><li>Coordinate the storytelling and sharing of our Audience Development work, giving voices to the communities we work with across our social channels.</li><li>Coordinate our student welcome and support activities for our student community.</li><li>Support our Diversity, Equity and Inclusion work and be a key member of our Access Panels, ensuring that our activities are reflective of what our community needs and wants.</li><li>Work closely with the Director of Marketing and Head of Creative Learning on evaluation across our activities.</li></ul> Knowledge, skills and experience Essential <ul><li>General education to A level or degree standard and experience in an arts administration, programming or producing context. </li><li>An interest and enthusiasm for the arts and working with audiences.</li><li>Experience of working in the arts with specific experience of working on audience development projects, creative learning and/or marketing. </li><li>Excellent communication skills, both written and verbal. </li><li>Experience of facilitation and delivering creative learning projects.</li><li>Ability to use initiative and work under pressure and to tight deadlines. </li><li>Good understanding of a range of art forms. </li><li>Excellent organisational skills. </li><li>Excellent interpersonal skills, being able to effectively communicate with public, audience project participants and staff. </li><li>Ability to work with people at all levels, and from a variety of backgrounds including in intergenerational community settings.</li><li>Ability to work independently and as part of a team. </li><li>Willingness to work unsocial hours. </li><li>Excellent IT skills including the ability to adapt new software.</li></ul>Desirable<ul><li>A good honours degree or equivalent.</li><li>Knowledge of managing budgets.</li><li>Excellent understanding of and experience of using social channels and evaluation platforms.</li></ul>This role will require an enhanced DBS check with the child’s barred list.   What we offerWe will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities. We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click <a href="https://warwick.ac.uk/services/humanresources/internal/rewardandbenefits/" target="_blank">here</a>.  Our commitment to inclusionWarwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued.  Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding. We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages <a href="https://warwick.ac.uk/services/socialinclusion/" target="_blank">here</a>. Warwick Arts Centre is a department of the University of Warwick, and the successful candidate will be employed by the University of Warwick.Please state in your application that you found this role through Creative Access.

Warwick Arts Centre

Audience development officer

Closing date: 22nd May 2024Salary: £26,394 - £30,196 This is an exciting opportunity for an individual with a passion for film and technology to join a multi-versatile Technical team.Warwick Arts Centre is the largest multi-art form Arts Centre outside London. We are one of the region’s leading learning, visual arts, cinema and performing arts venues. We are looking for a motivated, passionate, inclusive, collaborative and technically skilled Cinema Projection &amp; AV Technician to join the team.You will be an active member of the Technical team, and play a pivotal role in bringing events to life, supporting the delivery of all technical aspects of both our live program and our cinema screenings and events. You will work closely with the Senior Projection &amp; AV Technician to ingest content, adverts and create playlists at Warwick Arts Centre’s three digital cinemas, whilst supporting the wider Technical team’s AV requirements across the wide range of events that take place across our multi-venue Arts Centre. It is essential that you are a collaborative, positive and pro-active individual who also has a good understanding of projection and AV.In this role, you'll specialise in live cinema projection, digital technologies, audiovisual, and simple sound operations, all within the context of the performing arts. Your primary responsibility will be to uphold the highest standards of technical presentation for all events while maintaining a keen awareness of health and safety regulations.Flexibility is key in the event industry, and you'll need to be prepared to work flexible hours, including evenings and weekends. Please note a 5% availability allowance is included in the advertised salary scale.If you have some experience of live cinema or AV, this might have been as part of another arts organisation, or conference team then please do consider applying. We are looking for someone who works well independently and as part of a team, who can keep themselves motivated and is interested in developing relationships with our customers, acting as an ambassador for the Arts Centre. Knowledge, skills and experienceEssential<ul><li>Educated to a minimum of GCSE grade A-C in English and Maths</li><li>Professional experience in sound in a technical theatre environment</li><li>Previous professional experience in delivering Projection services, Sound and AV technologies in a live theatre performance or Cinema environment</li><li>Previous professional experience of providing at least one of the following: lighting rigging and operation; technical stage Management including rigging of lifting equipment and counterweight flying; cinema Projection; theatre carpentry</li><li>Experience of supervision of casuals, freelancers, students, visiting technical staff as required, external contractors.</li><li>Proven excellent interpersonal and customer service skills.</li><li>Ability to maintain a flexible and creative approach with artistic sensitivity.</li><li>A proven ability to work on own initiative to solve problems in venues.</li><li>An awareness of Health and Safety in the workplace including but not limited to manual handling, LOLER or PUWER, COSHH, Noise at work.</li><li>Good IT skills - Mac &amp; Windows</li><li>The ability to work long, unsocial hours. Working at height, with low light, manual handling and trip hazards in a sometimes dirty, noisy environment &amp; night working.</li></ul>Desirable<ul><li>Industry / electrical / projection / Health &amp; safety qualification</li><li>Proven relevant vocational CPD training e.g. ABTT awards, PLASA rigging, IPAF, MEWP training</li><li>Competent in CAD packages</li><li>Possession of a full clean driving license</li></ul>Warwick Arts Centre is a department of the University, and the successful candidate will be employed by the University of Warwick. What we offer We will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus customary &amp; statutory day allowance. Potential overtime and BECTU get out payments. Excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities.  For further information regarding the skills required for this role please see the personal specification section of the attached job description.We are committed to creating an environment where everyone feels they belong, a place of fairness and equity and to be an organisation that reflects the diversity of its city. If this sounds like somewhere you would like to work, we would like to hear from you.Please state in your application that you found this role through Creative Access.

4 Opportunities in Oxford, UK