Programme administrator

Closing date for applications: 5th December 2024

Salary: £26,280 per annum pro rata

Contract: Full-time, fixed term (9 months)

An exciting opportunity to contribute to the shaping of a world leading cultural festival.

The Edinburgh International Book Festival is a world-leading cultural festival, with democracy, creativity, and ideas exchange at its heart. We celebrate the power of words and writing in all of their dynamic and imaginative forms, bringing diverse perspectives together, and empowering our audiences to deepen their understanding of our ever-changing world

The Programme Administrator will be key member of the Programme team at the Book Festival, providing administrative support across the Adult and Children’s programmes and getting involved in all aspects of the creative process.

Responsibilities

Reporting to the Programme Manager, the role will include:

• Maintaining accurate participant and book records
• Assisting with invitations and event mailings
• Ensuring key programme milestones are met across the department
• Acting as a central point of liaison internally and externally
• Responding to queries promptly
• Nurturing relationships with authors, publishers, chairpersons, and other stakeholders
• Supporting with venue preparation, event coordination, and delivery on site during August 2025

Knowledge, skills and experience

Essential

• Extensive administrative experience, preferably within a creative environment
• Experience of working collaboratively, as well as a demonstrable aptitude for working independently
• Computer literacy – including Microsoft Office, Teams, Monday.com, and databases – and the aptitude to learn new systems quickly
• Confident presentation and interpersonal skills, including the ability to adapt communication to a diverse range of stakeholders
• Organisational skills, with an ability to plan and prioritise to meet deadlines
• Strong written and verbal communication skills
• A practical, resourceful approach to problem-solving and a calm demeanour under pressure
• An enthusiastic personality with a flexible, positive, can-do attitude
• A commitment to equality, inclusivity, and diversity
• A proactive and positive approach to work
• The confidence to ask for assistance and support when necessary
• Pays attention to detail but understands the bigger picture

Desirable

• Knowledge of the publishing industry and/or festivals, ideally with experience of working in an arts organisation
• Experience working in a third sector organisation
• Experience of working with vulnerable groups

Additional information

Normal hours of work are 9:30–5:30, Monday to Friday outwith Festival time. Additional hours are required during the Festival itself, with some long days and working up to six days a week. Any overtime worked (beyond the standard 40 hours/week) will be given back to the employee as TOIL.

Applications close on Thursday 5th December 2024 and interviews will be held on 16th and 17th December 2024.

We welcome and encourage applications from candidates who are under-represented in the creative industries. 

Please make sure you state in your application that you found this role via Creative Access.