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Closing date: 5pm, Tuesday 7th MayReports to: Actors Agent We have an exciting opportunity within the Actors department for a full-time assistant to one of our Actor’s agents.Located in the heart of London’s bustling and creative Soho, United Agents is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre, and comedy.You will be responsible for liaising with clients, casting directors, producers, and the media. You will also be also responsible for processing contracts, raising invoices, and ensuring the smooth running of the office at all times.This is a very busy office requiring meticulous organisational skills and the ability to multitask. The ideal candidate will enjoy working in a fast-paced, creative environment, respect confidentiality at all times and possess the ability to remain calm when working under pressure. Attention to detail is crucial as well as being a strong and effective communicator as a large proportion of our work is carried out via phone calls, in writing and face-to-face meetings. Key responsibilities<ul><li>Manage a high volume of emails and calls from clients, buyers and industry professionals.</li><li>Organise auditions, meetings, and client tapings.</li><li>Client submissions via spotlight and email.</li><li>Build client material and compile showreels.</li><li>Ensure client’s CVs are up to date.</li><li>Attend client/potential client performances in theatres and screenings.</li><li>Process contracts, issue invoices, and maintain accurate financial records.</li><li>Provide full administrative support to the Agent.</li><li>Liaise with clients, casting directors, producers, and directors on a daily basis.</li><li>Diary management for the Agent and clients.</li></ul> Knowledge, skills and experience<ul><li>A passion for film, television and theatre is essential.</li><li>Has the ability to build good working relationships with other members of the team and department.</li><li>Skilled in multi-tasking and prioritising work.</li><li>Has the ability to remain calm when under pressure.</li><li>Has the ability to work at a fast pace to meet tight deadlines.</li><li>Scrupulous attention to detail.</li><li>Exceptional organisational skills.    </li><li>Skilled communicator.  </li><li>Possess a can-do attitude.</li></ul>   As part of our commitment to diversity we encourage applications from those who are currently underrepresented in our own workforce and wider industry. We welcome applications however you identify and whatever your background.Please state in your application that you found this role through Creative Access.

United Agents

Agent's assistant - Actor's department

Closing date: 30th April 2024Salary starting from: £30,000Contract: This is a full-time, permanent roleLocation: Based in our offices in Farringdon, London, with some flexibility to work from home each week This is an exciting opportunity to work with a creative and fast-paced People team providing quality HR service in a generalist capacity.You will be joining a lean and strategic People team who support all departments within our global publishing business. We prioritise our employees’ growth, well-being and development, ensuring they are central to everything we do.In this generalist role you will work closely with the People Partners and the Head of People on maintaining and enhancing the efficiency and effectiveness of HR processes, including payroll and onboarding processes, directly impacting employee satisfaction and operational smoothness. Areas of responsibility<ul><li>HR process management</li><li>Supporting the development of DEI practices across the business</li><li>Contributing to the ongoing development of HR policy and procedures</li><li>Maintaining communication and administrative efficiency within the HR team and the broader organisation</li></ul>Day to day you can expect:<ul><li>Being the first point of contact for employees across the business regarding HR queries</li><li>Accurate and timely HR system management and payroll processing</li><li>Running the structured onboarding and induction process to integrate new hires into the company culture</li><li>Effectively managing the end-to-end maternity/paternity/adoption/family leave cycle transition</li><li>Providing support and advice on employee relations matters as needed</li><li>Contributing to the ongoing development of HR policy, process and procedures to support the business</li><li>The opportunity to support the implementation of a wide range of People projects across the company.  </li></ul> Knowledge, skills and experienceEssential<ul><li>A good understanding and knowledge of HR policies and procedures</li><li>An understanding of current and forthcoming employment law issues</li><li>Strong interpersonal skills with an ability to establish credibility with all levels in the organisation</li><li>Familiarity with using HR information systems and updating records on a regular basis</li><li>Experience managing monthly payroll processes</li><li>Knowledge of data protection and privacy laws</li><li>Experience maintaining HR systems and ensuring all records are up to date on a monthly basis, including making necessary changes for payroll</li><li>Demonstrable experience working at an HR Assistant level is essential</li><li>Excellent administration skills and attention to detail</li><li>Ability to be highly organised and effectively manage a busy workload</li><li>Strong time management skills with the ability to meet and adhere to company and statutory deadlines</li></ul>Desirable<ul><li>An understanding and commitment to embedding Diversity, Equity and Inclusion (DEI) practices into every aspect of the people processes</li><li>A sound working knowledge of Gmail and Microsoft Office applications, including MS Word, Outlook, Excel, PowerPoint and Access databases is required, indicating the need for competent IT skills.</li></ul>All applicants must be able to demonstrate the right to live and work in the UK in order to be considered for this role. What you’ll get in returnIn return we can offer you a range of great projects, a supportive and collaborative working environment as well as a competitive salary and benefits package.Some of the benefits we offer:<ul><li>25 days annual leave increasing with years of service + bank holidays</li><li>Generous pension scheme</li><li>Discounted private medical insurance</li><li>Group income protection scheme</li><li>Enhanced family pay and leave</li><li>Flexible working hours and summer hours (early finish on a Friday during summer months)</li><li>2 volunteer days per year</li><li>75% off all Macmillan books and regular staff book sales (highly reduced rates)</li><li>Season ticket loan/advance</li><li>Cycle to work scheme</li><li>Discounts on shopping, Tastecard+ and gym memberships; Christmas club savings</li><li>Daily free breakfast and monthly company lunch</li></ul> At Pan Macmillan, we are highly committed to promoting diversity, equity and inclusion at every level of our organisation. We welcome applications from all individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. Our efforts to promote DE&amp;I is ongoing, and we continually strive to learn and improve our policies and practices. You can read our full Diversity &amp; Inclusion Pledge is available <a href="https://www.panmacmillan.com/about/diversity-and-inclusion" target="_blank">here</a>.Please note that all personal information which we process in connection with your application will be treated in accordance with our Recruitment Privacy Notice available <a href="https://panmacmillan.com/recruitment-privacy-notice" target="_blank">here</a>. Please read our Recruitment Privacy Notice before submitting your application.Please state in your application that you found this role through Creative Access.

Pan Macmillan

People coordinator

2 Human Resources and Talent Management Permanent position Opportunities