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Salary: London Living Wage
Term: full-time for 6 months
Location: Somerset House and working for home (1 day per week)
Closing date: 6th June 2022 at 11.59pm
Start: 4th July 2022
 
This is a truly unique opportunity to join an award-winning artist and project management agency at an exciting time of expansion.
HarrisonParrott is an international artist and project management agency working in the field of classical music and the arts, with offices in London, Munich and Paris. Its vocal department with its fine roster of over 60 singers is highly regarded and active throughout the world. While HarrisonParrot's main focus is classical music and the international management of performing artists, they also like to work in arts disciplines, including ballet, opera and theatre and the Polyarts brand manages artists from a wider range of musical genres.
The successful applicant will be working in HarrisonParrot's HR &amp; Ops team. This internship is a multi-faceted role providing strong back office administrative and HR administration. The role entails many administrative and managerial duties, and the successful applicant will be used to, and be able to manage, many different simultaneous tasks, prioritising and seeing things through.
 
What you'll learn
HR 
<ul>
<li>How to manage and maintain HR soft and hard files, and multiples databases</li>
<li>Best practice when it comes to being the first point of call for basic HR queries</li>
<li>Managing and maintaining all HR lists, trackers and the HRIS database</li>
<li>Performing file audits to ensure that all required employee documentation is collected and maintained</li>
<li>How to arrange all external meetings for HR, with suppliers, recruitment agencies, partners and more</li>
<li>Manage general administration for HR and support Head of HR as necessary</li>
</ul>
Operations
<ul>
<li>Managing incoming and outgoing post &amp; scanning</li>
<li>Liaise with building management to arrange visitors and book meeting spaces</li>
<li>Provide backup support for facilities and maintenance requests</li>
<li>Assisting monitoring for Data Protection compliance </li>
<li>Provide or oversee catering when required</li>
<li>Manage off-site storage</li>
<li>Manage email inboxes (Info &amp; Reception)</li>
<li>Support the management of the staff rota</li>
</ul>
Recruitment duties
<ul>
<li>Advertise roles across job boards</li>
<li>Manage and monitor applications for recruitment</li>
<li>Create short-listing packs</li>
<li>Coordinate first round and second round interviews</li>
<li>Organise new employee orientation, on-boarding, induction and training programs</li>
</ul>
General 
<ul>
<li>Support research and coordination of company-wide training programme</li>
<li>Be responsible for organising company social events</li>
</ul>
 
What we're looking for
<ul>
<li>Thorough and methodical with a high level of accuracy, attention to detail</li>
<li>Ability to manage and prioritise a large number of varied tasks with multiple deadlines</li>
<li>Be quick, efficient and able to work under pressures</li>
<li>Strong organisational skills, able to plan ahead and think laterally about problems with a solution focus</li>
<li>Excellent communication skills, both written and verbal</li>
<li>Demonstrable understanding of professional confidentiality and discretion</li>
<li>Excellent IT skills, proficiency in the Microsoft Office suite</li>
<li>Confident, friendly and professional telephone manner</li>
</ul>
We'd love to hear about any of the following
<ul>
<li>Working knowledge of at least one additional language</li>
<li>Experience of scheduling and organising events from start to finish</li>
<li>A good knowledge of and active interest in music</li>
</ul>
 
To apply 
<ul>
<li>Log in to your Creative Access account or register today to apply for this opportunity</li>
<li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li>
<li>Once submitted, you can no longer amend your application, so proof-read carefully</li>
<li>Do not contact the company directly</li>
<li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li>
</ul>
This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, and individuals from lower socioeconomic backgrounds.
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

HarrisonParrott

HR assistant & operations assistant intern

Salary: £20,110 per annum (or part-time equivalent)
 
