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Closing date for applications: Friday 19th September 2025 at 11.59pmSalary: £26,500Duration: 12 months&nbsp;Working hours: 9am - 5pm, Monday to FridayLocation: Bloomsbury, LondonStart date: Early October 2025 Blend operations, admin and customer service with this exciting 12-month traineeship at an historic trade union.<a href="https://societyofauthors.org/" target="_blank">The Society of Authors</a> is the UK's largest trade union for all types of writers, illustrators, and literary translators. We have been advising authors and speaking out for the profession since 1884. With over 12,500 members, the Society of Authors (SoA) provides unlimited, confidential advice on all aspects of the business of authorship, including the clause-by-clause vetting of publishing and other contracts. SoA run and support hundreds of events each year, including professional training and industry discussions, and member-led community events online and around the UK.As part of the operations team, you will be responsible for supporting the head of operations by providing front of house cover on reception as well as handling a variety of administrative tasks, building management, assisting with events, coordinating with various departments, and ensuring that daily operations run smoothly as well as providing administrative support to our 11 national, special interest groups and networks.This role is ideal for someone looking to develop a career in operations and administration, with the opportunity to support with additional responsibilities and projects as experience grows. You will play an important part in ensuring the smooth running and welcoming atmosphere of our offices, directly supporting both internal teams and our member community. To excel in this multifaceted role, you will need to be able to think on your feet, have good time management skills and enjoy wearing more than one hat to excel in this multifaceted role. Key activitiesFront of house / operations<ul><li>Maintaining kitchen supplies and ensuring that this area is kept clean and tidy throughout the week</li><li>Taking ownership of SoA stock of branding materials</li><li>Handling incoming and outgoing mail and receipt of packages for the SoA and our tenants</li><li>Handling any building/facilities issues that may arise whilst you are in the office</li><li>Providing support to the head of operations which may be wide in scope dependent on the time of year and demands of the organisation</li><li>Being on hand to take care of any day-to-day issues as directed by the head of operations. For example, in the absence of the head of operations you will be directed to co-ordinate lift repairs or other building issues</li><li>Assisting with the running meetings, board meetings and events both internal and external</li><li>Any other task reasonably requested from the management team at SoA</li></ul>Groups administration<ul><li>Social media: updating group Facebook pages including uploading events to those pages and sharing relevant news, information and updates</li><li>Coordinating nation and special interest group activity: including administration for event listings and group communications</li><li>Liaising member volunteers: coordinating and scheduling member communications, including newsletters, meetings, fielding emails from group committees. Sourcing and supporting volunteers for new groups. Arranging training for volunteers</li><li>Managing the nation and special interest group networks: including a twice-yearly session for group chairs to connecting and collaborate</li><li>Feeding into the SoA communications for nation and special interest groups: including content for The Author and SoA newsletters</li></ul>General<ul><li>Opening and closing of the reception area on your office days</li><li>Being the first aider and fire marshall for our ground floor and events space</li><li>Responsible for stationary stock supplies for the office</li></ul>Full training will be provided. What we are looking for<ul><li>Ability to multitask and manage time efficiently and effectively</li><li>Familiarity with Office 365, particularly Teams, Outlook and SharePoint</li><li>Excellent communication skills both written and verbal</li><li>High level of accuracy and attention to detail</li><li>Ability to work both in a team and independently in an approachable manner with a proactive approach</li><li>Some experience of website editing would be desirable</li></ul> To apply<ul><li>Log in to your Creative Access account or register today to apply for this opportunity</li><li>Upload your CV, cover letter and portfolio (optional) as one document</li><li>Applications without a tailored cover letter will not be accepted</li><li>Once submitted, you can no longer amend your application, so proof-read carefully</li><li>Do not contact the company directly</li><li>Please email any queries about this role to Creative Access at this address:&nbsp;<a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li></ul>This opportunity is open to individuals from groups that are under-represented in the creative industries. This includes, but is not limited to, individuals who identify as Black, Asian, or from other ethnically diverse backgrounds,&nbsp;or people of any ethnicity who belong to the following under-represented groups: disabled people,&nbsp;people with the characteristic of gender reassignment,&nbsp;individuals from lower socioeconomic backgrounds, carers and asylum seekers.The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more. The Society of Authors is also recruiting for a <a href="https://opportunities.creativeaccess.org.uk/job/membership-and-local-groups-administrator-36253" target="_blank">membership and local groups administrator</a> (closing Friday 19th September 2025 at 11.59pm). Candidates are welcome to apply for both roles, but will be required to submit separate applications for each.

