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Closing date for applications: 21 August 2025 at 9.00amSalary range: £38,000 - £40,000 per annum, depending on experienceContract: This is a fixed-term contract for maternity leave cover for 10-months, starting early October 2025 with the possibility to extend on a monthly basis, up to 3-months hereafterHours of work: Full-time, Monday-Friday, 10:00-18:00, at the Foundations office in London, EC1 Step behind the scenes of a leading arts foundation and provide essential support to senior staff while ensuring the smooth running of a creative and collaborative office.&nbsp;We are seeking a proactive and highly organised individual with previous experience to join us as personal assistant &amp; office manager on a fixed-term contract. This role is central to the smooth running of the Foundation, providing essential support to our managing director and chief operating officer and ensuring our offices remain a welcoming and creative space.This is an exciting opportunity for someone looking for an interim role to join Freelands Foundation. The successful candidate will work closely with the Foundation's managing director and chief operating officer, providing them with day-to-day assistance, while overseeing the smooth running of the office. The personal assistant / office manager will also assist the wider team with administrative tasks, including preparing materials for trustees and advisory committee meetings. They will oversee the office, managing stationery supplies, maintaining equipment and liaising with building services. ResponsibilitiesPersonal assistant<ul><li>Handling correspondence for the director including emails, letters and phone calls</li><li>Managing the director’s diary and email inbox</li><li>Ensuring the effective running of meetings chaired by the director and COO, creating agendas, disseminating materials and producing minutes.</li><li>Providing administrative support for the director and COO, such as arranging travel, accommodation, and managing expenses.</li></ul>Office management<ul><li>Deliver the smooth running of the office, sourcing office supplies, maintaining kitchen refreshments, and managing the relevant invoices and budgets</li><li>Greet office visitors and ensure all guests are appropriately welcomed</li><li>Manage The Freelands Foundation public-facing inbox, collating responses to queries as and when required</li><li>Support the coordination of regular team meetings and social events, including monthly team socials and annual celebrations</li><li>Manage relationships with relevant contractors, such as building contractors and regular suppliers</li><li>Coordination of post and deliveries</li></ul>Human relations<ul><li>Ensure up-to-date employee records are maintained for both permanent and temporary team members</li><li>Support the administration of recruitment, including the interview process, onboarding and offboarding</li><li>Help line managers in the administration of their performance management duties, sending reminders for annual reviews and making sure all relevant pastoral records are kept up to date</li><li>Processing any necessary background checks for new members of the team and arranging training as required</li></ul>Governance<ul><li>Lead on the coordination of quarterly Trustee meetings, including preparation of agendas and production of meeting minutes</li><li>Support the collation of governance-related information, such as directors’ conflicts of interest and terms of reference</li></ul> Knowledge, skills and experienceEssential<ul><li>Previous personal assistant / executive assistant experience to senior leadership within an organisation</li><li>Exceptional administration of Microsoft 365, in particular, Outlook and Word</li><li>Comfortable working with HR systems, with working knowledge of BreatheHR a benefit</li><li>Excellent attention to detail and the ability to resolve problems quickly and efficiently</li><li>Proficient organisational skills, with the ability to prioritise and multitask with ease</li><li>Proactive people management skills, including with senior management and external stakeholders</li><li>Strong communication skills, both written and verbal</li><li>Ability to handle confidential information with sensitivity and discretion</li><li>Positive and proactive approach, ability to find practical solutions and to work cooperatively with internal and external stakeholders</li><li>Good project management and event planning skills</li></ul>Desirable<ul><li>Knowledge of charity governance structures and operational practices</li><li>An active interest in visual art and education</li></ul> Please refer to the full job description and candidate specification by clicking the 'Apply' button and downloading the job description from the web page. We welcome and encourage applications from candidates who are under-represented in the creative industries.Please state in your application that you found this role through Creative Access.

