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Closing date for applications: 20 October 2025Salary: £28,808 pro rata per annumHours: Part-time, 16 or 24 hours per week, working on a shift pattern to be determined but within the hours of 08.00-22.00 between Monday-Sunday, additional hours may be necessary in order to fulfil the requirements of the postDepartment/team: Theatre operationsResponsible to: Building facilities managerContract: PermanentLocation: The Old Vic, 103 The Cut, London, SE1 8NB Play a key role in maintaining a historic Grade II listed building at the heart of live performance.The theatre operations team are collectively responsible for ensuring the smooth running of the building day-to-day. The building facilities assistant will provide practical support in maintaining and upkeep of the historic Grade II listed building. They will act as a first point of contact for any on the ground issues or queries related to the building and maintenance. Responsibilities<ul><li>Undertaking a range of maintenance and fabric tasks to aid the upkeep of our building</li><li>Carrying out routine monitoring of building systems and equipment, including the building management system (BMS) system</li><li>Under the supervision of the building facilities manager, practical maintenance and upkeep of our auditorium space, including auditorium seat repairs and numbering, including change overs as required</li><li>Taking responsibility as a fire marshall during evacuations and performing evacuation duties were required</li><li>Monitoring and responding to radio requests for building and facilities related tasks</li><li>Supervising external maintenance contractors when working on site, providing site inductions at the start of their work(s), and ensuring that they adhere to our safe working policies and procedures</li><li>Taking receipt of deliveries and assisting with moving equipment and assets around the organisation's premises</li><li>Preparing spaces, equipment, furniture, and the format of rooms ready for use</li><li>Carrying out and logging specified building, health &amp; safety (H&amp;S), environmental, and accessibility checks</li><li>Maintaining up-to-date knowledge of current and new safe working practices and adhere to them</li><li>Providing cover for the building facilities manager as required</li><li>Assisting the building facilities manager in preparing method statements and risk assessments for in house works, ensuring these are reviewed when required</li><li>Assisting the building facilities manager in ensuring that our COSHH records (inventories, risk assessments, data sheet) records are kept up to date and reviewed regularly</li><li>Assisting with fire, health &amp; safety and any other relevant training for staff and contractors as requested by the operations director, head of building operations and head of front of house (FOH) operations</li><li>Completing reactive requests from the site relating to the building and facilities</li><li>When required, operating the building management system – for which training will be provided</li><li>Assisting the head of building operations and operations administration manager with longer term objectives, such as the goal to reduce energy and carbon emissions, by identifying any patterns or practices that could be improved</li><li>Assisting with the undertaking of scheduled preventative maintenance work and checks</li><li>Acting as a first aider and attending refresher training courses when required</li><li>Acting as a key holder and out of hours emergency contact, responding as required</li><li>Working collaboratively with The Old Vic’s third-party facilities management company</li><li>Carrying out and logging specified building, H&amp;S, environmental, and accessibility checks</li><li>Maintaining up-to-date knowledge of current and new safe working practices and adhering to them</li></ul>This is not an exhaustive list of duties and the Theatre's management may, at any time, allocate other tasks which are of a similar nature or level. Knowledge, skills &amp; experience<ul><li>Experience in a similar maintenance or technician role, preferably within facilities or building operations</li><li>Basic understanding of UK building regulations and health and safety requirements</li><li>Technical qualifications or certifications are a plus, such as: City &amp; Guilds or NVQ Level 2/3 in plumbing, electrical systems, or building services</li><li>Previous experience of working within a public-facing premises</li><li>Comfortable working as part of a small team collaboratively, and working autonomously with minimal supervision</li><li>Demonstrable experience of completing building maintenance tasks</li><li>Good understanding of the safe and effective use of power and hand tools</li><li>Able to multi-task, work to deadlines, identify priorities and prioritise work with competing demands.</li><li>A ‘can do’ approach and positive relationship building skills across departments</li><li>Able to use initiative and find pragmatic solutions</li><li>Demonstrable continuous improvement approach to work</li><li>IT literacy, with good experience of the Microsoft Office suite (training will be given on software programs as required)</li><li>Awareness of environmental sustainability</li></ul> We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We are particularly keen to receive applications from people of the global majority, LGBTQ+, neurodiverse and disabled candidates.Please state in your application that you found this role through Creative Access.

