Production & office assistant

Closing date for applications: 6 November 2025

Salary: £25,000 - £30,000

Department: Production/operations

Reports into: Head of production

Kick-start your career at the heart of a culture-led creative agency! From shoots and studio setups to day-to-day agency life, this role is a standout opportunity to gain hands-on experience across production and office management.

Formidable is a social-first creative agency that helps global brands connect with culture. We do this by combining multi-disciplinary creative, integrated production and bespoke ways of working. We’re a supergroup of creatives, producers, strategists, designers, editors, directors, PRs, project managers and social experts – all committed to helping our clients thrive in culture. We’re looking for a highly organised and proactive office & production assistant to join our growing team. This is a varied role that mixes office management with hands-on production support, putting you right at the heart of how the agency runs.

You’ll keep the office tidy and well-stocked, making sure the team has everything they need to work at their best. As part of this, you’ll, arrange weekly breakfasts and organise all-agency lunches or socials. You’ll also keep on top of supplies, noticing when food, drinks or stationery are running low and re-ordering as needed. You’ll work with the shooting director who has overall responsibility for the kit room, making sure all equipment is logged, charged and in good working order. Ahead of shoots, you’ll help prepare and pack the kit, double-checking nothing is missing and flagging anything that needs repairing or replacing. You’ll also run our in-house podcast studio, setting up equipment, assisting with recordings and resetting the space ready for the next session.

On shoot days, you’ll step into a runner role, supporting the crew on location. That could mean collecting props, helping set up gear, welcoming contributors, managing release forms, organising meals, or keeping the set moving smoothly. It’s also a chance to shadow camera or sound crew and pick up practical production skills. In the office, you’ll provide day-to-day production support. This could involve helping draft call sheets, printing scripts, booking couriers or travel, backing up drives, or keeping project files in order. You’ll also pitch in with ad-hoc tasks wherever needed, playing a key role in keeping both the office and productions running without a hitch.

This role is ideal for someone who wants to grow their career in production. You’ll gain experience across office management, production logistics, and on-set support, while learning directly from producers, directors, and technical crew. It’s a chance to build valuable skills, take on real responsibility, and grow with a creative team working on exciting projects.


Responsibilities

Office management

• Keep the office space organised, tidy and well-stocked
• Arrange and book meetings for the senior team
• Organise weekly office breakfasts and any all-agency lunches
• Monitor office food, drink and supplies; re-order as required
• Act as the first point of contact for deliveries, suppliers and visitors
• Support with general administrative duties
• Podcast studio management – working into PC and PM
• Set up and maintain the in-house podcast studio
• Assist with recording sessions, including helping with technical setup, monitoring and basic troubleshooting – working into in-house shooting director
• Ensure the studio is kept clean, organised and ready for use

Kit room & equipment

• Maintain an organised and accurate kit room
• Manage and update the kit list, ensuring all equipment is checked in/out and working
• Manage and update the hard drives, working into the IT manager
• Assist with preparing and packing kit for shoots, flagging any missing or damaged equipment

Production support

• Carry out runner duties on shoots e.g., supporting crew, sourcing refreshments, liaising with contributors/clients on set)
• Support pre-production and production teams with ad-hoc tasks such as research, printing call sheets and booking couriers/travel
• Assist with asset organisation and file management where needed

General support

• Provide ad-hoc assistance to the production and creative teams
• Proactively suggest ways to improve processes and organisation within the office and production workflows

Knowledge, skills & experience

The production & office assistant is expected to have the following skills and knowledge:

• Enthusiastic, reliable and eager to learn about the creative production industry
• Highly organised with excellent attention to detail
• Strong communicator with a positive, can-do attitude
• Comfortable juggling multiple tasks and prioritising under pressure
• Interest in video production, podcasting and creative media
• Knowledge of and familiarity with filming equipment and terminology
• Previous experience in an office or production environment (desirable but not essential)
• Full UK driving licence (desirable)

What We Offer

• Hands-on experience in a busy creative agency
• Training and mentoring opportunities to support your career development
• A collaborative, creative and supportive team culture
• Opportunity to work on exciting video and podcast projects
• 25 days’ annual leave (plus bank holidays)
• Pension scheme where employer contributions increase along with your length of service
• Medicash plan and Employee Assistance Programme
• Enhanced family friendly leave
• Cost of phone bill covered by Formidable
• Work from anywhere leave

Formidable’s Values

We bring the energy - Our positive energy brings out the best in people. It comes from genuinely caring about our team, encouraging collaboration and celebrating every single success. Solidarity and motivation follow as we do work the whole agency is proud of and everyone thrives.

We strive for excellence (not perfection) - People come to us for the best. And that means we show up every day ready to deliver. Ready to support each other’s growth. Ready to push and challenge people to produce great work together. Ready to be part of something big.

We find strengths in our differences - Life would be boring if we all thought the same. And so would our work. Which is why we value diversity: of backgrounds, views, beliefs and experience. A level playing field attracts the best talent. A shared sense of belonging makes us stronger. A rich mix of minds makes our work better.

We care about our people - Teamwork doesn’t work unless every individual feels appreciated, trusted and supported. And comfortable that their personal values can coexist with company values. Clear boundaries. Open dialogues. Investing in personal development. It all helps to make this happen. Along with a collective responsibility to care — we’ve got each other’s back.


We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please state in your application that you found this opportunity through Creative Access.