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Closing date for applications: 8 October 2025Salary: £28,119 per annum&nbsp;&nbsp;Location: London, St Pancras&nbsp;Contract: Permanent&nbsp;&nbsp;Hours: Full time (36 hours)&nbsp;&nbsp;Grade: C&nbsp;Proposed interview date: 4 and 6 November 2025 Help to build global connections at one of the world's greatest libraries! From diplomatic visits to tours and events, use your organisational skills to coordinate the activities of the British Library's international office.We are the national library of the UK and we are here for everyone.&nbsp; Our shelves hold over 170 million items&nbsp;– a living collection that gets bigger every day. Although our roots extend back centuries, we aim to collect everything published in the UK today, tomorrow and far into the future. Our trusted experts care for this collection and open it up for everyone to spark new discoveries, ideas and to help people do incredible things. Over the past 8 years, the British Library’s international office has worked with partners around the world to advance knowledge and mutual understanding in a spirit of mutually beneficial reciprocity. This work includes multiple collaborations, projects and relationships with international partners. You can find more information about our work via our website.The British Library's international team is seeking an international office co-ordinator to work with our partners across the world and coordinate the day-to-day activities&nbsp;in our international office. This role will act as a focal point of co-ordination for all international office run activities, such as professional and diplomatic visits, tours, private views and events. Crucial to this role will be your great administrative skills, ability to connect with people, to think on your feet and to work with a variety of people both internally at the British Library and with international partners. Organisation will come naturally to you, and you will be adept at juggling multiple projects and deadlines. We are particularly keen to hear from people with a good experience of communicating across different cultures and good understanding of diversity. You will report to the head of the international office and will be part of a small team of people who are passionate about international relationships and cultural heritage, and who can develop and implement impactful international projects. So, if you want to contribute to connecting libraries and librarians across the world, we want to hear from you! Responsibilities<ul><li>Act as the first port of call for international engagement requests by internal colleagues and external stakeholders</li><li>Proactively manage the coordination of a busy calendar of professional and diplomatic visits to the British Library, ensuring that the highest level of customer service and protocol is maintained at all times. Liaise with teams across May 2020 the British Library to ensure that visitors receive the information and experience they are expecting.</li><li>Compile and draft the full set of documentation required for international visits and engagement, including the production of visit checklists, logging international engagement activities and producing agreed sets of management information on international engagement.</li><li>Coordinate and maintain communications for the International Office, including the International Office corporate webpages, Intranet news items, Wiki spaces, blog posts and social media accounts.</li><li>Continuously improve and manage a comprehensive filing system for all international engagement files on the corporate shared drive.</li><li>Audit and maintain the international contacts database and database of visits and gifts, including following corporate procedures for gift declaration.</li><li>Organise all travel and accommodation bookings for International Office team and, on occasion, for other teams and colleagues</li><li>Provide other proactive administrative and office management support to the head of international, manager - international office and international engagement managers in planning and organising international engagement activities.</li><li>Provide support and co-ordination for other international engagement functions run out of the international office.</li></ul> Knowledge, skills &amp; experienceEssential<ul><li>Experience of working in a co-ordination position as part of a client / customer facing role, dealing with external stakeholders and contacts</li><li>Proven excellent organisational skills, with a track record of successfully meeting tight deadlines to a high standard</li><li>Experience of drafting informative and well-structured documentation, such as reports and briefing papers</li><li>Experience of successfully managing a full diary</li><li>Experience of working well under pressure, prioritising own workload and deadlines accordingly</li><li>Ability to employ discretion, diplomacy and firmness appropriately. Ability to communicate at all levels, and well developed interpersonal skills</li><li>Ability to recognise sensitive or political issues and act accordingly</li><li>Excellent skill in using MS Word, Outlook and Calendar, Excel and PowerPoint</li><li>Excellent spoken and written communication skills and a clear and helpful manner</li><li>Experience of making arrangements for travel, hospitality and accommodation</li><li>Experience of developing and maintaining efficient paper and electronic filing systems</li><li>Clear and precise numerical and financial skills.</li><li>Flexible and adaptable outlook; receptiveness to new working practices</li><li>A team player with an enthusiastic "can do" approach</li><li>A self-starter willing to act on own initiative</li><li>The majority of engagement work is based in St Pancras but liaising with teams in Boston Spa is required</li></ul>Desirable<ul><li>Previous experience of working within a team and providing coordination support is desirable</li><li>Experience of employing good office practice in providing support at senior level</li><li>Experience in customer service and/or a project environment</li><li>A genuine interest in international working</li></ul> Additional informationWhat we can offer you:<ul><li>A competitive salary</li><li>A fantastic pension scheme with minimum employer contributions of 28.97% (this may be higher dependent on grade)</li><li>Flexible working hours, with the ability to take up to 5 days flexi leave in a 3-month period</li><li>25 days holiday</li><li>Full details of employee benefits can be found on our&nbsp;<a href="https://gbr01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.bl.uk%2Fcareers%2F&amp;data=05%7C02%7C%7Cb8cc100c4d634562ca3508ddf1d6b22d%7C21a44cb7f9c34f009afabd1e8e88bcd9%7C0%7C0%7C638932626599210969%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=6libPucDKLT3KdA61%2Bk%2B1Acrg3CQD82vYy7nghl4Z3Q%3D&amp;reserved=0" target="_blank">Careers: Benefits</a> page</li></ul>We are&nbsp;unable&nbsp;to provide sponsorship under the UK Skilled Worker visa for this role.&nbsp;&nbsp; We particularly welcome applications from Black, Asian, Mixed Race and other ethnically diverse candidates and disabled candidates. We would like to increase the representation of these groups within The British Library to ensure our workforce is as diverse as the public that we serve. Creating an inclusive workplace is the core of our business and a way to engage the diversity of thought that is essential to achieve our aims.&nbsp;Please make sure that you state in your application that you found this role via Creative Access.