The Old Vic Theatre

Building facilities assistant - part time

Closing date for applications: 12 October 2025Salary: £47,355 per annumContract: This is a full time, permanent role with on-site working required 4 days a week Bring your project management expertise to The National Gallery and lead mechanical and electrical projects that power a world-class institution and help preserve its collections for future generations.The National Gallery has an opportunity for a mechanical and electrical project manager to join the building and facilities department. This post is a key role within the buildings and facilities team and responsible for delivering assigned projects while coordinating works with relevant stakeholders. A strong understanding of project management and health and safety requirements is essential, as these are critical to ensuring projects are completed successfully, on-time and within budget.The ideal candidate should be self-driven, capable of working effectively as part of a team, and able to communicate clearly with colleagues across various departments. The post holder will also be expected to contribute to developing strategies for the replacement of mechanical plant and equipment, with a particular focus on enhancing energy efficiency and operational reliability. Knowledge, skills &amp; experience<ul><li>Higher national certificate (HNC) or equivalent in mechanical building services discipline (essential)</li></ul>Technical knowledge<ul><li>Excellent knowledge of mechanical and electrical building systems including building management systems (BMS)</li><li>Knowledge of current construction, design and management (CDM) regulations</li><li>Knowledge of interrelationship of building services including efficiency improvements&nbsp;</li></ul>Project management skills<ul><li>Strong project planning and management skills including application of departmental resources, consultants, staff and budgets</li><li>Preparing and maintaining procedural notes and reports to guide project delivery</li></ul>Problem solving&nbsp;<ul><li>Effective problem solver with proven ability in taking a systematic approach to address safety, efficiency, and cost effectiveness while managing uneven workloads</li><li>Ability to balance resources to meet competing demands, especially in constrained environments</li></ul>Communication skills<ul><li>Excellent communication and liaison abilities with internal and external stakeholders</li><li>Strong written communication skills including the production of clear reports, specifications, procedural notes and instructions will also be a major part of the work</li></ul> We welcome and encourage applications from candidates who are under-represented in the creative industries.Please state in your application that you found this role through Creative Access.

Gallery

The National Gallery

Mechanical and electrical project manager

Closing date for applications: 12 October 2025Salary: £47,355 per annumContract: This is a full time, permanent role with on-site working required 5 days a week Play a key role behind the scenes at an iconic cultural institution by leading the technical teams and maintenance services that keep everything running smoothly.The National Gallery has an opportunity for a facilities maintenance supervisor to join the building and facilities department. This post is a key role within the buildings and facilities team and responsible for the delivery and management of mechanical, electrical and plumbing (MEP) maintenance services across the National Gallery. It involves managing the term maintenance contractor and ensuring that environmental conditions and building systems are maintained to a high standard throughout the Gallery.The ideal candidate should be self-driven, capable of working effectively as part of a team, and able to communicate clearly with colleagues across various departments. This position offers the successful candidate an opportunity to combine innovation and experience with a structured approach to problem-solving, ensuring the reliable and efficient operation of plant and equipment. Knowledge, skills &amp; experienceTechnical knowledge<ul><li>Ability to advise managers and staff about the impact and coordination of proposed alterations and refurbishment works</li><li>Up to date in health and safety regulations and ensure requirements are met for the contract including review of method statements and Risk assessments for work carried out</li><li>Knowledge of environmental conditions, engineering services, and system replacements to optimise and reduce energy consumption</li><li>Higher national certificate (HNC) or equivalent in mechanical/electrical discipline&nbsp;</li></ul>Management/supervising skills&nbsp;<ul><li>Ability to manage the (ME&amp;P) engineering services through the incumbent site maintenance contracted team (Approx 20 in number), together with ensuring the environmental conditions and associated plant are maintained to a high standard throughout the Galley</li><li>Minor project planning and management including application of departmental resources, consultants, staff and budgets</li></ul>Problem solving skills<ul><li>A systematic approach to problem solving is required to achieve the safest, efficient and cost -effective methods of working within the constraints set by the building, the collection and its users</li></ul>Communication skills&nbsp;<ul><li>Excellent interpersonal skills and liaison abilities with internal and external stakeholders</li><li>Strong written communication skills including the production of clear reports, specifications, procedural notes and instructions will also be a major part of the work</li></ul>Diversity and equal opportunities&nbsp;<ul><li>To value and respect your colleagues and members of the public regardless of their background</li><li>To cooperate and contribute to measures introduced by the Gallery to ensure equality of opportunity and encourage diversity</li></ul> We welcome and encourage applications from candidates who are under-represented in the creative industries.Please state in your application that you found this role through Creative Access.

