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Closing date for applications: 7th July 2025 at 11.59pmSalary: £38,475 per annumTerm: Permanent, working full time hours of 35 per week Are you a proactive organiser with a passion for clear communication and seamless project delivery?This role will be responsible for the delivery of project governance and project communications and the efficient running of all aspects of the Project Office including high level administrative support. &nbsp;The post will also involve project management of smaller workstreams and assistance in stakeholder management and liaison.The successful candidate will bring strong experience in a fast-paced environment with proven skills in diary management, meeting coordination and document control. Proficiency in Microsoft Office is essential, along with excellent written and verbal communication. ResponsibilitiesPROJECT MANAGEMENT/SUPPORT<ul><li>Be the first point of contact within the Project Office and be responsible for the timely flow of information between the Project Office and internal stakeholders.</li><li>Assist in client design briefing and feedback processes, arranging stakeholder workshops and consultations. § Assist with contractor appointment processes.</li><li>Be a point of contact for site issues and take relevant action to deal with/escalate them as necessary. § Assist with managing the operational impact of the project, including vibration monitoring.</li><li>Assist with contractor management on small works outside the scope of the main contract - including getting contractors set up on site, organising access passes and permits to work, and proving Gallery knowledge to assist with Contractor Risk Assessments.</li><li>Assist with all aspects of project delivery more widely, particularly the reopening of areas and supporting public openings.</li></ul>COMMUNICATIONS<ul><li>Input into project communications and messaging, including working with the Press &amp; Marketing Team, Development Team and other departments as necessary on internal and external advocacy. Ensure all information provided is current and accurate. § Write and manage the dissemination of project updates, bulletins, intranet and web content working closely with the comms and advocacy teams.</li><li>Lead site tours for internal and external personnel as required.</li><li>Organise project and contractor workshops and celebrations, including booking venues and catering.</li><li>Deliver presentations, staff talks and Q&amp;As to all gallery departments.ADMINISTRATION</li><li>Administration of all project meetings, including scheduling, preparing agendas, reports and papers, and taking minutes.</li><li>Diary management for the Project Director and diary support for the Client Project Managers.</li><li>Booking meeting rooms, facilities, venues, travel and catering for the team as required. Managing stationery and other materials orders.</li><li>Liaise with the IT department as necessary regarding the IT needs for the Project Office.</li><li>Manage and develop efficient and effective administrative systems, including project filing and archiving. Administer various security processes, including DBS checks, vetting and training for design team, contractors and consultants.</li><li>Delegation of administrative tasks to the Business Support team.</li></ul>FINANCE<ul><li>Process expenses for the Deputy Director &amp; Chief Operating Officer and the Project Team and liaise with the Finance Team as necessary.</li><li>Support the Finance Team in the management of purchase orders, coding and invoice processing</li></ul> Knowledge, skills and experience<ul><li>Administrative experience (in a busy working environment, ideally within a large organisation: including diary management and meeting scheduling, setting up and maintaining filing structures, documentation management and version control</li><li>IT proficient, very competent Microsoft Office user, including Excel, with self- sufficient office skills.</li><li>Strong communication skills with a high standard of written and verbal English and a considerate, tactful approach.</li><li>Excellent people and relationship building skills and the ability to operate successfully with people at all levels (including Trustees).</li><li>Ability to take responsibility and make informed decisions under pressure.</li><li>Strong time management skills with ability to prioritise and meet deadlines.</li><li>Ability to work without supervision and to take initiative as appropriate.</li><li>Ability to always maintain discretion and confidentiality.</li></ul>We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

Gallery

The National Gallery

Capital projects coordinator (Masterplan Projects)

Closing date for applications: Sunday 20th July at 11.59pmSalary: London Living WageStart date: 2nd September 2025Duration: 4 monthsWorking hours: 9:30am - 6pm, Tuesday to Saturday Kickstart your arts sector career with this structured and comprehensive 4-month learning experience at Pace.<a href="https://www.pacegallery.com/" target="_blank">Pace</a> is a leading contemporary art gallery. It represents many of the most significant international artists and estates of the twentieth and twenty-first centuries. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy for vibrant and dedicated relationships with renowned artists. Pace Gallery’s internship programme offers a structured, well-rounded learning experience to support career development and provide opportunities in the arts sector to people from under-represented backgrounds.Our internship offers a thorough insight into every aspect of the commercial gallery world, including sales, marketing, exhibitions, operations, shipping and art handling. This position is aimed at those who would like to gain experience across the workings of the gallery and who, in return, can offer a new and different perspective. The key requirements are an enthusiastic willingness to learn, a can-do attitude and a proactive personality. Our aim is to attract people who might not have thought about working in the arts sector before or who have not yet had the opportunity to gain experience. Areas of learningSales<ul><li>Artist and object research from both an art market and art historical perspective </li><li>Administrative tasks including client lists and artwork management</li><li>Client and artist support</li><li>Sales process overview</li></ul>Communications - Marketing &amp; Events<ul><li>Press outreach </li><li>Events and press research projects </li><li>Events / public programming support </li></ul>Communications - Archives<ul><li>Book maintenance, research and stock checking </li><li>Sales pack support</li></ul>Operations - Corporate<ul><li>Regular stock check for the gallery and office, including kitchen supplies, stationery and books </li><li>Ensuring smooth communication between gallery and office</li><li>Ensuring all exhibition material such as press releases or exhibition catalogues are well stocked</li></ul>Operations - Finance<ul><li>Sales Invoicing</li><li>Budgeting</li><li>ARR, AML &amp; VAT</li></ul>Registrar &amp; Shipping<ul><li>Insight into international art shipping- including customs, Export licenses and Cites </li><li>Gain understanding of insurance regulations  </li><li>Gain insight into the differences between primary and secondary market works </li><li>Gain insight into consignment and loan agreements between Pace and other Institutions</li></ul>Art Resources<ul><li>Insight into handling artworks including condition reports, transport and artwork care </li><li>Gain understanding of installation requirements for artworks</li></ul> Key activities<ul><li>Covering the phones as necessary </li><li>Providing front desk cover as necessary </li><li>Greeting clients, journalists and visitors </li><li>Maintaining a clean and professional front desk </li><li>Preparing for any special events or private views </li><li>Assist with catalogue mail outs and post </li><li>Assist Gallery Assistants with organising and tidying all FOH &amp; BOH areas</li></ul> What we are looking for<ul><li>Demonstrable knowledge of art and the art sector</li><li>Personable and able to interact with a variety of people</li><li>Front of House/client facing experience is preferable</li><li>Enthusiasm to learn and contribute to the gallery</li><li>Willingness to flex to the ad hoc nature of the role</li><li>Strong eye for detail</li><li> A degree or equivalent qualification is a requirement for this role - in Art History or similar subjects is preferred</li></ul> To apply<ul><li>Log in to your Creative Access account or register today to apply for this opportunity</li><li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li><li>Once submitted, you can no longer amend your application, so proof-read carefully</li><li>Do not contact the company directly</li><li>Please email any queries about this role to Creative Access at this address:&nbsp;<a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li></ul> This opportunity is open to individuals from groups that are under-represented in the creative industries. This includes, but is not limited to, individuals who identify as Black, Asian, or from other ethnically diverse backgrounds, or people of any ethnicity who belong to the following under-represented groups: disabled people, people with the characteristic of gender reassignment and individuals from lower socioeconomic backgrounds.The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

Pace Gallery

Gallery intern

2 Museums, Galleries and Libraries Opportunities