Administrative assistant

Salary: Starting from £27,000

We are looking for an administrative assistant to join our busy, flourishing Children’s Books division.

Simon & Schuster, a global leader in general interest publishing, is dedicated to providing the best in fiction and nonfiction for readers of all ages, and in all printed, digital and audio formats. Its distinguished roster of authors includes many of the world’s most popular and widely recognized writers, and winners of the most prestigious literary honors and awards. It is home to numerous well-known imprints and divisions such as Simon & Schuster, Scribner, Atria Books, Gallery Books, Adams Media, Avid Reader Press, Simon & Schuster Children’s Publishing and Simon & Schuster Audio and international companies in Australia, Canada, India, and the United Kingdom, and proudly brings the works of its authors to readers in more than 200 countries and territories. 

Simon & Schuster Children’s Books is one of the leading children’s publishers in the UK, dedicated to immersing children of all ages in diverse and creative reading experiences, encouraging a lifelong love of reading. Founded in 1998, it has a record of continuously strong sales, prestigious awards, and numerous high quality and bestselling titles and series. Much-loved authors and illustrators include Lauren Roberts (Powerless) A. F. Steadman (Skandar and the Unicorn Thief), Ben Miller (The Night I Met Father Christmas), Sue Hendra and Paul Linnet (Supertato), Benji Davies (The Storm Whale) and many more. Simon & Schuster Children’s Books won Children’s Publisher of the Year at the 2023 British Book Awards.

The successful candidate will be an integral part of the Simon & Schuster UK Children’s team offering invaluable administrative support, working across all Children’s sub-departments with a particular focus on Sales and Marketing.

This role reports to the Head of Children’s Sales with a dotted line into the Marketing Director. 

Responsibilities

The job role is predominantly administration-based, including but not limited to facilitating:

• the smooth processing of supplier invoices;
• creating and co-ordinating materials for internal and external presentations;
• scheduling meetings;
• taking minutes of meetings;
• booking travel;
• managing event orders with external contacts and our warehouse; 
• running market data and compiling sales histories; 
• updating internal databases and presentations and supporting social media marketing campaigns.

Knowledge, skills and experience

• We are looking for an individual who has a good grounding in administration and is able to hit the ground running with the ability to work in a fast-paced environment. 
• They must have excellent attention to detail with first-rate organisational and prioritisation skills. 
• Strong written and verbal communication skills, along with proficiency in Microsoft Office is a must. 
• They will be a quick learner of systems and be able to work both autonomously and with supervision/support.

To apply

Please apply by attaching your CV and cover letter by 13 December 2024.

Simon & Schuster UK is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity and gender expression. At Simon & Schuster UK, the spirit of inclusion feeds into everything that we do, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all.

The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.

Please state in your application that you found this role through Creative Access.