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Closing date: 5pm, Wednesday 2 October 2024Interviews: Week commencing 14 October 2024Salary: £24,000 per annumContract: Full-time permanent position&nbsp;Are you a highly organised individual with a knack for finance and a passion for supporting a dynamic office environment?The Contemporary Art Society currently has a membership of 78 museums across the UK: from Plymouth in the South to Orkney in the north, from Swansea in the West to Norwich in the East. These museums welcome more than 21 million visitors a year collectively.This general administration role is key in ensuring that all financial paperwork is accurately recorded and organised, while also assisting the Office Manager with the smooth operation of the office. The role involves supporting our outsourced finance function (JS2) and serving as the initial point of contact for their queries.The post holder reports to and provides support for the Deputy Director.This position is five days/ week. Usual working hours are 9.30-5.30. Occasional evening work may be required.&nbsp;&nbsp;&nbsp;Key responsibilitiesFinance<ul><li>To collate financial information on a weekly basis to be sent to JS2, including invoices and income details, ensuring all information is correctly coded and authorised by budget holders</li><li>To receive debtors reports and ensure debtors are chased and recovered.</li><li>To ensure managers have provided details of sales invoices to be raised and these are provided to JS2 in accordance with the agreed timetable.</li><li>To ensure monthly charge card statements are logged, coded, authorised, and all receipts provided&nbsp;</li><li>To file financial information&nbsp;</li><li>To deal with general banking enquiries.</li><li>To maintain sterling &amp; foreign currency petty cash spreadsheet, reconcile weekly and ensure top-ups are made as needed.</li><li>Direct debits – set up new Patron direct debits, maintain paperwork and inform the Development team of any direct debits received.&nbsp; Cancel direct debits when necessary.</li><li>Paypal – code any PayPal income received and transfer balance across to the main bank account.</li></ul>General duties<ul><li>To provide general office support, covering for the Office Manager in their absence, including opening post, answering incoming calls and receiving visitors</li><li>To provide support to the Deputy Director as appropriate, including matters related to the management and servicing of the Board.&nbsp;</li><li>Any other duties appropriate to the post as assigned by the Deputy Director or Director.</li></ul>&nbsp;Knowledge, skills and experience<ul><li>A high level of organisational ability, with perfect attention to detail</li><li>Experience of managing a database</li><li>Good team working skills</li><li>Excellent time management skills and the ability to multi-task and manage competing priorities</li><li>Interest in finance and strong financial literacy.</li></ul>Desirable experience:<ul><li>Experience working within a small team&nbsp;</li><li>Commitment to the aims and ethos of the Contemporary Art Society.&nbsp;</li></ul>We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

