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Salary: £40,000 - £42,000 dependent on experienceDepartment/Team: Theatre OperationsResponsible to: Head of Building OperationsContract: Fixed Term – 12 months, March 2025 (or sooner) – March 2026Location: Flexible mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NBHours: Full-Time (Usual working hours are Monday–Friday, 10am–6pm with some occasional out of hours work - e.g. evenings and weekends - as required).The Old Vic offers the ability to work these flexibly under the guidelines in our Ways of Working policy. Additional hours may be necessary in order to fulfil the requirements of the post&nbsp;Lead health, safety, and compliance efforts in one of London's most iconic cultural spaces.The purpose of this fixed term role is to provide health, safety and compliance support for the Old Vic Theatre Operations team during the mobilisation, opening, and initial period of operation of The Old Vic Backstage during 2025. In addition to providing ‘back-fill’ support for team members focusing on that project, this role will assist with identifying and documenting new safe ways of working, processes and policies associated with opening a new six-floor public space.The Health &amp; Safety Compliance Manager works within the Theatre Operations Team. In their role they will have day-to-day oversight for all health, safety and compliance matters - including providing H&amp;S support to colleagues across the Theatre, ensuring that we have good contractor management processes and good record keeping in place. They will ensure there is a holistic approach to Health, Safety and Compliance across the Old Vic. &nbsp;Areas of responsibilityH&amp;S and compliance knowledge, skills, training and monitoring<ul><li>Staying up-to-date and circulating relevant legislation and codes of practice.</li><li>Supporting the Head of Building Operations to ensure that Old Vic H&amp;S and compliance policies are up-to-date, suitable, sufficient and reviewed regularly.</li><li>Identifying and developing relevant training across The Old Vic, and ensuring that training is suitable, high quality and good value.</li><li>In collaboration with the Head of Building Operations, maintaining an overview of the training regime and record keeping for essential life, safety and security critical systems, from a H&amp;S &amp; Compliance perspective.</li><li>Carrying out health and safety workplace inspections and audits within all areas of the organisation and prioritising action to be taken to resolve any outstanding issues.</li><li>Working with the Head of Building Operations and The Old Vic’s external advisors to run regular Health and Safety Audits and Fire Risk Assessments of all sites, ensuring that any key changes are reviewed and re-assessed between audits.</li><li>As appropriate; sharing, advocating and liaising with external H&amp;S bodies.</li></ul>Culture and risk management<ul><li>Developing and promoting a positive culture across the organisation in relation to Health and Safety.</li><li>Seeking to apply a consistent but flexible approach to health, safety, and fire across all areas of the business whilst remaining mindful of the creative process. Carrying out training as required, including new starter H&amp;S inductions, Fire Marshal and evac chair training.</li><li>Developing strong relationships and influencing behaviours across all areas of The Old Vic to facilitate the promotion of health and safety awareness and drive best practice.</li><li>Reducing harm by promotion of a positive and pro-active health, safety and compliance culture within the Old Vic - and ensuring that everyone working at The Old Vic is aware of and understand their H&amp;S responsibilities.</li><li>Identifying and reviewing key risks to inform overall H&amp;S and related work planning.</li><li>Support the Operations Director and Head of Building Operations to maintain The Old Vic’s H&amp;S Risk Register.</li></ul>Data and reporting<ul><li>Ensuring thorough and appropriate safety records are maintained and anything of concern is promptly reported to the Head of Building Operations.</li><li>Leading on the H&amp;S management of Blue Lemon [The Old Vic’s H&amp;S &amp; Learning Management System management system], including ensuring accuracy of data and facilitating training across the organisation.</li><li>Analysing H&amp;S data and recommending actions or improvements where necessary.</li><li>Organising and preparing reports for meetings as required; such as the H&amp;S Committee, internal management and Board meetings.</li></ul>Incidents, strategic emergency response team (SERT) and business continuity planning<ul><li>Investigating and documenting accidents, incidents and dangerous occurrences and providing meaningful statistics and advice to management.</li><li>Acting as a specialist responder for incidents, emergency responses.</li><li>Contributing to Old Vic business continuity planning.</li></ul>Licencing<ul><li>Assisting with The Old Vic Backstage premises licence application process, including coordinating and attending meetings with the Licencing Authority as required.</li><li>Supporting with Minor Licence Variation applications for the theatre.</li><li>Ensuring that health, safety and compliance processes support licence conditions.</li><li>Assisting in the dissemination of awareness about licence conditions.</li></ul>Health &amp; safety management support<ul><li>Providing support to the Head of Building Operations in the management of health, safety, and compliance across The Old Vic.