Office manager

Closing date for applications: Wednesday 18th February 2026

Salary: £30,000 - £40,000

Location: London

As a global cultural communications agency working with leading and ambitious organisations, we generate momentum that improves understanding, accelerates transformation, cements reputation and builds creative economy. Our network has been built over twenty years working in the arts. With clients across the world and offices in London, New York and Dubai, we use our deep sector knowledge to offer bespoke campaigns with impact.

From planning to implementation, we provide cultural consultancy, PR, brand strategy, media, digital and social media, content and audience development. Across art, architecture and design, our clients include museums, foundations, galleries, governments, cities, studios, fairs, biennials, cultural festivals and more.

What you'll be doing

Admin & Office support

• Answering the phone
• Monitoring the generic office mailbox
• Monitoring newspaper & magazine subscriptions
• Liaising with suppliers e.g. IT, cleaners, maintenance, landlord, water supplier etc
• Updating and maintaining processes and documents
• Maintaining office supplies
• Research tasks
• Monitoring, distributing, and sending office post.
• Logging finance invoices
• Keeping on top of IT issues and timely solutions

Assistant to Directors

• Diary & scheduling
• Transport & courier bookings
• Admin support with event planning
• Reservations & RSVPs
• Research projects

Travel

• Travel and courier bookings and admin support on press trips
• Compiling annual travel budget
• Event support
• Research projects

HR

• Logging team annual leave and sickness
• Logging recruitment process and saving applications
• Scheduling interviews
• IT set up for new starters
• Admin support on onboarding and offboarding new starters and leavers
• Researching and co-ordinating team events e.g. Summer and Christmas parties, office yoga, office lunch

All Staff:

• Maintain confidentiality
• Relationship building with your colleagues

Who we are looking for

We are looking for a dependable individual with excellent organisational skills, who can help ensure the smooth running of our office process and procedures, and providing support to our operational team. This person will also help us achieve organisational efficiency by nurturing a positive, inclusive work environment. Our ideal candidate has a minimum of 1 years' work experience in a similar office management or administrative position.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.