Employer training is a key strand of our work and helps to ensure our partners are providing environments for people from underrepresented communities to thrive and flourish. We’re looking for a trainee to work alongside our employer Training Coordinator and provide administrative support. 
<a href="https://creativeaccess.org.uk/" target="_blank">Creative Access</a> supports talented people from groups that are under-represented in terms of ethnicity, socio-economic background and disability, or facing significant barriers to employment, to not just enter the creative industries, but to thrive when they get in. We are a social enterprise, unrivalled in diverse recruitment, training and inclusion.
We provide a range of services to companies, from recruitment to employer training and consultancy. We work with over 500 creative companies, including ITV, Sky, The National Theatre, Aardman Animations, the Financial Times and Hearst.
Working with the Chief Executive and our lead trainers, this role would be crucial in supporting the planning and delivery of our work with partners. The successful candidate will assist with the day to day administration relating to the employer training programme, help with new business enquiries and support with technical aspects of training delivery.
If you’re an energetic and highly organised people person, this could be the perfect opportunity to gain hands on experience as an integral member of the Creative Access team. The role will be a hybrid, working from home and the Creative Access office.
 
What you'll learn
<ul>
<li>
Liaising with external consultants
</li>
<li>
Dealing with employer partners to book in dates, answer queries and collate feedback
</li>
<li>
Managing the training diary and calendar
</li>
<li>
How to use a CRM system (Salesforce)
</li>
<li>
Managing incoming correspondence and supporting new business enquiries
</li>
<li>
Designing and creating PowerPoint and training materials
</li>
<li>
Assisting with running the sessions via Zoom and in person
</li>
<li>
Resolving queries from employer partners and providing general support to the team
</li>
<li>
General team support as required
</li>
</ul>
 
What we're looking for
<ul>
<li>Can-do attitude</li>
<li>
Strong attention to detail
</li>
<li>
Strong written and verbal communication skills
</li>
<li>
Unflappable nature and an ability to multi-task
</li>
<li>
Ability to problem solve and think on the spot
</li>
<li>
People skills / capable of developing personable relationships with employer partners
</li>
<li>
Ability to use Microsoft Office programmes, including PowerPoint, Outlook, Word and Excel
</li>
<li>
An interest in diversity issues and what is going on across the creative sector
</li>
<li>
A genuine commitment to Creative Access’s aims and values
</li>
<li>
Hardworking with an appetite for learning and developing your skill set
</li>
</ul>
 
To apply
<ul>
<li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li>
<li>Once submitted, you can no longer amend your application, so proof-read carefully</li>
<li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li>
</ul>
This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, and individuals from lower socioeconomic backgrounds.
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.
Hours: standard office hours are 10.00 - 18.00 Monday to Friday. The post-holder will be expected to assume duties outside of working hours to support the delivery of the role and operation of the organisation when required. Open to discussing flexible terms.
Holiday entitlement: 22 days per calendar year, plus statutory English Bank holidays, the days between Christmas and New Year, and half a day for your birthday (pro-rated for part-time staff)
Office premises: Creative Access, c/o ITV, West Works, 195 Wood Lane, London W12 7FQ

Creative Access

Employer Training trainee

Salary: £22,500
Closing date: 31st May 
Start date: 18th July 2022
Duration: 12 months
 
Looking for a way to incorporate your love of theatre with your first steps into the professional world? Don't miss this opportunity to join theatre producer Kenny Wax. 
Kenny Wax’s productions include the smash-hit West End and UK Touring comedies The Play That Goes Wrong, the sell-out acclaimed musical SIX as well as UK Tours of Magic Goes Wrong, Groan Ups, What the Ladybird Heard, as well as new musicals Fantastically Great Women Who Changed the World and Identical.
Kenny Wax Productions is seeking a highly organised, motivated Office Assistant. The successful candidate will have a real interest in the theatre industry. This is a wonderful opportunity for someone looking to progress their career in the theatre sector by working for a vibrant production company with a group of dedicated and supportive colleagues.
 
What you'll learn
<ul>
<li>Office operations – likely to include: IT and Phone infrastructure, management support, phone &amp; email correspondence, meeting room preparation, researching and booking event space and catering, basic Health &amp; Safety awareness, liaising with contractors</li>
<li>Entry level theatrical production support – likely to include: audition and casting, rehearsal set up, press nights and gifts, event management, show programmes, accommodation and travel booking</li>
<li>Entry level theatrical marketing support – likely to include: proofing, print ordering and shipment, research as required</li>
</ul>
 