</li><li>Ensuring that H&amp;S policies, practices, and procedures are adhered to (and documented) across all areas.</li><li>Undertaking Old Vic wide projects as appropriate to enhance our systems and procedures e.g. accident report systems, risk assessment software etc.</li><li>Supporting teams in writing up and reviewing risk assessments, prioritising remedial actions and monitoring their implementation to minimise risk to employees, visitors and assets.</li><li>Alongside the Head of Building Operations, provide advice, guidance, and assistance to all managers in the implementation of policies and systems in order to ensure the achievement of required standards and working practices.</li><li>Where possible introduce initiatives that will enhance health and safety standards and awareness.</li><li>Attending the Health &amp; Safety Committee meetings.</li><li>Coordinating and minuting the Health &amp; Safety Steering Group meetings.</li><li>Ensuring that minutes and actions arising from Health &amp; Safety Steering Group meetings are circulated to members and risks escalated to the Head of Building Operations or Operations Director as required.</li><li>In the Head of Building Operations’ absence, attending Technical H&amp;S Meetings.</li></ul>Compliance: life safety, contractor management, permits to work, responsible person etc<ul><li>Working with colleagues across the organisation to ensure that all life safety systems are maintained and inspected regularly in line with relevant guidance to minimise the risk of any business interruption and ensuring any changes in legislation are met.</li><li>Having ownership of the onboarding and record-keeping process for contractors, ensuring that these are kept up to date and that all staff are aware of their responsibilities when engaging contractors to work on site.</li><li>Alongside colleagues in the Technical department, managing the Theatre’s Permit to Work procedures.</li><li>Managing H&amp;S related compliance and ensuring that all relevant licencing and certification is valid and up to date.</li><li>Ensuring that asbestos is assessed, managed and reviewed regularly, that key personnel receive the relevant training, and that the Asbestos Register is shared with staff and contractors in advance of any work in relevant areas.</li><li>Acting as a Deputy Responsible Person in relation to Legionella Management, ensuring that we are adhering to our Water Management Plan.</li><li>Ensuring that all contractors have submitted the relevant and requisite documentation prior to the commencement of works (RAMS, insurance, etc) and that any necessary Permits to Work are in place.</li></ul>Building security<ul><li>Supporting the Head of Building Operations in the management of The Old Vic’s technical security systems, including providing CCTV footage to Police or other authorities as required.</li><li>Ensuring that ways of working, policies and processes prioritise the safety and security everyone in the building.</li><li>Working with the Operations Administration Coordinator to ensure that there are good records for all keys, alarm fobs and security passes issued to staff – and overseeing the upkeep of the Key Safe Log.</li></ul>Capital building projects and capital expenditure<ul><li>Support the Head of Building Operations and the Operations Director, with the planning, development and implementation of all fire, safety, security and compliance elements of capital building and capital expenditure projects, ensuring that changes made during works do not compromise the plans and interfaces with the current building and strategies.</li><li>Inputting into site-wide strategies for fire, safety, security, and compliance - liaising with relevant contractors and consultants to review cause and effect and establish a hierarchy of control between the relevant strategies.</li><li>Assisting the Head of Building Operations with operational planning in relation to health, safety and compliance - in preparation for completion of capital building projects, and in relation to all requirements for Old Vic Backstage in particular.</li></ul>This is not an exhaustive list of duties and the Theatre's management may, at any time, allocate other tasks which are of a similar nature or level.&nbsp;Knowledge, skills and experienceEssential<ul><li>Hold an IOSH (or Tech IOSH) qualification.</li><li>Demonstrable experience in a similar role with strong awareness of health and safety procedures and practices and a strong understanding of compliance.</li><li>Experience of dealing with internal and external stakeholders at all levels including senior leaders, colleagues, and contractors.</li><li>Ability to build relationships and communicate with a diverse range of people in a professional manner.</li><li>A flexible attitude with the ability to adapt accordingly to the role.</li><li>Demonstrable ability to use initiative to provide options and solutions for a fast-paced, time bound, changing, often reactive, service.</li><li>Action oriented, with the ability to take the initiative and deliver results.</li><li>Sensitivity in dealing with confidential information.</li><li>Excellent IT skills.</li></ul>&nbsp;We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We are particularly keen to receive applications from people of the global majority, LGBTQ+, neurodiverse and disabled candidates.The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.Please state in your application that you found this role through Creative Access.

