Assistant artist manager

Closing date for applications: 2nd January 2025

Salary: £25,000-£29,000 per annum according to experience

Intermusica is seeking a highly organised, resilient, resourceful, and tenacious Assistant Artist Manager to work in our internationally renowned artist management department.

Intermusica is an award-winning international classical music agency. We offer strategic, personalised management for over 140 world-class and emerging artists; our first-class roster includes some of the most famous and respected artists and composers across the globe, including Alexandre Kantorow, Abel Selacoe, Renaud Capuçon, Leonidas Kavakos, Lahav Shani and Sir James MacMillan.  With nearly 40 years' experience in touring internationally acclaimed orchestras and ensembles, combined with the portfolio of genre-defining artists under our imagine brand, Intermusica is renowned for creating new and innovative projects around the world. 

We are constantly exploring what it means to bring classical music to life in the 21st century, driven by our key values: integrity, support, dynamism, and innovation. Founded in 1981 by Chief Executive Stephen Lumsden, Intermusica has a highly experienced workforce of over 40 staff based in London, Berlin, Munich and New York. 

This is the perfect opportunity for someone who is keen to work in artist management, with excellent prospects for career development.  As a member of a busy team, you will have the opportunity to work across the department, liaising with top international artists and promoters daily.

Responsibilities

• Develop an understanding of your artists so that over time you can build and cultivate a strong and trusting professional relationship with them, which will be integral to all aspects of your work.
• Administer artist diaries, liaising with a variety of external contacts (including promoters, venues, other artists, and agents) to arrange logistical aspects of all engagements.
• Co-ordinate rehearsal schedules, materials, and other requirements. 
• Take responsibility for keeping both the current and advance diary up to date for all artists.
• Oversee prompt checking, processing, and filing of contracts. 
• Develop understanding of media rights, coordinate agreement of rights with recording companies if necessary.
• Assist with travel and accommodation for artists where necessary, including researching and booking trips, negotiating travel contributions with promoters as and when required, as well as promptly processing visa and work permit arrangements in advance when needed.
• Where necessary, produce detailed schedules for artists and ensure that they have all the required information to fulfil their commitments.
• Work with the finance team to prepare financial paperwork (invoices, statements etc.) and to ensure prompt payments to artists and to Intermusica.
• Support tax applications by initiating and/or assisting where necessary. 
• Work with Intermusica’s Communications & Marketing department on a variety of promotional materials, keeping clients’ pages on the company’s website up to date with concert listings, recordings, reviews etc. 
• Collaborate with recording companies, local agents, PR agencies to coordinate promotional activity.

Additional

• Attend concerts and industry events on behalf of Intermusica as required. 
• Develop and maintain a thorough knowledge of artists’ careers and the promoters that we deal with.
• Organise travel/hotel/meetings/concert tickets for Artist Managers as required. 
• Assist with general office admin.

Knowledge, skills and experience

Essential

• Graduate calibre with prior administrative experience, ideally in an arts/cultural organisation.
• Excellent written and verbal communication, confident speaking on the phone and addressing issues/concerns head-on.
• Resilient and calm under pressure.
• Strong ability to multitask and deal with conflicting priorities in a multi-cultural and frequently fast paced environment.
• Team player who builds trust by being solutions-focused and accountable for their work. 
• Works to deadlines and with an excellent eye for detail.
• Proactive and able to demonstrate a positive and flexible approach in demanding situations with high stakes.
• Reliable, conscientious, and highly organised.
• Good IT skills, particularly Microsoft Office.
• Interest in and knowledge of classical music.

Desirable

• The role would suit someone seeking their second job in the arts.  
• Previous experience organising international travel and diary management.
• Working knowledge of a second language. 
• Prior experience of Overture (agency software).

Additional information

Intermusica operates a hybrid home/office working policy. Our current requirements are that staff work in the office for a minimum of 3 days per week. This is something we review on a regular basis.

First Round Interviews: Tuesday 7 & Wednesday 8 January 2025

Second Round Interviews: w/c 13 January, exacts dates tbc

We are committed to improving equality and diversity within Intermusica and the wider classical music sector. We believe that more diverse teams foster greater creativity, and we encourage applicants from diverse backgrounds. We ensure that the successful candidate is selected based on their relevant merits and that Intermusica staff are given equal opportunities.  

As part of the application process, we ask all candidates to complete a voluntary  Equal Opportunities Monitoring Form. Any information you provide will be treated as strictly confidential and used for statistical purposes only. It will not be seen by anyone involved in the selection process, and no information will be published or used in any way which allows you to be identified.

Applicants are required to satisfy Intermusica that they are authorised to live and work in the UK.

For any further questions on the role, please contact Leyla Güneş at lgunes@intermusica.com.  

Please state in your application that you found this role via Creative Access.