The Society of Authors

FoH/operations assistant & groups administrator

Salary: £28,119 per annumTerm: Fixed-term for 18 monthsHours: This is a full-time role but we will consider candidates who would prefer a job share.&nbsp;Location: St Pancras with some occasional work outside of standard working hours &nbsp;The British Library's International Team is seeking an International Skills Exchange and Governance Coordinator to support our international skills exchange projects and coordinate the day-to-day activities relating to the governance of the international office strategy.&nbsp;Over the past 8 years, the British Library’s International Office has worked with partners around the world to advance knowledge and mutual understanding in a spirit of mutually beneficial reciprocity. This work includes multiple collaborations, projects and relationships to deliver skills and knowledge exchanges with international partners. You can find more information about our work via our website: <a href="https://www.bl.uk/about/international" target="_blank">https://www.bl.uk/about/international</a>&nbsp;&nbsp; &nbsp;The role&nbsp;You will act as a focal point of co-ordination for international skills exchange activities run through the International Office, both at the British Library and at partner organisations in the UK and abroad. You will coordinate a number of annual special events with international networks, such as seminars, webinars and conferences.&nbsp;You will also provide high quality administrative and co-ordination services for the International Strategy group and regional programme boards, and manage all organisation and correspondence in relation to these.&nbsp;You will report to the Head of the International Office and will be part of a small team of people who are passionate about international relationships and cultural heritage, and who can develop and implement impactful international projects.&nbsp;So, if you want to make a meaningful impact, creating skills and knowledge exchanges that support libraries and archives across the world, we want to hear from you!&nbsp; &nbsp;About you&nbsp;We are looking for a proactive, highly organised candidate, with diplomatic skills. Crucial to this role will be your ability to connect with people, to think on your feet and to work with a variety of people both internally at the British Library and with international partners.&nbsp;Organisation will come naturally to you and you will be adept at juggling multiple projects. You will also have good experience in minute-and note taking, as well as writing well-structured documentation, such as briefing papers.&nbsp;We are particularly keen to hear from people with a good experience of communicating across different cultures and good understanding of diversity. We are looking for an excellent communicator who recognises the value of collaboration, working well with colleagues at all levels.&nbsp;&nbsp;We particularly welcome applications from Black, Asian, mixed race and other ethnically diverse candidates and disabled candidates. We would like to increase the representation of these groups within The British Library to ensure our workforce is as diverse as the public that we serve. Creating an inclusive workplace is the core of our business and a way to engage the diversity of thought that is essential to achieve our aims.&nbsp; &nbsp;ApplicationApply on the British Library website via the Apply buttonClosing date: Sunday 21st September 2025&nbsp;Interview date: Wednesday 8th October (afternoon) and Friday 10th October (all day) – Interviews will be held in-person in at our London site in St Pancras.&nbsp; &nbsp;About us&nbsp;As one of the world’s great libraries, our duty is to preserve the nation’s intellectual memory for the future and make it available to all for research, inspiration and enjoyment. At present, we have well over 170 million items, in most known languages, with three million new items added every year. We have manuscripts, maps, newspapers, magazines, prints and drawings, music scores, and patents. We make our collections and programmes available to all. We operate the world’s largest document delivery service providing millions of items a year to customers all over the world. What matters to us is that we preserve the national memory and enable knowledge to be created both now and in the future by anyone, anywhere.&nbsp; &nbsp;What we can offer you&nbsp;<ul><li>A competitive salary.</li><li>A fantastic pension scheme with minimum employer contributions of 28.97% (this may be higher dependent on grade).</li><li>Flexible working hours, with the ability to take up to 5 days flexi leave in a 3-month period.</li><li>25 days holiday.&nbsp;</li></ul>Full details of employee benefits can be found on our <a href="https://www.bl.uk/about/careers" target="_blank">Careers: Benefits page</a>.We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

