Company assistant

Closing date for applications: 9th January 2026 at 10.00am

Salary: £30,000 per annum

Contract: Fixed-term for 12 months

Join the team at an award-winning dance-theatre company, providing essential admin and logistical support that powers its artistic vision and keeps productions running smoothly.

Working closely across all teams the company assistant will support Matthew Bourne’s artistic vision by providing quality administrative and logistical support across the Company’s activities.

Matthew Bourne's New Adventures is an award-winning, ground-breaking British dance-theatre company, famous for telling stories with a unique theatrical twist. Since 1987 New Adventures has changed the popularity of dance in Britain, creating works that have altered the public perception of what is possible when it comes to telling stories without words.

This is an important role at the centre of the New Adventures team. The role provides general administration and personal assistant (PA) duties to the senior management team and works closely with all areas of the organisation to ensure the smooth delivery of our activity and the efficient day-to-day running of the organisation.


Responsibilities

Administration and coordination

• Act as the main point of contact for the New Adventures office including being the first point of contact for enquiries by telephone and by email
• Support with enabling clear and sufficient communication amongst the team, including the sharing of calendars, diary management for the executive director and occasionally other members of the senior management team (SMT), and regular updating of shared information - this also includes arranging appointments and meetings internally and externally
• Supporting SMT to book travel and accommodation and processing expense claims as required and in line with company policy
• Collate information from colleagues to produce and distribute our internal company diary document and CRM (Customer Relationship Management) system to help to better facilitate internal communications across the organisation
• Support the operations manager with use of office space by managing room bookings and the office diary and supporting general management with access to the studio when needed
• Take minutes of subcommittees (if needed), working groups and other meetings and circulate them to the team, and arrange links for hybrid versions of these meetings
• Carry out research as required by the operations manager or SMT
• Take a lead on organising internal company events and away days, booking event spaces and arranging hospitality. This includes birthday cards and gifts for staff throughout the year
• To lead on merchandise coordination which includes overseeing/managing the merchandise operation and looking for opportunities to maximise sales
• Support the operations manager to ensure that contracts or agreements are in place with all partners and freelancers including through maintenance of the centralised contracts log
• Support with the administration and delivery of designated activity, from booking travel, accommodation and equipment and communications support, to supporting the pastoral care of participants during workshops or residencies as required

Finance and operations

• Manage the day to day running of the office and store cupboard ensuring that it is always safe, clean, and presentable
• Oversee the maintenance of office services and equipment including being responsible for the administration of equipment hire externally and in-house
• Oversee the office IT facilities, providing basic troubleshooting and liaising with the operations manager/IT consultant as required
• Deal with dost and arrange couriers
• Keep the office stocked with supplies, such as stationery and refreshments
• Book meeting rooms and facilities as needed
• Meet and greet visitors, managing appointments at the office and provide refreshments
• Supporting when required with finance related tasks including ensuring the correct and timely operation of certain aspects of the computerised purchase ledger (including processing invoices and credit card/soldo card administration)

General

• Take an active role in your continuing professional development, identifying relevant training and professional development opportunities
• To always work in accordance with New Adventures' Environmental Policy and Action Plan and to proactively develop and encourage environmentally sustainable practice
• To embody the New Adventures Equality Plan, Dignity at Work Policy and any other policies or plans New Adventures may introduce in the future

Advocacy

• Attend premieres, press nights and important company performances and events as required
• Always act as an advocate for the company
• Attend industry events as a representative of the company
• On occasion tour with the company and represent the company at the presenting venues with overnight stays as required

Other

• To always act in the best interests of New Adventures
• To be an enthusiastic advocate of New Adventures and have a thorough understanding of the company's mission, vision and aims
• Other duties as reasonably required by your line

Knowledge, skills & experience

• Experience in administration, or training relevant to an administrative role, ideally within the arts or charity sectors
• Confident using Microsoft Office and able to learn new systems quickly (e.g., CRM platforms, accounting software)
• Demonstrable ability to manage multiple tasks, deadlines, and competing priorities
• Experience communicating professionally with a broad range of stakeholders
• Strong organisational skills with the ability to prioritise tasks and manage time effectively
• Positive, approachable attitude with a willingness to support colleagues across the organisation
• High level of accuracy and attention to detail in all work
• A confident, tactful communicator with excellent interpersonal skills
• Proactive, able to plan ahead and solve problems, and respond to changing priorities
• Flexible and able to work effectively both independently and within a small team
• Strong written and verbal communication skills, including the preparation of professional documents
• An interest in and understanding of the arts and cultural sector

We will be using this to shortlist applicants. There may be some questions here that you can't confidently answer 'yes' to - don't be put off by this. If you still feel that you could do the job well, we want to hear from you.

Please see the job pack on our website for a full job description and person specification.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please state in your application that you found this role through Creative Access.