Special editions project co-ordinator (9 month FTC)

Closing date: 24th January 2025

Salary: £28,000 - £32,000 dependent on experience and location (+bonus +benefits)

Location: The role will be based at our London or Sheffield office, with a blend of in-office (3 days) and homeworking (2 days) per week.

Shape exceptional special editions, managing every detail from schedule to sign-off.

Hachette UK is a creative powerhouse and the UK's second largest book publishing group. Our mission is to make it easy for everyone to discover new worlds of ideas, learning, entertainment and opportunity.

We're made up of 12 autonomous publishing divisions and over 60 imprints with a rich and diverse history and an incredible range of authors. We're also the market leader in e-books and publish a range of bestsellers in audio format, the fastest growing part of our business.

Our award-winning adult publishing divisions are Orion, which won Publisher of the Year at the 2021 British Book Awards; Little, Brown; John Murray Press; Hodder & Stoughton; Headline; Quercus; Octopus, Bookouture and Dialogue Books. They publish fiction and non-fiction in digital, audio and print format, from the world's best and most diverse authors, including Brit Bennett, Candice Carty-Williams, Martina Cole, Michael Connelly, John Grisham, Stephen King, Stieg Larsson, Nelson Mandela, Stephenie Meyer, Maggie O'Farrell, Delia Owens, Ian Rankin, J.K. Rowling, Colson Whitehead, and Malala Yousafzai. Hachette Children's Group publishes a wide and vibrant range of books for children across all age ranges, while Hodder Education is a market leader in resources for both primary and secondary schools.

Hachette UK is part of Hachette Livre, the world's third largest trade and educational publisher. As well as our headquarters in Carmelite House, London, and our state-of-the-art book distribution centre in Didcot, Oxfordshire, we have recently opened five new offices in Manchester, Bristol, Sheffield, Newcastle, and Edinburgh. The UK region also includes offices in Australia, New Zealand, India, Singapore, the Caribbean, and Ireland.

It's an exciting time to join our business because the publishing market continues to grow and thrive. The UK remains the largest exporter of physical books in the world and book adaptations for film and TV are the foundation of the UK's creative industries.

What you'll be doing

• Overseeing process and schedules for group special editions, ensuring that all titles are published to a high standard
• Attend divisional workflow meetings and liaise with production and design to ensure text, covers and artwork run to schedule
• Alongside the Special Editions KAM, to work closely with commissioning editors to ensure that, from the point of commissioning, project specifications are agreed (to be updated throughout the project), budgets and schedules are set, and associated administration, including invoice processing, is done
• To ensure that publications meet schedules and keep key stakeholders up to date with progress. To work with the Key Account Manager to propose appropriate corrective action when delays occur.
• To collate proofs, and oversee this work done by others.
• To ensure that all associated editorial administration is completed, including processing contractual paperwork, permissions, Biblio housekeeping, archiving, keeping full proof records until a project is completed and the invoice settled
• To proofread and sign off covers for press
• To support the KAM as an initial point of contact for legal queries
• Improve workflows, with a focus on customer experience and commercial efficiency
• Network with other key stakeholders across the business to ensure that knowledge is shared, and all divisions are aware of best practice across the Group.

The above list is not exclusive or exhaustive and the job holder may be required to undertake such other duties as may reasonably be required.

Who we are looking for

• Excellent organisation and time-management
• Project and desk editorial management
• A good communicator with a proactive approach and ability to forward think
• Attention to and critical eye for detail
• Ability to think logically, work through problems and suggest solutions
• Ability to multitask, prioritise and manage deadlines
• Confidence to chase progress with colleagues as necessary
• Sound knowledge of publishing processes

What we offer

Our staff are our greatest asset, and our benefits reflect this:

• 28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)
• Private medical insurance
• Generous pension schemes
• Rent deposit loans
• 2 community days per year
• Summer hours (finishing at 1pm on Fridays during the summer months)
• Retail discounts through Hachette rewards
• Cycle to Work scheme
• Eye care vouchers
• Wide-ranging training library
• Development programmes (including mentoring)
• Up to 70% off book purchases
• A charity bookshelf
• 12 Staff-led employee networks that are voluntary, including Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networks
• Season ticket loans
• And much more!

Our commitment

Hachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.

If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.

Please state in your application that you found this role through Creative Access.

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit www.booktradeentrysupport.org