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Closing date: 16th October 2024Reporting to: Director, Curatorial Business Management&nbsp;Working hours: Monday to Friday, 10.00am to 6.00pm (additional hours as required)Location: Bermondsey, London&nbsp;Coordinate artists and studio teams at a leading contemporary art gallery.White Cube is one of the world’s leading contemporary art galleries, representing over 60 international artists and artist estates.&nbsp;Built on the belief that art has the power to enrich people’s lives, White Cube presents exhibitions in galleries located across three continents - in New York, London, Paris, Hong Kong and&nbsp;Seoul.We are seeking an artist coordinator to manage a group of artists allocated to senior members of the Curatorial / Sales teams, and act on their behalf when liaising internally and externally.&nbsp;ResponsibilitiesPrimary responsibilities<ul><li>Act&nbsp;as&nbsp;the&nbsp;point of&nbsp;contact&nbsp;for&nbsp;internal enquiries&nbsp;relating&nbsp;to&nbsp;your&nbsp;artists, and for all communication with artists’ studio teams</li><li>Manage the Inventory database ensuring the following are up to date in line with studio records:<ul><li>Pricing, status, image, strategy, loans, consignments etc.</li></ul></li><li>Maintain and manage interest/priority client lists for high demand artists and communicate the ordering and outcome regularly with the Sales team</li><li>Ensure artists schedules are updated on a bi-weekly basis (make use of Google Alerts to track upcoming artist events and relevant press)</li><li>Communicate effectively with internal artist email groups regarding incoming work, returns, technical queries and other miscellaneous information</li><li>Oversee creation of presentation materials for Sales and Artist Liaisons ahead of trips or meetings relating to your artists e.g presentation to Sales team in advance of exhibition openings</li><li>Manage and coordinate sales packs in advance of all internal and external exhibitions for your designated artists</li><li>Manage all communication with Sales regarding exhibition details, pricing and availability of works in advance of all internal and external exhibitions&nbsp;</li><li>Be responsible for drafting précis for all incoming artworks; drafting of offer letters for exhibitions</li><li>Create and manage weekly exhibition sales reports for the Directors&nbsp;</li><li>Liaise monthly with Accounts to review artist statements and flag any queries&nbsp;</li><li>Field inventory stock queries e.g. old work / prices / availability of works</li><li>Facilitate conversations between Sales and Artist Liaisons regarding new works for Art Fairs and communicate regularly with the Art Fair Coordinator</li><li>Communicate art fair participation with the studios and provide images of work on stand when necessary</li><li>Communicate any sales made at fairs to artist studios as requested by Sales Liaison</li><li>Review&nbsp;and&nbsp;undertake&nbsp;analysis of&nbsp;data&nbsp;provided&nbsp;in&nbsp;quarterly reports&nbsp;with&nbsp;Artist and&nbsp;Sales&nbsp;Liaisons: sales&nbsp;activity,&nbsp;geographies&nbsp;etc. Prepare presentation document for Artist Strategy meetings.</li><li>Coordinate&nbsp;with&nbsp;Sales&nbsp;Liaison and/or&nbsp;Artist&nbsp;Liaison to conduct&nbsp;annual&nbsp;price&nbsp;reviews ensuring&nbsp;the&nbsp;Inventory&nbsp;is&nbsp;updated&nbsp;and&nbsp;all&nbsp;changes are&nbsp;communicated&nbsp;to&nbsp;the&nbsp;relevant teams</li><li>Liaise with studios on specific client requests for works and communicate timeline and track progress of discussions effectively</li><li>Create&nbsp;and&nbsp;maintain&nbsp;internal sales&nbsp;reports&nbsp;detailing holds&nbsp;/&nbsp;sales&nbsp;/ discounts / fabrication&nbsp;costs&nbsp;/&nbsp;exhibition&nbsp;costs&nbsp;when&nbsp;required</li><li>Liaise&nbsp;with&nbsp;Registrar&nbsp;regarding&nbsp;consignment&nbsp;paperwork&nbsp;(internal&nbsp;and&nbsp;3rd&nbsp;party)&nbsp;and&nbsp;transport&nbsp;of&nbsp;artworks&nbsp;from&nbsp;studio</li><li>Produce&nbsp;accurate sales&nbsp;reports&nbsp;for artists as required by their studios and Artist Liaison / Sales Liaison</li><li>Coordinate and attend&nbsp;quarterly check&nbsp;ins&nbsp;with&nbsp;Sales&nbsp;and&nbsp;Artist&nbsp;Liaisons; provide action points from Artist Strategy Meetings for review</li><li>Manage&nbsp;and&nbsp;monitor&nbsp;physical stock&nbsp;held&nbsp;in&nbsp;managed&nbsp;sites and&nbsp;coordinate&nbsp;regular stock&nbsp;reviews&nbsp;and&nbsp;returns with&nbsp;Artist&nbsp;Liaison,Sales&nbsp;Liaison&nbsp;and&nbsp;Registrar</li><li>Obtain sign off on all artist related costs from Director, Curatorial Business Management</li></ul>&nbsp;General responsibilities<ul><li>Manage&nbsp;formal&nbsp;communication&nbsp;with&nbsp;studios&nbsp;for&nbsp;upcoming&nbsp;auction lots&nbsp;and&nbsp;auction results, in consultation with the Sales Liaison</li><li>Set&nbsp;up&nbsp;studio&nbsp;visits for&nbsp;Sales&nbsp;department&nbsp;and&nbsp;client&nbsp;for&nbsp;your&nbsp;artists as and when appropriate</li><li>Prepare&nbsp;itineraries&nbsp;and&nbsp;welcome packs&nbsp;for&nbsp;visiting artists&nbsp;and&nbsp;artists’ assistants&nbsp;coming&nbsp;to&nbsp;London only</li><li>Book&nbsp;flights&nbsp;&amp;&nbsp;accommodation&nbsp;for&nbsp;artists&nbsp;/&nbsp;artists’&nbsp;assistants&nbsp;as and when necessary (in line with agreed budgets)</li><li>Coordinate&nbsp;gifts&nbsp;for&nbsp;artists(birthdays,&nbsp;Christmas&nbsp;etc.)</li><li>Attend artist events on behalf of the gallery / Artist Liaison / Sales Liaison if requested</li></ul>&nbsp;Departmental Involvement<ul><li>Attend weekly Sales and Artist Liaison meetings as requested</li><li>Deal with other ad-hoc duties as allocated by the Artist Liaison / Sales Liaison / Director, Curatorial Business Management</li></ul>&nbsp;We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please state in your application that you found this role through Creative Access.

1 Event Management / Curation Opportunity in England