Contemporary Art Society

Administrator

Closing date: 9am, Monday 23&nbsp;September&nbsp;Salary: £27,706 per annum plus benefits including a final salary pension scheme, generous annual leave, and flexible and hybrid working.&nbsp;Contract: Permanent, working 35 hours per week&nbsp;(Arts Council also recognises the benefit of flexible working as a valued part of the way we work, and welcome applications from individuals who require flexibility)Location: London&nbsp;(The role will be predominantly based at our London office, with occasional travel to our Brighton and Cambridge offices. Although we encourage a hybrid work approach and support remote working combined with regular in-person contact days with other team members, this specific role, due to its nature, will mostly require in-person work, with up to one day of remote work per week.)Interview: (In person at the London Office) Tuesday 08 October&nbsp;Help create safe, welcoming, and efficient workspaces for staff and visitors by joining our Facilities team in London.Arts Council England (ACE) is the national development agency for creativity and culture. ACE is an arm's length non-departmental public body of the Department for Digital, Culture, Media and Sport. It is also a registered charity.&nbsp;Our 2023-26 Investment Programme will benefit 990 organisations bringing creativity and culture to villages, towns and cities across the country. We have 9 strategically placed offices in England to ensure we have a meaningful regional presence from which we work with the sector and local stakeholders. This role sits within the Estates and Facilities Team – part of Finance and Corporate Services (Finance, IT, HR, and Insight) and our aim is to:&nbsp;<ul><li>Create sustainable property and workplaces that enhance wellbeing, engagement, and productivity.</li><li>Put people in the places they need to be to do their best work and among the communities they serve.</li><li>Give choice over where and how people work so that they are empowered to work in the smartest ways.</li></ul>We are seeking to recruit a highly motivated individual to join our Facilities Team based at our London office. You will support the Senior Facilities Manager in playing a key role in providing an efficient, courteous, and professional service to staff and visitors. This role encompasses a wide range of responsibilities, from ensuring high health and safety standards to maintaining a clean and functional office environment. Some of the main duties include conducting staff inductions and office tours, raising purchase orders to suppliers, handling contract administration, and monitoring cleaning standards. This role may also involve maintenance and practical work to address any facility issues.Another key area is the monitoring and reporting of planned and reactive maintenance and generally contributing to maintaining a healthy and safe environment for staff and visitors.&nbsp;&nbsp;Knowledge, skills and experience<ul><li>Applicants should have experience of working in a facilities management environment or in a similar customer-facing role</li><li>Be approachable and reliable with a "can-do" attitude</li><li>Possess strong organisational and planning skills</li><li>Demonstrate a proficient working knowledge of Microsoft Office, particularly Excel, Outlook, and Teams, along with the ability to use a range of IT systems</li><li>The ability to be able to prioritise and respond to changing priorities whilst working effectively within a small team as well as independently is essential as is the ability to communicate effectively at all levels face to face and in writing</li><li>This role requires the ability to take initiative and proactive steps to address issues and enhance the working environment</li></ul>Full training will be given and there will be opportunities to participate in other relevant training.&nbsp;The position is full-time - 35 hours per week to be worked between the hours of 08:00 and 18:00 Monday to Friday, some travel to other offices may be required occasionally.We’re looking to appoint quickly so will favour those candidates who are able to start within a month of being offered the post.&nbsp;To view the job description please <a href="https://artscouncilengland-my.sharepoint.com/:w:/g/personal/emma_collins_artscouncil_org_uk/EaiuKvPHrMJCn32ZIGFhdI0BHc0QDW_tc-CXiJFPHwXYNA?e=nnpyTS" target="_blank">click here</a>. To view the recruitment pack&nbsp;which outlines more details about working for Arts Council please click&nbsp;<a href="https://artscouncilengland-my.sharepoint.com/:b:/g/personal/catherine_kane_artscouncil_org_uk/EdjZCTTG1uxKvtYc71YZWCYBGKaZ3n4s_kS5JVuvaYCs2A?e=QhMcjc" target="_blank">here</a>.&nbsp;About usArts Council offers a range of benefits to our employees including hybrid and flexible working, a generous annual leave allowance and the Arts Council Retirement Plan - a final salary scheme. To find out more, click&nbsp;<a href="https://www.artscouncil.org.uk/working-us/benefits" target="_blank">here</a>.&nbsp;Our Code of Ethics requires that employees of the Arts Council are not able to receive an Arts Council grant, investment or loan funding - either in person, as a member of a partnership, or for any organisation they own. There are also limitations on board or CEO positions employees can hold in organisations we fund. For more information on this, please talk to the recruiting manager or contact&nbsp;<a href="mailto:recruitment@artscouncil.org.uk" target="_blank">recruitment@artscouncil.org.uk</a>&nbsp;Equality diversity and inclusion statementArts Council are committed to building an inclusive employer and workplace and recruiting a workforce that is as diverse as the communities we serve. However, you identify, and whatever background you bring with you, we welcome you to apply for a role at Arts Council.If there are any adjustments that would help support you in your application, please do let us know when you apply. If you are disabled Evenbreak are able to provide support with your application, for further information please visit their website at&nbsp;<a href="https://hive.evenbreak.co.uk/" target="_blank">here</a>.Disabled, D/deaf and/or neurodivergent people and those from Black, Asian and Ethnically Diverse backgrounds are underrepresented in our workforce so we particularly encourage applications from people in these groups.We believe our recruitment process should be inclusive and transparent. Find out what to expect with our&nbsp;application&nbsp;<a href="https://artscouncilengland-my.sharepoint.com/:b:/g/personal/catherine_kane_artscouncil_org_uk/Eb75zAi8uDxFhhBbkFOmReABiLZsa5eqio-1OeGns5lgLA?e=gbgIFG" target="_blank">guidance</a> and more about our commitment to diversity on our website&nbsp;<a href="https://www.artscouncil.org.uk/developing-creativity-and-culture/diversity" target="_blank">here</a>.&nbsp;&nbsp;Please note: We do NOT accept CVs or cover letters as part of our recruitment process. If you require any documentation in an alternative format, please contact&nbsp;<a href="mailto:recruitment@artscouncil.org.uk" target="_blank">recruitment@artscouncil.org.uk</a>&nbsp;&nbsp;Please state in your application that you found this role through Creative Access.

