Executive assistant

Closing date: 12pm, 3rd March 2025

Salary: £40,000 – 43,000 per annum

Department/Team: Business

Responsible to: Executive Director

Contract: Permanent

Location: The Old Vic, 103 The Cut, London, SE1 8NB

Hours: Full-time – 40 hours per week, Monday-Friday, generally 10am-6pm. Home working and office working will reflect the schedule of the Executive Director and the postholder must be available to work from the office on a regular basis. Additional hours may be necessary in order to fulfil the requirements of the post.

Use your organisational expertise to manage diaries, draft key documents, and support executive decision-making.

This role is to provide executive level assistance to the Executive Director with all aspects of their work at the theatre and provide smooth and efficient senior administration and diary management. This role will also have key governance responsibilities as part of the day-to-day role. The Executive Assistant will also act as a key point of contact for a wide range of stakeholders at all levels both internally and externally and operate with integrity and professionalism at all times.

Knowledge, skills and experience

Essential

• Demonstrable experience as a Personal Assistant or Executive Assistant to a Director or equivalent senior individual.
• Flexibility to work from our offices in London Waterloo on a regular basis.
• Exceptional written and verbal communication skills and able to pitch at the appropriate level for various different audiences.
• Proven stakeholder management with a range of levels.
• A proven ability to deal diplomatically, sensitively and discretely with information, which may often be confidential.
• Experience in diary management.
• An ability to organise work and prioritise effectively between multiple tasks and meet deadlines.
• A clear communicator, with strong relationship building skills.
• Ability to work independently and autonomously.
• A meticulous eye for detail, a good proof reader, and immaculate presentation of work.
• Computer literate (Microsoft Office suite and SharePoint essential).
• Experience taking and transcribing minutes, drafting and editing written documents.

We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We are particularly keen to receive applications from people of the global majority, LGBTQ+, neurodiverse and disabled candidates.

As a Disability Confident employer, The Old Vic has made a commitment that all applicants with disabilities who meet the essential criteria for this job will be invited to interview. However in the event that we have a high volume of applications all of whom meet the criteria and identify as disabled, meaning it is not practicable to interview everyone, we may apply a weighting to the shortlisting criteria, or add an additional shortlisting stage before any interviews take place. In all cases we will take care to ensure that any criteria or weightings do not disadvantage disabled applicants.

All appointments are made subject to satisfactory references and proof of eligibility to work in the UK. 

Please state in your application that you found this role through Creative Access.