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Closing date for applications: 5th December 2024Salary: £26,280 per annum pro rataContract: Full-time, fixed term (9 months)&nbsp;An exciting opportunity to contribute to the shaping of a world leading cultural festival.The Edinburgh International Book Festival is a world-leading cultural festival, with democracy, creativity, and ideas exchange at its heart. We celebrate the power of words and writing in all of their dynamic and imaginative forms, bringing diverse perspectives together, and empowering our audiences to deepen their understanding of our ever-changing worldThe Programme Administrator will be key member of the Programme team at the Book Festival, providing administrative support across the Adult and Children’s programmes and getting involved in all aspects of the creative process.&nbsp;ResponsibilitiesReporting to the Programme Manager, the role will include:<ul><li>Maintaining accurate participant and book records</li><li>Assisting with invitations and event mailings</li><li>Ensuring key programme milestones are met across the department</li><li>Acting as a central point of liaison internally and externally</li><li>Responding to queries promptly</li><li>Nurturing relationships with authors, publishers, chairpersons, and other stakeholders</li><li>Supporting with venue preparation, event coordination, and delivery on site during August 2025</li></ul>&nbsp;Knowledge, skills and experienceEssential<ul><li>Extensive administrative experience, preferably within a creative environment</li><li>Experience of working collaboratively, as well as a demonstrable aptitude for working independently</li><li>Computer literacy – including Microsoft Office, Teams, Monday.com, and databases – and the aptitude to learn new systems quickly</li><li>Confident presentation and interpersonal skills, including the ability to adapt communication to a diverse range of stakeholders</li><li>Organisational skills, with an ability to plan and prioritise to meet deadlines</li><li>Strong written and verbal communication skills</li><li>A practical, resourceful approach to problem-solving and a calm demeanour under pressure</li><li>An enthusiastic personality with a flexible, positive, can-do attitude</li><li>A commitment to equality, inclusivity, and diversity</li><li>A proactive and positive approach to work</li><li>The confidence to ask for assistance and support when necessary</li><li>Pays attention to detail but understands the bigger picture</li></ul>Desirable<ul><li>Knowledge of the publishing industry and/or festivals, ideally with experience of working in an arts organisation</li><li>Experience working in a third sector organisation</li><li>Experience of working with vulnerable groups</li></ul>&nbsp;Additional informationNormal hours of work are 9:30–5:30, Monday to Friday outwith Festival time. Additional hours are required during the Festival itself, with some long days and working up to six days a week. Any overtime worked (beyond the standard 40 hours/week) will be given back to the employee as TOIL.Applications close on Thursday 5th December 2024 and interviews will be held on 16th and 17th December 2024.&nbsp;We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please make sure you state in your application that you found this role via Creative Access.&nbsp;

Programme administrator

Closing date: 29th November 2024Salary range: £30,000-£35,000 per annumContract: Full Time, Fixed Term Contract (40 hours per week)&nbsp;Want to make your mark in the world of live entertainment? Step into theatre programming with this fixed-term admin role.ATG Entertainment is proud to stand at the forefront of the live entertainment industry. Our expertise and capabilities enable producers and other creatives to bring their visions to life and create unforgettable performances for audiences, presented in our landmark venues and delivered with exceptional hospitality.&nbsp;It is the passion of our teams, that cover every discipline across the live entertainment industry, that underpins our continuing strategic growth and success.&nbsp;&nbsp;The London Programming Assistant&nbsp;will&nbsp;provide full administrative support to the Director of UK Programming, ensuring the smooth running of the busy office as well as providing support to the wider London Programming department, working alongside the London Programmer.&nbsp;This role is ideally suited to a dynamic, self-starter keen to gain experience in programming.&nbsp;Responsibilities<ul><li>Full administrative support to the Director of UK Programming (DUKP) including:&nbsp;<ul><li>Diary management</li><li>Meeting and event coordination with internal and external stakeholders</li><li>International and national travel arrangements</li><li>Expenses</li><li>Any other administrative support that may be required</li></ul></li><li>To assist with creating and maintaining strategy documents as directed by the DUKP.&nbsp;</li><li>Prepare and circulate weekly reports and plans for the London Programming department.</li><li>As directed by the DUKP and working with colleagues across the business, prepare information to be shared with external stakeholders including technical specifications and drawings, deal information and ticketing plans.</li><li>Coordinate visits to ATGE’s West End theatres for external stakeholders.</li><li>Managing House Seat requests for shows in ATGE’s West End theatres and assisting with enquiries from key stakeholders for house seats in non-ATGE venues.</li><li>Support the London Programmer in coordinating press nights in ATGE’s West End theatres, including managing RSVPs and assisting in planning and hosting receptions.</li><li>Support the London Programmer in ensuring the Event Management System for ATGE’s West End theatres is kept up to date.</li><li>To read scripts and view productions as required and report back to the DUKP and London Programmer.</li><li>Ensuring all relevant paperwork and financial records are accurate and kept up to date at all times.&nbsp;</li><li>Working closely with the DUKP, London Programmer, London General Managers and other ATGE departments to continually develop and improve ATGE’s service to clients.&nbsp;</li><li>To undertake general administrative duties for the London Programming department as required including amending departmental records, circulating information and providing cover in times of absence.</li></ul>&nbsp;Knowledge, skills and experienceFor this role you will:<ul><li>Be extremely proficient with Microsoft Office programs including Outlook, PowerPoint and Excel, with the ability to learn new systems where required.</li><li>Demonstrate good judgement in prioritising tasks and managing your time. You’ll need to be very organised and manage your own workload, including being smart about competing priorities.</li><li>Be ambitious to offer the highest quality of customer service. You’ll care about the experience people have when in contact with the DUKP and London Programming team and aim to be the best you can.</li><li>Be approachable and have a positive attitude to supporting others. You will enjoy working with a very wide variety of people.</li><li>Be diligent and attentive to detail, as you will be working on important documents that require a high level of accuracy.</li><li>Have a high level of discretion. We will be able to trust you to handle confidential and commercially sensitive information.</li></ul>We welcome transferable skills from other industries. If you can demonstrate many of the essential skills, qualities and experience we encourage you to apply. We are able to provide training where necessary.&nbsp;We are a Disability Confident Committed Employer, which means that we are taking action to ensure that people with disabilities and long-term health conditions feel supported, engaged and able to fulfil their potential in the workplace. We will offer an interview or recruitment event to disabled candidates who tell us they wish to participate in the scheme and who demonstrate in their application that they best meet the essential criteria for the role. Where we receive more applications than we are reasonably able to interview for any given role, we will retain applications for the next available interview opportunity wherever possible.If you’d like to discuss accessibility prior to applying, please review our job description where you will see a contact e mail address to request a confidential discussion.We&nbsp;are proud to be an equal opportunity employer&nbsp;and strive to provide a stage for everyone.&nbsp;Onstage and off, we hold ourselves accountable for nurturing an inclusive culture. Find out more about us and our values at&nbsp;<a href="https://www.atg.co.uk/" target="_blank">atg.co.uk</a>&nbsp;and&nbsp;<a href="https://careers.atg.co.uk/" target="_blank">careers.atg.co.uk</a>Please make sure you state in your application that you found this role through Creative Access.

2 Event Management / Curation Opportunities