Freelands Foundation

Personal assistant & office manager (fixed term maternity cover)

Closing date for applications: 18 August 2025Salary: £25,500 (if Edinburgh-based) or £26,500 (if London-based) Ready to start your publicity career? Help bring book campaigns to life at a leading independent publisher and gain hands-on experience working with authors, media and events.&nbsp;Canongate Books is one of the UK’s leading independent publishers, B Corp certified and shortlisted for both Publisher of the Year and Independent Publisher of the Year at this year’s British Book Awards. We are known for our award-winning campaigns, collaborative approach and focus on author care. We’re looking for a publicity assistant to join the campaigns team full time on a permanent basis in our London or Edinburgh offices.This is an exciting opportunity for a self-motivated individual seeking an entry level role in publicity at an independent publisher, with the opportunity to work directly with some of the leading authors in the industry.&nbsp;The main purpose of the role is to provide administrative support to our busy publicity department. Our ideal candidate will be an enthusiastic and hardworking individual with an interest in media and events. They will have strong interpersonal and communication skills; strong attention to detail; experience in managing and prioritising a varied workload to meet deadlines; and ideally a working knowledge of Outlook and Microsoft applications. Responsibilities<ul><li>Collating and saving media clippings from online monitoring service and weekly newspapers</li><li>Collating the monthly blogger newsletter and fulfilling book requests</li><li>Monthly bookseller submissions for category previews</li><li>Admin for the publicity team which may include processing invoices, booking travel and accommodation, maintaining budgets, writing up meeting minutes, diary management, etc</li><li>Providing production with quantities and delivery instructions for new titles</li><li>Taking an active role in running the company’s digital channels</li><li>Assisting in the smooth running of events and book signings (may involve weekends and evenings and travel around the UK)</li><li>Supporting the team in the running of publicity campaigns</li></ul>This is a full-time role reporting to the head of publicity.&nbsp; &nbsp;To apply, please send your CV (including contact details for two references)&nbsp;and a covering letter to Lucy Zhou, head of publicity, detailing why you feel you are suitable for this role Additional informationWe offer a wide range of benefits shown on our website's <a href="https://canongate.co.uk/about/employee-benefits/" target="_blank">Employee Benefits page</a>Canongate is committed to the principle of equal opportunity in employment and its employment policies for recruitment are designed to ensure that no job applicant or employee receives less favourable treatment on the grounds of age, disability, gender re-assignment, marriage and civil partnership, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. If you don’t meet every requirement listed but believe you have the skills and experience to thrive in this role, we still want to hear from you.&nbsp;Please state in your application that you found this role through Creative Access

Canongate

Canongate Books

Publicity assistant, Canongate books

Closing date: 22nd August 2025Salary: £27,000 - £33,000 per annum, depending on experience&nbsp;Reporting to: This role reports to the managing director&nbsp;Hours: 5 days – 37.5 hours a week Monday – Friday. Contracted hours are 9.30am – 6pm with one hour for lunch .Location: The Fane office is based in&nbsp;Farringdon, London, with the option to work from home up to 40% of the time. This role is also expected to spend time at the Fane Warehouse in North London. Are you an admin and operations whizz with a strong eye for detail?Fane is a leader in the production and curation of spoken word events, bringing the most exciting names in culture and entertainment to audiences around the world. We programme over 500 live and online events each year. We also run LoveMyRead, the home of book gifting online.A significant part of what Fane does involves selling books, whether for consumer events, corporate engagements, or our e-commerce platform,&nbsp;LoveMyRead. We are seeking a&nbsp;book operations manager to lead all book-related activities within the company.&nbsp;As the book operations manager, you will&nbsp;oversee and manage the operations and logistics process for Live tours across the Fane Group,&nbsp;relationship management of bookstores and publishers across the UK, distribution from the Fane warehouse, curation of the LoveMyRead website, and manage the warehouse team when it comes to distribution and stock maintenance.&nbsp; Main duties<ul><li>Maintain computerised administration for all book sales for the Fane Group for consumer and corporate events </li><li>Liaise with sales departments at multiple publishers on terms, delivery, and delivery logistics </li><li>Support the UK literary landscape by commissioning bookstores across the UK to work at Fane Group events</li><li>Liaise with the Live team and publishers with regards to terms for live events and bookselling at live events </li><li>Work with other promoters on live tours and events as an external bookselling partner </li><li>Ensure that, where necessary, all stock is signed and delivered safely to the Fane&nbsp;&nbsp; &nbsp;warehouse for distribution purposes </li><li>Manage the curation of books sold via all e-commerce platforms, working across promotions of stock regularly with the Marketing department </li><li>Analyse with the marketing department how to best promote book sales alongside live tours and one-off shows </li><li>Keep Fane’s e-commerce platform updated to ensure the company uses signed stock effectively </li><li>Book and manage freelancers for live bookselling opportunities across the Fane Live programme. </li><li>Attend events&nbsp;regularly to oversee the running of the book</li><li>Distribution/bookselling at live events </li><li>Liaise with venues to organise the distribution of books for live events </li><li>Work closely with the Customer Service team on all customer queries regarding books at live events </li><li>Oversee and manage the Fane Warehouse and the Book Distribution Coordinator to organise all returns, inventory management, and postage of books for the Fane Online programme</li><li>Maintain all finances and invoicing for the book department</li></ul> We’d love to hear from you if you have<ul><li>Experience in a similar role </li><li>Ownership mentality </li><li>Strong interpersonal and communication skills (written and verbal) </li><li>Excellent working knowledge of Microsoft Office, in particular Excel </li><li>Experience of management </li><li>Accuracy and exceptional attention to detail </li><li>Ability to work in a fast-paced environment under short deadlines </li><li>Excellent time management skills </li><li>Team player with a positive attitude </li><li>Dynamic with a hands-on, can-do attitude </li><li>Willingness to learn and adapt to all kinds of situations </li><li>A high level of professional integrity</li><li>Honest, reliable, and hard-working </li><li>A comfort with working weekends and unsociable hours from time to time</li></ul>Desirable&nbsp;<ul><li>Understanding of the publishing industry. It would be useful but not essential if you have previous work experience within the sales team at a Publishing house, or in an events role at a bookstore. </li><li>Experience of line managing is desirable, but not essential </li><li>Comfortable with physically demanding work</li></ul> What we offer<ul><li>25&nbsp;days annual leave plus 2 bonus days </li><li>Bonus leave - Mental Wellbeing Day and a day off in the month of your Birthday</li><li>£120 per quarter Employee wellbeing allowance </li><li>Access to private healthcare (following 1 years’ service)</li><li>Access to free counselling and mental wellbeing services through our Employee Assistance Programme</li><li>4% pension contribution</li><li>Life Assurance of 4 x base salary</li><li>Annual season ticket loan</li><li>Bike to work scheme</li><li>Complimentary tickets to Fane shows, Kilimanjaro Live events and access to free books</li></ul> To apply<ul><li>Send a CV and cover letter outlining why you would be ideal for the role by clicking the 'Apply' button.</li></ul> We strive to create a working environment that promotes and values equity, diversity, inclusion and a sense of belonging; where everyone feels empowered to bring their full, authentic selves to work in a creative and safe space. We are committed to equal opportunities and to building a more inclusive team that reflects the communities we serve.&nbsp;Please state in your application that you found this role through Creative Access.