Responsibilities
Administration/Production
<ul>
<li>Provide administrative support to the Office Manager and Chief Operating Officer to ensure smooth day to day running of office and organisation</li>
<li>Work to improve, and where required, create systems and administrative processes to enhance the efficiency of the office</li>
<li>Answer phone and general email enquires, distribute and send all post</li>
<li>Manage the House Seat Bookings for SIX the Musical</li>
<li>Act as runner for the office, production and marketing teams and provide additional support to these departments as required</li>
</ul>
Office support
<ul>
<li>Be first point of contact for any issues related to office functionality, managing and resolving issues as they arise, escalating matters where necessary</li>
<li>Liaise with IT, communications &amp; photocopier companies as required</li>
<li>Log all office faults and required maintenance work</li>
<li>Receive and organise all office deliveries</li>
<li>Meet and greet all guests</li>
<li>Monitor and order office supplies</li>
<li>Manage meeting room diaries</li>
<li>Support the Office Manager in the administration of service agreements, maintenance contracts and operation contracts including refuse/recycling and utilities</li>
<li>Update Company Website as required</li>
<li>Organise all routine inspections e.g Gas and Fire Safety</li>
<li>Be office point of contact for regular freelancers/producing partners etc within the office</li>
<li>Organise office events as required</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Proven interest in theatre</li>
<li>A desire to develop your administrative skills in an office environment </li>
<li>Highly organised</li>
<li>Excellent communication skills and telephone manner</li>
<li>Good working knowledge of Microsoft Office</li>
<li>Flexibility, reliability, enthusiasm and a friendly ‘can do’ attitude</li>
</ul>
 
To apply
<ul>
<li>Log in to your Creative Access account or register today to apply for this opportunity</li>
<li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li>
<li>Once submitted, you can no longer amend your application, so proof-read carefully</li>
<li>Do not contact the company directly</li>
<li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li>
</ul>
This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, and individuals from lower socioeconomic backgrounds.
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

Kenny Wax Limited

Office assistant

Closing date: 29th May at midnight
Salary: £21,500
Duration: 12 months
 
Are you keen to learn more about the publishing industry while developing transferable professional skills?
<a href="https://www.publishers.org.uk/" target="_blank">Publishers Association</a> are the member organisation for UK publishing, representing companies of all sizes and specialisms.  Its members produce digital and print books, research journals and educational resources across genres and subjects.  
This 12-month, entry-level role focuses on administration and sits in the external affairs team of the Publishers Association. 
 
What you'll learn
<ul>
<li>A huge amount about the publishing industry and the member companies that make up Publishers Association's key councils and groups</li>
<li>As well as about member organisations generally and how they work</li>
<li>Working within the external affairs team means that the role holder will learn more about areas such as public affairs, communications, policy and campaigns</li>
</ul>
 
What you'll be doing
<ul>
<li>Provide the administration support for four sector councils and other member groups and meetings as required</li>
<li>Provide administrative support for other internal and external meetings, as well as occasional diary support for senior staff</li>
<li>Maintain contact records and lists on Customer Relationship Management (CRM) platform</li>
<li>Provide basic office administration support (i.e. ordering supplies, answering office switchboard and general email)</li>
<li>Support administration and communications/marketing of key external and member events</li>
</ul>
 
What we're looking for
<ul>
<li>This role would suit someone who is interested in the publishing industry, the creative industries more widely and/or working within an external affairs/communications function</li>
<li>You can demonstrate key administrative skills, such as organising and taking minutes (notes) for meetings</li>
<li>Good IT skills and familiarity with Office365 and Microsoft packages, as well as platforms used to organise and host online meetings like Zoom and Teams</li>
<li>Some experience of using customer relationship management software (CRM) like Hubspot would be welcome but isn’t essential</li>
<li>No degree requirement, but the candidate will need a very good level of written English and good IT skills</li>
<li>Very good written and oral communication skills</li>
<li>Excellent organisational and time management skills</li>
</ul>
 
To apply
<ul>
<li>Log in to your Creative Access account or register today to apply for this opportunity</li>
<li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li>
<li>Once submitted, you can no longer amend your application, so proof-read carefully</li>
<li>Do not contact the company directly</li>
<li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li>
</ul>
 
This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, people with disabilities and individuals from lower socioeconomic backgrounds.
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

4 Operations / Facilities / Admin Positive Action scheme Jobs