Editorial assistant

Closing date: 16 January 2025

Salary: £26,500

Are you passionate about science fiction, fantasy and romantasy? 

We have an exciting opportunity to join the expanding Tor team as our new editorial assistant. We are looking for someone who is conscientious, detail-orientated, dedicated and highly organised to provide editorial and administrative support for our busy editorial team.

You will be an integral part of the close-knit, innovative Tor team, working on a wide range of speculative fiction. Tor is an internationally celebrated imprint specializing in speculative fiction/science fiction and fantasy, with sister imprints in the US and Germany. Tor UK’s prestigious list includes V. E. Schwab, Adrian Tchaikovsky, Talia Hibbert, Olivie Blake and Carissa Broadbent. In autumn 2024 we launched Bramble, our fantasy romance and romantasy list, with our horror list, Tor Nightfire, coming in 2025 and ambitious plans to expand our genre fiction lists further.

As the Editorial Assistant, you will play a crucial role in supporting the editorial process from manuscript to publication and be responsible for the smooth running of our administrative processes. You will have the opportunity to assist in the development and production of a wide range of speculative fiction and be a key support in keeping books on track from the moment of submission all the way through to publication and beyond.

Key responsibilities

• Providing administrative and editorial support to the editorial team at large 
• Reading and reporting on new submissions 
• Proofing jackets and covers and working with the editorial team on cover copy, straplines and other creative copy 
• Acting as the main port of call for colleagues who have questions about the publishing schedule, and fielding external enquiries
• Organizing meetings and taking minutes in departmental meetings
• Keeping our Biblio database and book metadata up to date 
• Preparing texts for handover to the production team.

Knowledge, skills and experience

Essential

• Passionate about speculative fiction with a keen interest in current market trends
• Effective writing, editing and oral communication skills
• Exceptional organizational skills and attention to detail
• Ability to manage multiple projects simultaneously and meet tight deadlines
• Relationship building skills to effectively collaborate with team members and external partners.
• A willingness to learn new skills and software
• Ability to work calmly under pressure.

Desirable

• Familiarity with Microsoft Word and Excel, and Google Docs and Sheets

What you’ll get in return

In return we can offer you an exciting role at the cutting edge of SFF publishing, a supportive and collaborative working environment as well as a competitive salary and benefits package.

Some of the benefits we offer:

• 28 days’ annual leave increasing with years of service + bank holidays
• Generous pension scheme
• Discounted private medical insurance
• Group income protection scheme
• Enhanced family pay and leave
• Flexible working hours and summer hours (early finish on a Friday during summer months)
• 2 Volunteer Days per year
• 75% off all Pan Macmillan books and regular staff book sales (highly reduced rates)
• Season ticket loan/advance
• Cycle to work scheme
• Discounts on shopping, Tastecard+ and gym memberships; Christmas club savings
• Daily free breakfast and monthly company lunch

This is a full time, permanent, and will be based in our offices in Farringdon, London, with some flexibility to work from home each week.

All applicants must be able to demonstrate the right to live and work in the UK in order to be considered for this role.

At Pan Macmillan, we are highly committed to promoting diversity, equity and inclusion (DEI) at every level of our organisation. We welcome applications from all individuals, including any age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. Our efforts to promote DEI are ongoing, and we continually strive to learn and improve our policies and practices. You can read our full Diversity & Inclusion Pledge here.

We want to ensure that all candidates are supported throughout the recruitment process, if you have any reasonable adjustments or accessibility requirements please contact Kayelle Danyluk (Head of Talent Acquisition) at kayelle.danyluk@macmillan.com 

Please state in your application that you found this role through Creative Access.

Please note that all personal information which we process in connection with your application will be treated in accordance with our Recruitment Privacy Notice available here. Please read our Recruitment Privacy Notice before submitting your application.