The Old Vic Theatre

Health and safety compliance manager

​Closing date: 10am, 6th January 2025Salary: £27,500 (£22,000 pro rata) plus pension contributionsLocation: Bristol (hybrid working)Contract: 28 hours per week until end of December 2025Interviews: Will take place in Bristol on Wednesday 15 January 2025&nbsp;This is an exciting opportunity for a skilled and organised individual with a passion for music and technology, who is eager to drive innovation and accessibility within an inclusive music programme.As Music and Technology Officer, you will play a key role in supporting the musical and technical operations of the <a href="https://noyo.org.uk/" target="_blank">National Open Youth Orchestra</a> (NOYO), contributing to its success and impact for young disabled musicians.&nbsp;Your responsibilities will include managing music resources and equipment, supporting the creation of music resources and arrangements. As well as providing musical and technical guidance to musicians and their families, teachers and Music Leaders, you will support the development of our accessible musical instrument, <a href="https://theclarion.uk/" target="_blank">the Clarion</a>.&nbsp;&nbsp;Knowledge, skills and experienceEssential<ul><li>Significant experience in music, music technology and live music</li><li>Fluent in reading and working with standard musical notation (Grade 5 music theory or equivalent)</li><li>Confident in using Sibelius software</li><li>Competent with music technology hardware and software, with a demonstrable ability to learn new music technology quickly and confidently</li><li>Proven ability to deliver technical support for musicians, teachers, and ensembles</li><li>Highly organised, with strong administrative and IT skills</li><li>Ability to support and train others in music technology</li><li>Effective verbal and written communication, and strong interpersonal skills; able to tailor complex musical or technical information appropriately for different individuals and audiences</li><li>Capacity to work independently, meet deadlines and be adaptable</li></ul>Desirable<ul><li>Grade 8 music theory or equivalent</li><li>Experience working with young disabled musicians</li><li>Knowledge of emerging music technologies and accessibility in music education</li><li>Knowledge of alternate musical notation, e.g. guitar tab, percussion notation etc.</li></ul>&nbsp;Diversity, equity, and inclusion are at the heart of who we are. We take our responsibility to acknowledge, challenge and dismantle barriers within music and our organisation extremely seriously. To that end, we are especially interested in receiving applications from Disabled people.We also recognise that systems of privilege, structural disadvantage and barriers to participation often intersect with one another. For this reason, we particularly welcome applications from people from other structurally disadvantaged backgrounds and underrepresented groups. This may include people from the Global Majority, migrants, refugees, LGBTQIA+ people and/or people from economically disadvantaged backgrounds.Please state in your application that you found this role through Creative Access.