The British Library

International skills exchange and governance coordinator

Closing date for applications: Friday 26th September at 11.59pmSalary: £24,570Hours: 09:30 - 18:00, Monday to FridayStart date: As soon as available&nbsp;Duration: 12 months Step into the world of luxury merchandising with this 12-month traineeship. From fashion and footwear to fine jewellery, you'll learn how to coordinate showrooms and present collections at a global communications agency.<a href="https://purplepr.com/" target="_blank">PURPLE</a> is a global lifestyle communications agency with offices in Los Angeles, Miami, New York, London, Hong Kong &amp; Singapore.For more than two decades, PURPLE has been the leader in culturally connected, results driven brand communications. With the original founding team still leading the business, they bring together cross-generational and diverse personal networks globally to connect people and brands, build strategy and drive commercial success.PURPLE's in-house talent pride themselves on their international networks, working collaboratively across luxury and creative industries to deliver game-changing earned media campaigns that are always bespoke, non-traditional and often provocative. Understanding the world of luxury and the ever evolving possibilities to lead in the space, PURPLE offers connected services across Communications, Events, Social Media, Partnerships, and VIP &amp; Talent.As the trainee showroom &amp; logistics coordinator, you will work closely with the operations manager to ensure the smooth operation of the UK showroom. You will oversee a team of interns and play a key role in managing the movement and presentation of collections across fashion, accessories, footwear, eyewear, watches and fine jewellery clients. You'll also get the chance to support internal teams by ensuring all merchandise is accounted for, well-presented and ready for editorial, stylist, influencer and VIP appointments. Key activities<ul><li>Maintaining sample archive and off-site inventory logs ensuring all product is easily located and accessible</li><li>Pulling sample and logistics reports as required to support the wider fashion team</li><li>Maintaining a polished and orderly showroom environment that is client ready at all times</li><li>Accurately packing, labelling and documenting all outgoing shipments, both domestic and international, in line with PURPLE protocols</li><li>Working with the Operations Manager to maintain stock of necessary showroom and office supplies</li><li>Support showroom set-up for UK Press Days and other brand activations</li></ul> What you will learn<ul><li>How to oversee the receipt, processing and tracking of all client samples using Fashion GPS (Launchmetrics)</li><li>Supervise and support interns with unboxing deliveries, checking in samples and preparing items (e.g. steaming) for restocking</li><li>Ensure timely communication of all sample activity to relevant internal and external stakeholders</li><li>Coordinate end-of-season sample returns and shipments to clients</li><li>Keep the dispatch area neat and functional to promote a safe and efficient working environment</li><li>Assist the wider team with ad hoc tasks and ongoing projects as needed</li></ul> What we are looking for<ul><li>A natural flair for merchandising</li><li>An interest in the creative sector, fashion or public relations</li><li>A professional organiser that enjoys detail and loves finding solutions</li><li>An understanding of the importance of 100% confidentiality</li><li>Passionate about ensuring all PURPLE employees have the support they need to flourish in their roles</li><li>An interest in diversity, equity and inclusion is desirable</li><li>Ability to work in a fast-paced environment</li><li>Proficient with Microsoft suite</li><li>Excellent verbal and written communication skills</li><li>Proactive and independent with the ability to take initiative</li><li>Excellent time management skills with a proven ability to meet deadlines</li></ul> To apply<ul><li>Log in to your Creative Access account or register today to apply for this opportunity</li><li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li><li>Once submitted, you can no longer amend your application, so proof-read carefully</li><li>Do not contact the company directly</li><li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li></ul> This opportunity is open to individuals from groups that are under-represented in the creative industries. This includes, but is not limited to, individuals who identify as Black, Asian, or from other ethnically diverse backgrounds, or people of any ethnicity who belong to the following under-represented groups: disabled people, people with the characteristic of gender reassignment, individuals from lower socioeconomic backgrounds, carers and asylum seekers.The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

Purple PR

Trainee showroom & logistics coordinator

13 Operations / Facilities / Admin Opportunities in United Kingdom