Fane

Book operations manager

Closing date for applications: Sunday 17 August 2025 at 11PMTraineeship Fee: You will be paid £120 per day for 24 days of work – that’s £2,880 in total.Traineeship Dates: 8 September – 28 November 2025 (12 weeks): 2 days per week, with one day ideally being Mondays. &nbsp;Bradford Producing Hub has partnered with Good Chance and their Stage Door Programme to offer a paid work placement and training opportunity for aspiring producers with lived experience of displacement.Stage Door is an opportunity created by Good Chance for people from refugee backgrounds at the early stage of their careers to participate in bespoke traineeships to develop their skills, networks and professional experience.At Bradford Producing Hub (BPH), we’ve partnered with live events organisations for over three years to host transformative paid work placements. We’re now proud to partner with Good Chance to offer a traineeship within our own team for an aspiring producer to gain hands-on experience in producing events and artist development programmes.We’re looking for someone excited about supporting the growth of artists and contributing to a vibrant arts sector here in Bradford, while building their own experience as an Assistant Producer.Bradford is a City of Sanctuary – a place where people from across the world make their home. This traineeship is part of a shared commitment to addressing the imbalance of opportunities for those who have sought sanctuary in the UK and are building a career in the creative industries. &nbsp;About the Traineeship:The Assistant Producer will support the BPH team with the planning, design, delivery, and evaluation of our training programmes and events. You will gain hands-on experience working in an arts development organisation and develop your skills and networks.You will have a main point of contact at BPH, who will provide regular check-ins and support you with your work. The Good Chance team will provide additional support throughout the placement period, including group cohort sessions with other Stage Door trainees to share skills, build networks and wellbeing support.There will also be funding available for you to attend professional development activities, which may include training days, skills sessions and webinars, or theatre and event outings.Following the placement, BPH will offer up to 3 additional mentoring sessions, looking specifically at what’s next, and helping with further development and career opportunities. You will also be invited to remain a part of the Stage Door network, which will include further development opportunities in the future, as well as tickets, outings and networking.We can adapt the working schedule to fit around your other commitments, such as family responsibilities, appointments, or other work. &nbsp;This traineeship is for you if you are:<ul><li>At the beginning of your career and bring with you the strength and perspective of someone with lived experience of displacement, such as a refugee, or an asylum seeker with the right to work in the UK <a href="https://www.gov.uk/government/publications/working-whilst-an-asylum-claim-is-considered/working-in-the-uk-whilst-an-asylum-case-is-considered" target="_blank">(check eligibility)</a></li><li>Living in the Bradford district</li><li>18 years old or over when the traineeship starts</li><li><a href="https://www.citizensadvice.org.uk/work/right-to-work-in-the-uk/check-if-you-have-the-right-to-work-in-the-uk/" target="_blank">Eligible to work in the UK</a></li><li>Interested in developing a career in producing or arts administration</li><li>Proactive and eager to learn and make the most of this opportunity</li><li>Keen to get involved and get hands-on as part of our training sessions and events</li><li>Organised with your time and good at working collaboratively as part of a team</li><li>Experienced in basic IT skills, including the use of email and Word documents</li><li>Available throughout the traineeship period (if there are any weeks that you can’t do, please speak to us as there may be some flexibility)</li></ul>For more information including roles and responsibilities, FAQs and how to apply please see the Bradford Producing Hub website via the Apply button.We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

