Programme & administration coordinator

Closing date for applications: 2 February 2026 at 11.00am

Salary: £30,000 - £32,000 depending on experience

Bring your organisational skills to a creative environment, supporting training programmes that shape powerful communication while working with industry-leading professionals.

Dramatic Resources specialises in inspirational communication skills training for business that draws on techniques from theatre. Our clients include major international corporations and leading global business schools, yet our approach is personal and friendly, with first-class service values.

As programme and administration coordinator your prime focus will be the post-sales administration and organisation of our in-person and online training events. You will work with the client account directors to ensure an excellent level of service and communication to our clients and trainer team around the world. You will also provide administration support to the directors and manage the day-to-day of some larger-scale, rolling programmes and projects.

Responsibilities

Clients & logistics

• Liaising with client contacts on logistical arrangements for confirmed training events
• Collating and sharing detailed logistical information with the trainer team so they have all of the information they need for the travel and successful delivery of each event
• Booking hotels for international travel, supporting the trainer team with their travel arrangements and visas (in conjunction with external travel agent and on booking platform)
• Day-to-day administration of some ongoing, large-scale global training programmes, including booking trainers, creating schedules, distributing joining instructions / Zoom / MS Teams links, setting up, running and sending reports from online scheduling systems

Programme delivery

• Acting as a ‘technical host’ for virtual training courses (opening up links, putting participants into breakout rooms, spotlighting contributors etc.)
• Supporting at in-person events in the UK and, on occasion, internationally

Administration

• Formatting PowerPoints, reminder notes and other materials to be shared with clients / participants
• Keeping detailed records of and collating financial information for each programme delivery, e.g. client invoicing details and trainer expenses
• Entering data and keeping accurate records on company systems, with a high level of attention to detail
• Actively contributing to the smooth running of a small office and being willing to jump in where needed, eg answering the main phone line, replenishing office supplies, supporting team days, meeting and greeting office visitors, etc.
• Providing some general administrative and PA support to the client directors

Ongoing projects

• Managing Dramatic Resources’ quarterly Open Course and contributing to the promotion and development of the course
• To be a point of contact for in-office IT queries and offer some technical support to the wider trainer team
• Supporting the implementation and development of internal processes and operations

Knowledge, skills & experience

• Have excellent organisational, written and verbal communication skills
• Have some experience working in a similar role, or a role with transferable skills (for example, as a PA, event coordinator, training coordinator)
• Understand the importance of absolute clarity and meticulous attention to detail when working with clients and colleagues across continents and time zone
• Be personable, friendly and able to maintain positive relationships with clients and colleagues at all levels
• Have a high level of IT skills particularly with Microsoft Office 365 and the ability to quickly get confident with new software
• Be comfortable working independently and creating practical systems to successfully manage workload
• Be able to take initiative, see the bigger picture and be aware of the needs of others working in a small, fast-moving team
• Have experience of working in the creative industries (desirable but not essential)

Additional information

To apply, please send your CV with a covering letter explaining why you are the best candidate for this job via the 'Apply' button. As we pride ourselves on the standard of our written communication, the cover letter is an important part of this process. There will be initial Zoom interviews on 5th and 6th February, followed by in-person interviews on Friday 13th February.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please state in your application that you found this role through Creative Access.