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Closing date: 12th January, 23:59Salary: £25,742-£29,605Interviews: 26th January  Would you enjoy supporting the director of a busy art gallery? Do you have experience of administration and ensuring reporting requirements and plans are maintained in an efficient way? Kettle's Yard house and gallery in Cambridge is looking for an assistant to the director &amp; programme support. This role will provide administrative support to the director, and undertake tasks related to the administration of the programme of activities at Kettle's Yard.With a changing programme of vibrant contemporary exhibitions, this is an exciting time to join the team at Kettle's Yard. This role supports the varied work of the director and is a key part of a small team supporting the overall operations of a busy gallery including exhibition and events planning. This is an excellent opportunity for strong administrators and PAs with a passion for the creative arts. Responsibilities  <ul><li>Provide administrative support to the director, including diary management and arranging meetings, booking and arranging travel, note-taking, collating, and filing expenses, maintaining key contact lists (including staff, committee members, and other stakeholder groups).</li><li>Be a first point of contact and manage and respond to inquiries.</li><li>Provide support to the director in his role as head of the program through organizing and maintaining files and planning documents, arranging regular meetings of the program team, taking and circulating notes as required.</li><li>Assist the director with maintaining and developing key donor and stakeholder relationships.</li><li>Support the assistant director and the administration &amp; reporting assistant to ensure reporting requirements and deadlines are met by the programming team.</li><li>Support the programming team to compile and prepare reports and keep related spreadsheets up to date.</li><li>Assist in administrating funding applications and data collection to meet funder requirements.</li><li>Support the running of events at Kettle’s Yard when required.</li><li>Act as 'secretary' to the senior leadership team (SLT) and the Kettle’s Yard Music Committee by compiling, circulating, and filing quarterly committee papers and taking the minutes of meetings.</li><li>Provide organizational and administrative support for other regular meetings, including housekeeping team meetings.</li><li>Assist with the implementation of current and new organizational procedures and administrative systems, liaising with the operations manager and other managers as required, and attending monthly operations meetings on behalf of the programming team.</li><li>Set up and maintain processes to support the efficient planning and delivery of the program, in liaison with other colleagues.</li><li>Support the program team with maintaining and updating budgets.</li><li>Support the operations manager and wider front-of-house team in relation to the effective management of the office and public events, through championing new ways of working, environmental sustainability, and compiling and collating program-related data.</li><li>Depending on the personal circumstances of the post holder, be a building key holder.</li><li>Seek to uphold Kettle’s Yard’s values and contribute, as appropriate, to organizational policies, plans, and working groups, including financial resilience, inclusion, access, anti-racism, and environmental sustainability</li></ul> Knowledge, skills and experienceEssential<ul><li>Providing administrative support in a busy office as part of a team.</li><li>Managing multiple tasks and deadlines.</li><li>Confidence with IT (including Excel) and ability to learn new computer-based processes as required.</li><li>Strong literacy skills and attention to detail.</li><li>Ability to multi-task.</li><li>Ability to take accurate notes of meetings.</li><li>Ability to communicate with and liaise confidently and clearly with a wide range of stakeholders.</li><li>The ability to work evenings on occasion.</li><li>A commitment to inclusion, anti-racism, and environmental sustainability.</li><li>Educated to A level standard/NVQ level 3 or equivalent level of practical experience.</li></ul>Desirable<ul><li>Experience in diary management and making travel arrangements for senior staff.</li><li>Experience in working in an arts or cultural organization.</li><li>Experience of collating data and information for reports</li><li>Administrative related qualifications</li><li>An interest in the visual arts  </li></ul>The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.Please state in your application that you found this role through Creative Access.

1 Opportunity in Stowmarket IP14, UK