Assistant to the producers office

Closing date: 17th June 2025

Salary: £28,000 per annum

Contract: This is a full-time, fixed-term contract for 8 weeks (40 hours per week).

This role is an exciting opportunity for someone who is enthusiastic to learn about working with producers at a senior level and about developing their knowledge of administrative processes within the production industry.

ATG Productions is an international theatrical production company – dedicated to producing critically acclaimed, commercially successful and creatively ambitious work for the West End, Broadway and beyond. We are the in-house producers for ATG Entertainment – and place partnerships and creative excellence at our core.

CURRENT & UPCOMING PRODUCTIONS: the seven-time Olivier Award-winning Cabaret at the Kit Kat Club (Playhouse Theatre/ August Wilson Theatre, Broadway); Sunset Boulevard starring Nicole Scherzinger (St. James Theatre, Broadway); the three-time Olivier Award-winning Best New Musical The Curious Case of Benjamin Button (Ambassadors Theatre); Dear Evan Hansen (UK Tour); the Olivier Award-winning Best New Musical Sunny Afternoon (UK Tour); the world premiere of 50 First Dates: The Musical (The Other Palace); the official KC and the Sunshine Band musical Get Down Tonight (Charing Cross Theatre); Dolly: A True Original Musical the new Dolly Parton musical (The Fisher Center for the Performing Arts, Nashville), Waiting for Godot starring Keanu Reeves and Alex Winter (Hudson Theatre, Broadway) and ART starring Bobby Cannavale, James Corden and Neil Patrick Harris (Music Box Theatre, Broadway).

RECENT PRODUCTIONS & CO-PRODUCTIONS: A Streetcar Named Desire starring Paul Mescal (Noël Coward Theatre/Brooklyn Academy of Music, New York); Barcelona starring Lily Collins and Álvaro Morte (Duke of York’s Theatre); the official KC and the Sunshine Band musical, Who Do Ya Love? (Edinburgh); Player Kings starring Ian McKellen (West End/UK Tour); I Should Be So Lucky: The Official Stock Aitken Waterman Musical (UK Tour); Plaza Suite starring Matthew Broderick and Sarah Jessica Parker (West End/Broadway); Harry Clarke starring Billy Crudup (West End); Sunset Boulevard starring Nicole Scherzinger (West End); A Doll’s House starring Jessica Chastain (Broadway); Pretty Woman The Musical (West End/UK Tour/Zurich); Mother Goose starring Ian McKellen and John Bishop (West End/UK Tour); The Curious Case of Benjamin Button (Southwark Playhouse); The Doctor (West End); Dear Evan Hansen (West End); Mad House (West End); the Olivier Award-winning Cyrano de Bergerac (West End/Glasgow/New York); The Seagull (West End); Fatal Attraction (UK Tour); 9 to 5 the Musical (West End/UK Tour/Australia); Ian McKellen On Stage (West End/UK Tour/Broadway) and the Olivier Award-winning Caroline, or Change (West End/Broadway).

Key responsibilities

• Provide secretarial and administrative support specifically to the EA for the Executive Producer. Duties to include diary management, email correspondence, travel and hotel booking, ongoing management of house seat requests, filing, project research, and such other duties as needed.
• Support the EA to the Executive Producer with managing birthdays, events, and gifting for the Executive Producer’s & ATGP’s key contacts and relationships, in collaboration with the Office Administrator.
• Specifically support the EA to the Executive Producer with managing and coordinating all house seat requests for the Executive Producer and contacts of the Executive Producer.
• Support with any other ad hoc needs of the Executive Producer’s office including welcoming guests and clients to the office, purchasing food/drink needs as may be required.
• Provide cover support for the EA to the Executive Producer during periods of annual leave.
• Provide secretarial and administrative support to the department’s Senior Producers and Head of General Management, as needed. This may include, but is not limited to, diary management, travel coordination, and purchasing lunches as required.
• In collaboration with the Office Administrator, support with daily meeting room set up, which includes providing tea, coffee, water and rearranging / clearing out the space post-meeting.
• Provide office based administrative support to ATGP’s general management team as and when it is needed.
• Support the department’s Production Assistants with administrative tasks for active and upcoming productions. This may include, but is not limited to, travel and hotel coordination, expense claims, gifting and such other duties as may be required.

Knowledge, skills and experience

• Outstanding organisational and time management skills, able to prioritise their workload effectively.
• Excellent attention to detail.
• Discretion, particularly in relation to the diary management of the Executive Producer and Senior Producers.
• Strong communication skills, with the ability to deal effectively with people at all levels inside and outside the business.
• Creative and innovative thinking in relation to problem solving.
• Resilience and an ability to work proactively on their own initiative and effectively as part of a team.
• Flexible, adaptable, and willing to go above and beyond.
• The ability to work well under pressure and a proven ability to manage and meet conflicting deadlines.
• Experience within, and knowledge of, the theatre industry is desirable.

We welcome transferable skills from other industries. If you can demonstrate many of the essential skills, qualities and experience we encourage you to apply. We can provide training where necessary.

Additional information

This is a full time (40 hours per week), fixed term contract for 8 weeks, with a possibility of an extension beyond this, depending on the needs of the business. A flexible approach to weekly working hours may be required due to the international nature of this role and correspondence across multiple time zones. Additional hours and some weekend and evening work may be required.

We are proud to be an equal opportunity employer and strive to provide a stage for everyone. Onstage and off, we hold ourselves accountable for nurturing an inclusive culture.

Please state in your application that you found this role through Creative Access.