Admissions and events executive

Closing date for applications: Monday 10th February at 11.59pm

Salary: up to £35,000

Start date: March 2025

Contract: Permanent

Working hours: 9am - 5pm Monday to Friday (occasional evening/weekend events)

Location: Office-based in London (potential 1 day/week remote working)

Take your events experience and passion for food and education to this new role with Leiths Education.

Leiths Education is one of the most respected culinary institutions in the United Kingdom. Established in 1975 by Prue Leith, a renowned chef and food writer, the school has been providing high-quality culinary education for over four decades. Located in West London, Leiths offers a wide range of courses for aspiring chefs, home cooks, and culinary professionals. The school’s comprehensive curriculum covers everything from basic cooking techniques to advanced culinary skills, and it has a strong emphasis on using high-quality, seasonal ingredients and sustainable cooking practices.

In this role, you will support the admissions and recruitment manager in all aspects of student enrolment and to manage the planning, organisation, and delivery of internal, external, and virtual events across the business. The role requires high standards of customer service, effective stakeholder engagement, and smooth administration of admissions processes, while also contributing to income generation and the school’s reputation through events, partnerships, and educational outreach.

Main responsibilities

• Support the Admissions and Recruitment Manager in all areas of student enrolment including but not limited to the Culinary Diploma and other short professional courses such as WSET, Marine and Online Accreditation days
• To be responsible for the organisation, planning, management and operation of all aspects of all internal, external and virtual events for the whole business (examples below)
• Attend weekly sales / admissions meetings and provide updates on student enrolment
• Ensure a high standard of customer service is maintained at all times
• Work closely with the Director of Partnerships and Development to grow and develop income generating opportunities with external stakeholders e.g. corporate / kitchen dry hires
• Support the Director of Partnerships and Development with organisation and logistics of attending key education events to grow and develop Leiths' reputation as a key stakeholder in primary, secondary and higher education
• Enrolment and booking of Culinary Diploma students onto required courses (e.g. First Aid, WSET, Food Hygiene training)

Examples of school events to organise (working with the teaching team):

• Careers day
• Staff trips and whole school events 
• Student training (H&S etc)
• Leiths 50th Anniversary events
• Student wine trips
• Open evenings
• Guest demonstrations
• Prize giving
• Leiths Partner School trips / visits to Leiths School of Food and Wine
• Kitchen / dry hire
• Corporate events

Examples of external events to organise (working with Director of Partnerships & Development):

• Webinars and virtual open evening 
• Careers events in schools
• Stands at Education/Careers exhibitions/conferences
• Outreach events

Key activities

Admissions support

• Manage and log course/event bookings, ensuring accurate record-keeping and reporting
• Manage all areas of the student enrolment processes ensuring processes and automations are working at all times
• Assist in managing the Customer Relationship Management (CRM) system, ensuring accurate and up-to-date records are kept at all times
• Send formal acceptance communications and distribute preparation materials to students
• Oversee the collection of required documentation and ensure compliance with course requirements
• Assist the Admissions and Recruitment Manager with school tours and the setting up of interviews for potential students.
• Deputise for the Admissions and Recruitment manager

Event management

• Ensure all events are organised and managed smoothly and efficiently at all times
• Ensure all event management is delivered on time and within the allocated budget
• Ensure all Leiths staff are fully prepared for and supported at all events
• Ensure that all merchandise, marketing collateral, stock and setup required for successful events is ordered in good time 

General

• Respond in person, by telephone or email to staff, students and visitors in a professional and customer focused manner
• Provide a courteous and knowledgeable point of contact for people both within and outside Leiths responding in person, by telephone or email to staff, students and visitors 
• Comply with all relevant School policies and procedures including Health and Safety and Child Protection
• Any other reasonable duties as required by the business

Knowledge, skills and experience

Essential

• Previous experience in planning professional events 
• Experience in managing a budget
• Experience in delivering events to a deadline    
• Proficient in Microsoft Office (Excel and Word in particular)
• Experience using Teams and Office 365
• Excellent attention to detail 
• Strong organisational skills and ability to multitask 
• Excellent communication skills (both in person and virtual)

Desirable

• Experience working in an educational organisation
• Previous experience with admissions and enrolment 
• Experience using Monday.com CRM

As this is an educational organisation, the successful candidate will also need to complete these checks before starting the role:

• Enhanced DBS check
• Any gaps in employment history covered
• Overseas Police check (if necessary)

In recognition of the time taken to complete this training and paperwork, you will be reimbursed with an additional half day of pay.

To apply

• Log in to your Creative Access account or register today to apply for this opportunity
• Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)
• Once submitted, you can no longer amend your application, so proof-read carefully
• Do not contact or apply via the company directly
• Please email any queries about this role to Creative Access at this address: recruit@creativeaccess.org.uk

We welcome and encourage applications from candidates who are under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, those undergoing gender reassignment / transitioning and individuals from lower socioeconomic backgrounds.

Creative Access offers programmes of training, networking and support specifically designed for people from these under-represented groups.