Good Chance

Assistant trainee producer

Closing date for applications: 6pm, Monday 18th August 2025Salary: £45,000 - £50,000 depending on experience&nbsp; &nbsp;We are on a mission to champion change and celebrate diversity in classical music – do you have the skills and expertise to help us?&nbsp;After ten successful years of growth, underpinned by a strong mission and successful fundraising, the Chineke! Foundation is looking for a Projects Director who will help ensure that the production and organisation of projects match their artistic ambition.You will play an important role in the continued growth and evolution of the organisation. You will work closely with the Projects Team and lead on planning, selling and delivery. You will communicate the development of any new projects whilst overseeing the pre-existing engagements and work closely with our touring agents at Askonas Holt. Reporting to the Managing Director and working as part of our dynamic team of management staff you will play a vital role in the organisation.&nbsp; Your responsibilities will be:&nbsp;<ul><li>Attending all Chineke! rehearsals, projects and tours</li><li>Working closely with the artistic team to assist on curation of programmes, keeping track of conductor/soloist invites and handling contracting once bookings have been confirmed</li><li>Meeting with venues to generate interest in our future programmes and secure concert dates to build out regional tours around core Southbank Centre dates</li><li>Keeping the Development Director and Marketing and Communications Manager up to date on projects and future plans</li><li>Keeping track of our National Portfolio Organisation requirements with Arts Council and planning projects to meet our targets on the number of concerts in each category that we have committed to in each financial year</li><li>Working closely with our important partners i.e. Askonas Holt, Southbank Centre, Woolwich Works, Royal Albert Hall</li><li>Working closely with the Artistic Team and Managing Director to ensure that our performance plans align with our mission and 5 Year Development Plan</li><li>Producing and negotiating contracts to engagements (conductors, soloists, with venues/festivals, tours, commercial engagements etc.)</li><li>Contributing to a supportive and collegiate culture within the Chineke! Foundation</li></ul> &nbsp;Knowledge, skills and experienceWe are looking for these areas of experience and skills:&nbsp;<ul><li>First-hand knowledge and experience of working with orchestras</li><li>Confidence in advising the artistic team when developing programmes</li><li>Experience of recording and filming including rights and contracting</li><li>Experience of project scheduling</li><li>Ability to build strong new relationships with regional, national and international venues</li><li>Budgeting and negotiating skills</li><li>Outstanding networking skills in a range of settings</li><li>Ability to work from home and the Chineke! office at Woolwich Works in Greenwich</li><li>Commitment to advancing the cause of diversity in the arts</li><li>A strong work ethic, ability to work autonomously, and a willingness to work occasional irregular hours including weekends and/or whenever projects take place</li><li>A high standard of communication in written and spoken English</li></ul>Reporting to the Managing Director and in coordination&nbsp;with the Artistic Director and Deputy Artistic Director, you will handle the orchestra’s diary, lead on the production of projects and line manage the Orchestra &amp; Tour Manager and our Production freelancers. &nbsp;How to applyIf you have any queries, or wish to apply for the post, please send your CV and covering letter to Annabelle Baik, Concert Coordinator via the Apply button.Please include in your application that you found this role through Creative Access.

5 Operations / Facilities / Admin Opportunities