Facilities maintenance supervisor

Closing date for applications: 8 October 2025Salary: £28,119 per annum&nbsp;&nbsp;Location: London, St Pancras&nbsp;Contract: Permanent&nbsp;&nbsp;Hours: Full time (36 hours)&nbsp;&nbsp;Grade: C&nbsp;Proposed interview date: 4 and 6 November 2025 Help to build global connections at one of the world's greatest libraries! From diplomatic visits to tours and events, use your organisational skills to coordinate the activities of the British Library's international office.We are the national library of the UK and we are here for everyone.&nbsp; Our shelves hold over 170 million items&nbsp;– a living collection that gets bigger every day. Although our roots extend back centuries, we aim to collect everything published in the UK today, tomorrow and far into the future. Our trusted experts care for this collection and open it up for everyone to spark new discoveries, ideas and to help people do incredible things. Over the past 8 years, the British Library’s international office has worked with partners around the world to advance knowledge and mutual understanding in a spirit of mutually beneficial reciprocity. This work includes multiple collaborations, projects and relationships with international partners. You can find more information about our work via our website.The British Library's international team is seeking an international office co-ordinator to work with our partners across the world and coordinate the day-to-day activities&nbsp;in our international office. This role will act as a focal point of co-ordination for all international office run activities, such as professional and diplomatic visits, tours, private views and events. Crucial to this role will be your great administrative skills, ability to connect with people, to think on your feet and to work with a variety of people both internally at the British Library and with international partners. Organisation will come naturally to you, and you will be adept at juggling multiple projects and deadlines. We are particularly keen to hear from people with a good experience of communicating across different cultures and good understanding of diversity. You will report to the head of the international office and will be part of a small team of people who are passionate about international relationships and cultural heritage, and who can develop and implement impactful international projects. So, if you want to contribute to connecting libraries and librarians across the world, we want to hear from you! Responsibilities<ul><li>Act as the first port of call for international engagement requests by internal colleagues and external stakeholders</li><li>Proactively manage the coordination of a busy calendar of professional and diplomatic visits to the British Library, ensuring that the highest level of customer service and protocol is maintained at all times. Liaise with teams across May 2020 the British Library to ensure that visitors receive the information and experience they are expecting.</li><li>Compile and draft the full set of documentation required for international visits and engagement, including the production of visit checklists, logging international engagement activities and producing agreed sets of management information on international engagement.</li><li>Coordinate and maintain communications for the International Office, including the International Office corporate webpages, Intranet news items, Wiki spaces, blog posts and social media accounts.</li><li>Continuously improve and manage a comprehensive filing system for all international engagement files on the corporate shared drive.</li><li>Audit and maintain the international contacts database and database of visits and gifts, including following corporate procedures for gift declaration.</li><li>Organise all travel and accommodation bookings for International Office team and, on occasion, for other teams and colleagues</li><li>Provide other proactive administrative and office management support to the head of international, manager - international office and international engagement managers in planning and organising international engagement activities.</li><li>Provide support and co-ordination for other international engagement functions run out of the international office.</li></ul> Knowledge, skills &amp; experienceEssential<ul><li>Experience of working in a co-ordination position as part of a client / customer facing role, dealing with external stakeholders and contacts</li><li>Proven excellent organisational skills, with a track record of successfully meeting tight deadlines to a high standard</li><li>Experience of drafting informative and well-structured documentation, such as reports and briefing papers</li><li>Experience of successfully managing a full diary</li><li>Experience of working well under pressure, prioritising own workload and deadlines accordingly</li><li>Ability to employ discretion, diplomacy and firmness appropriately. Ability to communicate at all levels, and well developed interpersonal skills</li><li>Ability to recognise sensitive or political issues and act accordingly</li><li>Excellent skill in using MS Word, Outlook and Calendar, Excel and PowerPoint</li><li>Excellent spoken and written communication skills and a clear and helpful manner</li><li>Experience of making arrangements for travel, hospitality and accommodation</li><li>Experience of developing and maintaining efficient paper and electronic filing systems</li><li>Clear and precise numerical and financial skills.</li><li>Flexible and adaptable outlook; receptiveness to new working practices</li><li>A team player with an enthusiastic "can do" approach</li><li>A self-starter willing to act on own initiative</li><li>The majority of engagement work is based in St Pancras but liaising with teams in Boston Spa is required</li></ul>Desirable<ul><li>Previous experience of working within a team and providing coordination support is desirable</li><li>Experience of employing good office practice in providing support at senior level</li><li>Experience in customer service and/or a project environment</li><li>A genuine interest in international working</li></ul> Additional informationWhat we can offer you:<ul><li>A competitive salary</li><li>A fantastic pension scheme with minimum employer contributions of 28.97% (this may be higher dependent on grade)</li><li>Flexible working hours, with the ability to take up to 5 days flexi leave in a 3-month period</li><li>25 days holiday</li><li>Full details of employee benefits can be found on our&nbsp;<a href="https://gbr01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.bl.uk%2Fcareers%2F&amp;data=05%7C02%7C%7Cb8cc100c4d634562ca3508ddf1d6b22d%7C21a44cb7f9c34f009afabd1e8e88bcd9%7C0%7C0%7C638932626599210969%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=6libPucDKLT3KdA61%2Bk%2B1Acrg3CQD82vYy7nghl4Z3Q%3D&amp;reserved=0" target="_blank">Careers: Benefits</a> page</li></ul>We are&nbsp;unable&nbsp;to provide sponsorship under the UK Skilled Worker visa for this role.&nbsp;&nbsp; We particularly welcome applications from Black, Asian, Mixed Race and other ethnically diverse candidates and disabled candidates. We would like to increase the representation of these groups within The British Library to ensure our workforce is as diverse as the public that we serve. Creating an inclusive workplace is the core of our business and a way to engage the diversity of thought that is essential to achieve our aims.&nbsp;Please make sure that you state in your application that you found this role via Creative Access.

4 Operations / Facilities / Admin Opportunities