London programming assistant (maternity cover)

Closing date: 29th November 2024

Salary range: £30,000-£35,000 per annum

Contract: Full Time, Fixed Term Contract (40 hours per week)

Want to make your mark in the world of live entertainment? Step into theatre programming with this fixed-term admin role.

ATG Entertainment is proud to stand at the forefront of the live entertainment industry. Our expertise and capabilities enable producers and other creatives to bring their visions to life and create unforgettable performances for audiences, presented in our landmark venues and delivered with exceptional hospitality. It is the passion of our teams, that cover every discipline across the live entertainment industry, that underpins our continuing strategic growth and success.  

The London Programming Assistant will provide full administrative support to the Director of UK Programming, ensuring the smooth running of the busy office as well as providing support to the wider London Programming department, working alongside the London Programmer. This role is ideally suited to a dynamic, self-starter keen to gain experience in programming.

Responsibilities

• Full administrative support to the Director of UK Programming (DUKP) including: 
  • Diary management
  • Meeting and event coordination with internal and external stakeholders
  • International and national travel arrangements
  • Expenses
  • Any other administrative support that may be required
• To assist with creating and maintaining strategy documents as directed by the DUKP. 
• Prepare and circulate weekly reports and plans for the London Programming department.
• As directed by the DUKP and working with colleagues across the business, prepare information to be shared with external stakeholders including technical specifications and drawings, deal information and ticketing plans.
• Coordinate visits to ATGE’s West End theatres for external stakeholders.
• Managing House Seat requests for shows in ATGE’s West End theatres and assisting with enquiries from key stakeholders for house seats in non-ATGE venues.
• Support the London Programmer in coordinating press nights in ATGE’s West End theatres, including managing RSVPs and assisting in planning and hosting receptions.
• Support the London Programmer in ensuring the Event Management System for ATGE’s West End theatres is kept up to date.
• To read scripts and view productions as required and report back to the DUKP and London Programmer.
• Ensuring all relevant paperwork and financial records are accurate and kept up to date at all times. 
• Working closely with the DUKP, London Programmer, London General Managers and other ATGE departments to continually develop and improve ATGE’s service to clients. 
• To undertake general administrative duties for the London Programming department as required including amending departmental records, circulating information and providing cover in times of absence.

Knowledge, skills and experience

For this role you will:

• Be extremely proficient with Microsoft Office programs including Outlook, PowerPoint and Excel, with the ability to learn new systems where required.
• Demonstrate good judgement in prioritising tasks and managing your time. You’ll need to be very organised and manage your own workload, including being smart about competing priorities.
• Be ambitious to offer the highest quality of customer service. You’ll care about the experience people have when in contact with the DUKP and London Programming team and aim to be the best you can.
• Be approachable and have a positive attitude to supporting others. You will enjoy working with a very wide variety of people.
• Be diligent and attentive to detail, as you will be working on important documents that require a high level of accuracy.
• Have a high level of discretion. We will be able to trust you to handle confidential and commercially sensitive information.

We welcome transferable skills from other industries. If you can demonstrate many of the essential skills, qualities and experience we encourage you to apply. We are able to provide training where necessary.

We are a Disability Confident Committed Employer, which means that we are taking action to ensure that people with disabilities and long-term health conditions feel supported, engaged and able to fulfil their potential in the workplace. We will offer an interview or recruitment event to disabled candidates who tell us they wish to participate in the scheme and who demonstrate in their application that they best meet the essential criteria for the role. Where we receive more applications than we are reasonably able to interview for any given role, we will retain applications for the next available interview opportunity wherever possible.

If you’d like to discuss accessibility prior to applying, please review our job description where you will see a contact e mail address to request a confidential discussion.

We are proud to be an equal opportunity employer and strive to provide a stage for everyone. Onstage and off, we hold ourselves accountable for nurturing an inclusive culture. Find out more about us and our values at atg.co.uk and careers.atg.co.uk

Please make sure you state in your application that you found this role through Creative Access.