Open Up Music

Music and technology officer

Closing date: 25th December 2024&nbsp;Ready to manage a fast-paced studio and support visionary leaders in the film industry?Milk is an&nbsp;award-winning visual effects studio crafting innovative sequences for high-end episodic and feature film.We are seeking a highly organised and proactive Executive Assistant / Studio Manager to provide comprehensive support to our Chairman, CEO, MD, and senior management team, while also ensuring the smooth day-to-day running of our London studio. This role is pivotal in maintaining our company culture, facilitating efficient operations, and delivering exceptional support across multiple areas of the business.&nbsp;Key responsibilitiesExecutive support<ul><li>Act as the primary point of contact for the Chairman/CEO/MD’s office and senior management team.</li><li>Master diary management: schedule and organise meetings, calls, and appointments across multiple time zones.</li><li>Prepare meeting agendas, conduct research, and take detailed minutes to ensure actionable outcomes.</li><li>Assist with drafting, editing, and finalising proposals, timetables, presentations, and internal communications.</li><li>Coordinate business travel arrangements, including flights, transportation, and accommodation for senior management and other staff.</li><li>Liaise professionally with clients and business guests on behalf of senior leaders.</li></ul>Studio management<ul><li>Oversee the daily operations and upkeep of the studio, ensuring a welcoming and functional workspace.</li><li>Manage and train a dynamic team of runners, ensuring seamless support to the studio.</li><li>Take ownership of facilities management for both the Milk London and Lola studios.</li><li>Maintain an up-to-date electronic filing system and ensure all processes and software are functioning optimally.</li></ul>People and culture<ul><li>Collaborate with the People team to uphold and enhance the company culture.</li><li>Organise and execute social events, including monthly town halls, Christmas and summer parties, and weekly internal activities.</li><li>Support HR-related initiatives and maintain strong relationships with all departments to foster a collaborative environment.</li></ul>Project management<ul><li>Manage and track progress on assigned projects, ensuring timely follow-ups with team members and stakeholders.</li><li>Organise and coordinate meetings for specialised projects, within different teams or leadership development sessions.</li><li>Prepare and deliver monthly reports for senior management.</li></ul>Additional duties<ul><li>Process and manage expenses for senior management.</li><li>Act as a first point of contact for reception duties, including answering phones when needed.</li><li>Liaise with external vendors and suppliers to ensure studio needs are met.</li></ul>&nbsp;Knowledge, skills and experience<ul><li>Proven experience as an Executive Assistant, Studio Manager, or similar role in a creative industry.</li><li>Exceptional organisational and multitasking skills, with the ability to prioritise and manage complex schedules.</li><li>Strong communication and interpersonal skills, with the ability to liaise confidently with senior stakeholders and clients.</li><li>Proficiency in office software, such as Google Workspace, and other relevant tools.</li><li>A proactive, problem-solving mindset with a keen eye for detail.</li><li>Experience in facilities management and team supervision is highly desirable.</li></ul>&nbsp;What we offer<ul><li>A dynamic, collaborative work environment in the heart of London’s VFX industry.</li><li>The opportunity to work closely with industry leaders on exciting projects.</li><li>A chance to shape and contribute to the culture of a leading VFX company.</li></ul>&nbsp;The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please state in your application that you found this role through Creative Access.

