Group events executive

Closing date for applications: Saturday 31st January 2026

Salary: £35,000 - £40,000

Location: London

Help deliver headline events for thousands of attendees at one of the UK's most recognised retail groups.

Theo Paphitis Retail Group is made up of Ryman, Robert Dyas, Boux Avenue and London Graphic Centre, and is passionate about retail. It is a private group of businesses owned by its Chairman, Theo Paphitis, one of the UK’s most high profile business leaders. The group is also passionate about putting on a variety of creative, memorable events that include an annual colleague conference, an annual small business networking event for #SBS Small Business Sunday, charity events, their summer party, smaller internal events, an Art Prize Awards event and loads more.

That’s where you could come in! We have a rare opportunity to join the TPRG Group Communications and Events team and help to deliver a fantastic roster of events, with a great team.

The 2026 annual calendar has many key events including the #SBSEvent2026 (external - 1000+ small businesses attend), 8 #SBS Small Business Sunday regional Bootcamps around the UK, 3 Virtual Business Bootcamps, Summer Party (internal - 200 colleagues), Charity Event (150 partners, suppliers and internals - raising money for our chosen charities, eg. a Charity Shoot or activity), LGC x Theo Paphitis Art Prize (80 guests - Awards night), Store Managers’ Conference (internal - 500 colleagues + supplier activity and many more!

What you'll be doing

• Along with the Communications Director and Comms and Events Exec, helping to plan, organise and deliver all TPRG and associated events, meetings and conferences throughout the annual calendar - often juggling the needs of many events throughout the calendar year.
• Negotiating costs, agreements and terms with third-party suppliers in line with the agreed budget.
• Providing creative input on all events and to work closely with the Group Communications Director and Comms & Events Executive. We love a theme!
• Working with events production companies; briefing them in on requirements, negotiating costs and ensuring a continued good working relationship.
• Helping to manage a team of up to 35 of our internal colleague volunteers for our business event or Conference (project-based during live events).
• Analysing data to feedback on event activities for future learning.
• Bringing creativity and attention to detail in all that you do.
• Establishing strong relationships with all key stakeholders.
• Managing pre-event and onsite communication with internal and external presenters, colleagues, delegates and third-party suppliers.
• Devising detailed timeline plans and critical paths for delivery including schedules, task assignments, equipment and everything required to deliver an event.
• Recommending suppliers and negotiate the best terms for quality service, in budget.
• Sourcing venues, caterers and suppliers and negotiate costs in line with the agreed budget and requirements.
• Helping design event literature and marketing materials.
• Effectively communicating with attendees in order to confirm and gather all necessary information required for events.
• Creating detailed proposals, event briefs, and deliver against a critical path for each event.
• Identifying all aspects of event risk assessment and crisis management planning strategies. This includes any required event security.
• Troubleshooting any issues relating to the execution of events and consult the Communications Director as appropriate.
• Providing post-event analysis, budget recaps, participant feedback, reconciliation reports and incorporate any learnings into future plans.
• Creating memorable events for TPRG!

Who we are looking for

Essential

• Minimum 2 years proven events management experience in a fast paced, demanding environment.
• Experience in leading/being a key person on multiple projects and large events and being able to demonstrate this.
• Proven experience of proactively identifying challenges before they become problems and reactively solving issues that arise.
• Avid attention to detail during the planning and delivery of events.
• Experience in managing and negotiating budgets and the ability to work on event forecasts.
• Experience of managing events companies and sourcing/working with a variety of third party suppliers.
• Ability to anticipate needs, prioritise and work to tight deadlines.
• Juggle the needs for multiple events throughout the year - with the ability to plan ahead and hit deadlines.
• Strong communication skills both written and verbal.
• Proven experience with IT programmes such as Google Suite and Microsoft including Slides/Powerpoint, Docs/Word and Sheets/Excel.

Desirable

• Events qualification or equivalent - not essential but a nice to have
• Experience of using Canva, Adobe Suite or other creative apps - a nice to have

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.