Programme administrator

Deadline for applications: 5pm on Thursday 31st October

Interviews: Friday 8th November 

Contract: Full time, 12 months fixed term contract 

Hours: 10-6pm Monday-Friday, but out of hours work will be expected as necessary. 

Salary: £30,000 

Start Date: December 2024 (dependent on successful candidates’ availability) 

Join Stage One in fostering new theatre talent by managing the day-to-day operations behind its development programmes.

Stage One is a charity that exists to support theatre producers in order to sustain the quality of commercial theatre in the UK and across the world. For over 48 years Stage One have supported theatre producers through educational programmes and investment schemes. We identify, support, guide, invest in and train emerging theatre entrepreneurs whilst simultaneously encouraging creative, successful and responsible practice. The development programmes include; financial bursaries, unique hands-on industry producer placements, workshops, mentoring and commercial investment schemes.

We are looking for a highly organised and enthusiastic individual to join our team to assist in the day to day running of the leading charity dedicated to training the next generation of commercial theatre producers.

Responsibilities

• To lead the administrative work of the organisation
• To support the organisation by creating and maintaining processes for better administrative management
• Act as a first point of contact across all programmes and general enquiries, providing a knowledgeable and efficient service and directing them to the appropriate member of staff when needed
• To provide diary and administrative support to all Stage One staff
• Act as a ‘super user’ website CMS system, ensuring all information on the website is correct and up to date, including maintaining the Members’ Noticeboard
• Managing all applications for each programme (600+ per year)
• Produce accurate and clear evaluation reports on programme applications, including equal opportunities data
• Leading on the collation of Equal Opportunities information across all programmes, including keeping up to date with the most inclusive languages, practices and formats for collating this information
• Manage the ongoing use of a new database management system (Nutshell) to manage all the information relating to participants across the programmes to keep a record of the legacy and information about producers who have been supported by Stage One
• Support the collation and distribution of quarterly Board papers and minuting council meetings.

Knowledge, skills and experience

• Excellent organisational skills, with good timekeeping and the ability to prioritise and meet deadlines
• Proven attention to detail
• A high level of communication skill and the ability to deal professionally and positively with a wide range of people, face to face, email and telephone
• Experience in managing databases and developing new processes
• Confident user of all Microsoft Office programmes
• Self-motivated and ability to use your own initiative. 

Desirable

• Knowledge of and passion for the arts, and theatre in particular
• Enthusiasm about the industry and willingness to support producers at each stage of their career
• Experience in event management.

A full job pack is available to download via the Apply button.

If you would like more information about the role, would like to apply via video or audio file or need the application in another format please do not hesitate to get in contact with Louise (louiseg@stageone.uk.com) or Olivia (olivia@stageone.uk.com).

Other info: You will be based at 32 Rose Street (London), alongside SOLT & UKT (Society of London Theatre and UK Theatre) with colleagues who are passionate about the theatre industry with regular access to shows and other industry benefits.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.