The British Library

International office co-ordinator

Salary: £28,119 per annumTerm: Fixed-term for 18 monthsHours: This is a full-time role but we will consider candidates who would prefer a job share.&nbsp;Location: St Pancras with some occasional work outside of standard working hours &nbsp;The British Library's International Team is seeking an International Skills Exchange and Governance Coordinator to support our international skills exchange projects and coordinate the day-to-day activities relating to the governance of the international office strategy.&nbsp;Over the past 8 years, the British Library’s International Office has worked with partners around the world to advance knowledge and mutual understanding in a spirit of mutually beneficial reciprocity. This work includes multiple collaborations, projects and relationships to deliver skills and knowledge exchanges with international partners. You can find more information about our work via our website: <a href="https://www.bl.uk/about/international" target="_blank">https://www.bl.uk/about/international</a>&nbsp;&nbsp; &nbsp;The role&nbsp;You will act as a focal point of co-ordination for international skills exchange activities run through the International Office, both at the British Library and at partner organisations in the UK and abroad. You will coordinate a number of annual special events with international networks, such as seminars, webinars and conferences.&nbsp;You will also provide high quality administrative and co-ordination services for the International Strategy group and regional programme boards, and manage all organisation and correspondence in relation to these.&nbsp;You will report to the Head of the International Office and will be part of a small team of people who are passionate about international relationships and cultural heritage, and who can develop and implement impactful international projects.&nbsp;So, if you want to make a meaningful impact, creating skills and knowledge exchanges that support libraries and archives across the world, we want to hear from you!&nbsp; &nbsp;About you&nbsp;We are looking for a proactive, highly organised candidate, with diplomatic skills. Crucial to this role will be your ability to connect with people, to think on your feet and to work with a variety of people both internally at the British Library and with international partners.&nbsp;Organisation will come naturally to you and you will be adept at juggling multiple projects. You will also have good experience in minute-and note taking, as well as writing well-structured documentation, such as briefing papers.&nbsp;We are particularly keen to hear from people with a good experience of communicating across different cultures and good understanding of diversity. We are looking for an excellent communicator who recognises the value of collaboration, working well with colleagues at all levels.&nbsp;&nbsp;We particularly welcome applications from Black, Asian, mixed race and other ethnically diverse candidates and disabled candidates. We would like to increase the representation of these groups within The British Library to ensure our workforce is as diverse as the public that we serve. Creating an inclusive workplace is the core of our business and a way to engage the diversity of thought that is essential to achieve our aims.&nbsp; &nbsp;ApplicationApply on the British Library website via the Apply buttonClosing date: Sunday 21st September 2025&nbsp;Interview date: Wednesday 8th October (afternoon) and Friday 10th October (all day) – Interviews will be held in-person in at our London site in St Pancras.&nbsp; &nbsp;About us&nbsp;As one of the world’s great libraries, our duty is to preserve the nation’s intellectual memory for the future and make it available to all for research, inspiration and enjoyment. At present, we have well over 170 million items, in most known languages, with three million new items added every year. We have manuscripts, maps, newspapers, magazines, prints and drawings, music scores, and patents. We make our collections and programmes available to all. We operate the world’s largest document delivery service providing millions of items a year to customers all over the world. What matters to us is that we preserve the national memory and enable knowledge to be created both now and in the future by anyone, anywhere.&nbsp; &nbsp;What we can offer you&nbsp;<ul><li>A competitive salary.</li><li>A fantastic pension scheme with minimum employer contributions of 28.97% (this may be higher dependent on grade).</li><li>Flexible working hours, with the ability to take up to 5 days flexi leave in a 3-month period.</li><li>25 days holiday.&nbsp;</li></ul>Full details of employee benefits can be found on our <a href="https://www.bl.uk/about/careers" target="_blank">Careers: Benefits page</a>.We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

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