Arts Council England

Assistant, Facilities (London & Southeast)

Closing date for applications: 20th September at 23:59Salary: £29,000 to £31,500 per annum&nbsp;We are currently looking for a Learning and Engagement Coordinator to join our Culture team on full time permanent basis.The Southbank Centre is Europe’s largest arts centre and one of the UK’s top five visitor attractions, occupying an 11-acre site that sits in the midst of London’s most vibrant cultural quarter on the South Bank of the Thames. Its impact and reach are significant and it is respected internationally as a convener of great artists and diverse audiences and for being entrepreneurial and innovative in response to a volatile and changing financial landscape. The Southbank Centre is a charity that is determined to demonstrate its ambition to remain innovative, disruptive and experimental in what it does and to be highly relevant to the artists it wants to work with and to the audiences it wants to attract.We are seeking a resourceful, motivated and solution focused Learning and Engagement Coordinator to support the Culture team in delivering our Strategic Objectives at the Southbank Centre.The Culture team brings together expertise in Equity, Diversity &amp; Inclusion, Internal Communications &amp; Engagement, and Learning &amp; Development to ensure a cohesive and intentional approach to our internal organisational culture. The Culture team sits within the wider People &amp; Culture department, which also includes People Operations and People Partnering teams.&nbsp;Responsibilities<ul><li>The successful candidate will work across a variety of responsibilities which include but are not limited to:</li><li>To contribute and support the mission, aims and objectives of the Culture team’s work.</li><li>To provide effective day-to-day support to the Culture team in the planning, delivery and smooth running of projects, training and events.</li><li>To be part of a team which is positive, energetic and mutually supportive.</li><li>Work within the team to support the Head of Culture, Internal Communications &amp; Engagement Manager and our Learning &amp; Development Manager.</li></ul>&nbsp;Knowledge, skills and experience<ul><li>Experience of working in a HR team, Education, or as an Administrator.</li><li>An interest in or a desire to learn more about HR, Internal Communications and Engagement, Learning and Development, and Equity, Diversity and Inclusion.</li><li>Able to work flexibly as part of a team in a busy and fast paced environment.</li><li>Able to be organised and a skilled multi-tasker.</li><li>Able to manage your time whilst pro-actively communicating to key stakeholders to ensure clarity of deliverables.</li><li>Able to maintain high levels of accuracy and attention to detail.</li><li>Be confident in your written and verbal communication skills.</li><li>Able to liaise with a range of stakeholders at all levels.</li><li>Able to to maintain confidentiality on sensitive matters.</li><li>Able to work within an ever changing landscape and with varying degrees of ambiguity.</li><li>Strong IT skills - we use Google so if you have used this before great. If not please be prepared and ready to learn a new system.</li><li>Able to maintain confidentiality and trust</li><li>Able to work professionally to support circa 500 colleagues across the organisation who have a range of views, experiences and ways of working.</li></ul>If you feel you have just some of the required skills and experience but meet the person specification, we would still encourage you to apply; we are very open to continuing the training and development of individuals who are self motivated to acquire new skills and knowledge relevant to the role.&nbsp;If you wish to learn more about this role please download the attached job description and please come along to our Learning &amp; Engagement Coordinator Information Session which will be held on Zoom on Thursday 5 September 2024 from 1pm to 2pm.The session will be an opportunity to learn more about the role or to ask any questions before submitting an application. Please register your interest <a href="https://docs.google.com/forms/d/1RPjEHJmlpikGOfKMezmKp6WIpeh1_xmxBWXJCYmCJqg/edit" target="_blank">here</a> to attend the Information Session. Please note that we will accept booking for this session until Thursday 5 September 2024 at 10 am.We welcome applications from people from a Black, Asian or Ethnically Diverse background or those who are D/deaf or disabled. If you wish to discuss reasonable adjustments such as a BSL interpreter for your interview please indicate this on your application form. Interviews will take place at The Southbank Centre. If you would like to speak to someone about any adjustments or concerns you can also email <a href="mailto:hrteam@southbankcentre.co.uk" target="_blank">hrteam@southbankcentre.co.uk</a> and we will be in touch with you to make the necessary arrangements.Please include in your application that you found this role through Creative Access.&nbsp;

The Southbank Centre

Learning and engagement coordinator

13 Junior Opportunities