Milk VFX

Executive assistant / studio manager

Closing date: 15th December 2024Salary: £26,500 per annumDepartment: Facilities&nbsp;Reporting to: Facilities managerContract type: 12 month fixed-term contractWorking hours: Full-timeLocation: Vauxhall, London (Office Based)&nbsp;Be the first point of contact for Walker Books and make every visitor’s experience memorable.Walker Books UK is part of the vibrant international&nbsp;Group that includes Candlewick Press, Holiday House, Peachtree and Pixel + Ink in the USA and Walker Books Australia. Renowned for its truly original publishing and outstanding quality, the&nbsp;Walker Books Group&nbsp;is home to a wide range of children's and young adult books.&nbsp;Award-winning authors and illustrators for the group include Angie Thomas, Sydney Smith, M.T Anderson, Patrick Ness, and Jon Klassen. We are also enormously proud to publish beloved&nbsp;family brands including Lucy Cousin’s&nbsp;Maisy, Michael Rosen’s&nbsp;We're Going on a Bear Hunt,&nbsp;Sam McBratney and Anita Jeram’s&nbsp;Guess How Much I Love You&nbsp;and&nbsp;Martin Handford’s&nbsp;Where’s Wally? This role will work within our fast-paced Facilities Department on a 12-month fixed term contract, where no two days will be the same. This role will be responsible for being the first point of contact for Walker Books and the Facilities Department, as well as supporting on various projects. This is an office-based role, and will be based full time in our Vauxhall office. This role will include various shift patterns between the hours of 7am and 7pm dependant on department requirements, as well as occasional weekend work.&nbsp;Key responsibilities<ul><li>Manage, organise and participate in company events including the Festive Party.</li><li>Organise and provide resources for conferences, meetings, and external bookings</li><li>Room set-up/furniture repositioning for in-house meetings and events and return to order after</li><li>Support with company clear out weeks, ensuring boxes are available for recycling and charity donations and arranging collection or delivery of such</li><li>Supporting facilities management with the day-to-day operations of the business by ensuring the smooth and efficient running of the office environment to a high standard.&nbsp;</li><li>Managing and distributing phone lists and sign in sheets.</li><li>Assist with the administration, coordination and shipping of our online book purchases</li><li>Supporting the post room and Facilities Manager with any mailings ensuring all are securely packaged, processed and sent within set deadlines.</li><li>Support the Facilities Manager in monitoring adherence to health and safety requirements within our office, including floor walks and conducting H&amp;S inductions where necessary</li><li>Liaising with outsourced services and contractors, sourcing and requesting quotes as required</li><li>Processing orders as required by the department and liaising with the Finance Department to ensure payment of invoices</li><li>Monitoring the replenishment of the stationary, kitchenette and bathroom supplies.</li><li>Be the first point of contact for Walker Books, greeting visitors with a warm and professional manner</li><li>Handle enquiries via phone, email and in-person, directing to the appropriate department or team member</li><li>Support the Facilities Manager on projects as required</li><li>Adhoc tasks as required</li></ul>Please note the above is not an exhaustive list and does not necessarily include all the duties the job holder may have to perform. This job description may be amended to meet changing needs of the business.&nbsp;Knowledge, skills and experience<ul><li>Proven previous experience of office administration&nbsp;</li><li>Previous customer service experience required</li><li>Some experience in facilities would be advantageous</li><li>Ability to plan, prioritise and manage a varied workload</li><li>Highly self-motivated</li><li>Excellent written and verbal communication skills</li><li>Exceptional accuracy and attention to detail</li><li>Excellent IT skills, including advanced Word and Excel&nbsp;</li></ul>&nbsp;Why Join Walker Books?We offer:<ul><li>22 days annual leave per year plus bank holidays (with annual leave increasing with length of service up to 27 days)</li><li>Enhanced Pension Scheme</li><li>Health Insurance and Health Cash Plan</li><li>Life Assurance</li><li>Enhanced Maternity and Paternity Pay</li><li>Access to an Employee Assistance Programme</li><li>Cycle to Work Scheme</li><li>Plus, other great benefits!</li></ul>&nbsp;We are an equal opportunities employer and believe that a diverse and inclusive workforce encourages creativity and innovative working environment. We are committed to equal treatment and prohibit discrimination and harassment of any kind. It is important that our teams represent all our readers, their families and their communities and we welcome and encourage all applications.If you have any queries about this role or require any reasonable adjustments for your application or throughout the recruitment process, please let our team know by contacting us at <a href="mailto:recruitment@walker.co.uk" target="_blank">recruitment@walker.co.uk</a>.Please note we reserve the right to close vacancies before the closing date where we have received sufficient applications. We recommend submitting your application as early as possible to avoid disappointment.Please state in your application that you found this role through Creative Access.

4 Operations / Facilities / Admin Fixed term contract Opportunities