Events assistant

Reports to: Director of Awards, Events and Partnerships

Salary: £175 per day

Contract: Temporary (3 months)

Working pattern: Full time

Start date: At your earliest availability

Location: The WFTV office is currently based in a shared workspace in Somerset House, London. We operate on a hybrid basis and staff are required to come into the office a minimum of two days a week.

Apply by: Monday 20 April, 10am

Interviews: TBC

Women in Film & TV (UK) is seeking a highly organised and proactive Event Assistant to support the delivery of our dynamic programme of industry events.

Women in Film & TV (UK) is the leading membership organisation for women working in creative media across the UK and is part of a global network of more than 12,000 women. Our members represent a wide spectrum of roles across the film and television industry.

We deliver a year-round programme of in-person and online events, host a prestigious annual awards ceremony each December, and run the Four Nations Mentoring Scheme for mid-career professionals. Additionally, we collaborate with industry partners on research projects, manage bursary initiatives, and advocate for gender equality within the screen industries.

About the Role

This is a temporary hybrid role combining office-based work with online and in-person event delivery.

Our events are at the heart of our organisation, from thought-leading talks and screenings to member meet-ups and networking events. The Event Assistant will play a key role in ensuring our events run smoothly, professionally, and with a welcoming, inclusive atmosphere, working closely with the events team.

This is an exciting opportunity for someone looking to gain hands-on experience in a purpose-led organisation supporting women working across film, television and the screen industries.

Key Responsibilities

Event Preparation & Coordination

• Prepare and circulate detailed event briefs to speakers and internal stakeholders in advance
• Manage guest lists, registrations, and attendance tracking.
• Print and prepare event materials (agendas, name badges, signage and supporting documents).
• Support scheduling, logistics and internal planning processes.
• Attend the office as required for planning and event preparation.

Online Event Delivery

• Set up and support the delivery of online events using Zoom (meetings and webinars).
• Manage breakout rooms, screen sharing, recordings and technical settings.
• Provide live technical support to speakers and attendees.
• Ensure a seamless and professional virtual experience.

In-Person Event Support

• Provide on-site check-in and registration support.
• Assist with member meet-ups, networking events and panel discussions.
• Support speakers and guests to ensure a positive experience
• Help maintain the welcoming and inclusive tone of WFTV events
• Post-event reporting and administration.
• Distribute post-event feedback forms.
• Collate and summarise feedback.
• Prepare event reports including attendance data and key insights.
• Maintain accurate records and support evaluation processes.

Skills & Experience

• Previous experience supporting events, hospitality, or administrative functions.
• Strong organisational skills with excellent attention to detail.
• Confident technical ability, particularly with Zoom and website platforms for booking systems such as Wix or similar.
• Confident communicating with a wide range of stakeholders, including venues, suppliers, event partners, guest speakers and members,
• Clear and professional written communication skills.
• Friendly, professional and member-focused approach.
• Ability to work calmly and flexibly in a live event environment.
• Interest in film, television and the creative industries is highly desirable.

Working Arrangement

• Temporary contract
• Hybrid role (office-based and remote working)
• Availability required for in-person events, which may occasionally take place outside standard working hours

Women in Film & TV is committed to fostering an inclusive and supportive environment. We welcome applicants from all backgrounds and communities and encourage those who are passionate about championing women in the screen industries to apply.

HOW TO APPLY
To apply, please send your CV and a covering letter (maximum two pages) outlining why you are a strong fit for this role to the email address found via the Apply button by 10:00am on Monday 20 April.

Email subject line: WFTV Events Assistant

Please include in your application that you found this role through Creative Access.