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Company: Artists Rights Group Ltd.
Location: London
Reports to: Managing director
 
Looking for an administrative role in a fast-paced environment? 
Artist Rights Group (ARG) provides highly individual personal management for its elite list of creative talent and has an unrivalled reputation for building and sustaining successful careers.
This is a fast-paced and client-facing role requiring excellent organisational and administrative skills.
 
The role:
<ul>
<li>Meeting and greeting clients</li>
<li>Answering and filtering calls</li>
<li>Distributing post</li>
<li>Responding to actors seeking representation</li>
<li>Managing meeting room diaries</li>
<li>Booking bikes and couriers</li>
<li>Ordering office stationery</li>
<li>Script reading</li>
<li>Dealing with clients’ fan mail</li>
<li>Other general administration duties, like, scanning, photocopying, filing</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Avalon

Receptionist

Closing date: 19th June at 11.59pm 
Salary: £25,000–£30,000 per annum, depending on experience
Contract: Permanent, Part-Time
Hours of work: 9:30am – 5:45pm, Monday to Thursday, plus occasional Saturdays, which will be compensated by time off in lieu (only during Open Days)
Interview: Friday 24 June
Probation period: 6 months
 
Could you be the next passionate, practical &amp; organised coordinator to join Whitechapel Gallery?
The purpose of this role will be to co-ordinate Whitechapel Gallery's successful Masters course Curating Art and Public Programmes.
The position of MA Programme Coordinator is an exciting and varied role at Whitechapel Gallery. The ideal person has an interest in curating, education and the art world and is keen to work closely with academics, gallery staff and students to facilitate a promising curriculum. People skills, charisma, tolerance and an open mind. Students must be made to feel like they can approach you and you will be willing to support them and share your experience generously.
 
Responsibilities
The person in this role will be responsible for coordinating the day to day running of the programme as well as supporting lecturers in class by facilitating conversations and holding separate mentoring sessions for the students.
For further information on the role's specific duties, please click the apply button.
 
What we're looking for
<ul>
<li>A Masters in curating, art history or cultural history, with a strong interest on contemporary art curating and visual arts</li>
<li>Some teaching experience in Further or Higher Education or equivalent work working in a mentoring capacity for adult students</li>
<li>Experience in pastoral care of students either as a personal tutor or a mentor</li>
<li>Significant administrative experience with close attention to detail, preferably within the Higher Education setting</li>
<li>Demonstrable experience of prioritising tasks while facing competing deadlines and making sure high standards and accuracy are maintained</li>
<li>IT proficient with confidence in using Microsoft Office applications</li>
<li>Good numerical, verbal and written communication skills including monitoring budgets and accurate grammar, spelling and punctuation</li>
<li>Excellent communications and presentation skills</li>
<li>Highly organised with excellent project management and interpersonal skills</li>
<li>Tact, confidence, and maturity to liaise with a wide range of people</li>
<li>Ability to work to deadlines and as part of a team</li>
<li>Ability to work with a wide range of individuals and to communicate with people at all levels</li>
<li>Commitment to diversity, equality and accessibility</li>
<li>Ability to be proactive and resourceful</li>
</ul>
 
We'd also love to hear from you if you have the following...
<ul>
<li>Experience in using Moodle and/or similar online learning platforms</li>
<li>Intermediate level experience of working in a public gallery</li>
<li>An understanding of annual academic processes in the UK including students’ interviews and assessments</li>
<li>Experience of using Zoom and/or other video conference software</li>
</ul>
 
The Whitechapel Gallery strives to be an equal opportunities employer and welcomes applications from all sections of the community. We particularly encourage applications from Black, Asian, and ethnically diverse, LGBTQIA+ and/or disabled applicants as these groups are currently underrepresented in the Arts sector.
Please state in your application that you found this role through Creative Access.

Whitechapel Gallery

MA programme coordinator

Contract: permanent
Hours: 21 hours per week
Salary: £21939 per annum, prorated from FT salary of £36,565
 
Are you a strategic thinker with exciting ideas about how contemporary, modern, and historic music could engage audiences more deeply in paintings?
Responsibilities
<ul>
<li>Develop and deliver a programme of free and ticketed onsite events aimed at adults, that are inclusive, build new audiences and cater to different learning needs and styles. Types of events will include tours, gallery talks, daytime and evening lectures, art workshops and discussions</li>
<li>Inspired by the Collection and National Gallery projects and exhibitions, grow the music programme of free and ticketed performances, including the annual Myra Hess concert</li>
<li>Plan and deliver a series of income generating events with external partners such as the WI (Women’s Institute) and Paul Mellon Centre</li>
<li>Embed access, diversity, and inclusion throughout the programme in innovative ways.</li>
<li>Write and proof marketing copy for the National Gallery website</li>
<li>Provide day to day management of an agreed budget</li>
<li>Deliver programmes in accordance with the outcomes defined in the National Gallery’s Learning evaluation framework</li>
<li>Actively teach on the programme where appropriate</li>
<li>Contribute to quarterly Director’s reports, annual review and fundraising bids and proposals where necessary</li>
<li>Contribute to programmes being developed by colleagues across the Learning and National Programme where appropriate</li>
<li>Regular evening and weekend work as required</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>An imaginative programmer with exciting ideas about how contemporary, modern, and historic music could engage audiences more deeply in paintings</li>
<li>An excellent communicator, with the ability write and present confidently and clearly.</li>
<li>A positive and creative problem solver who finds ways to make things happen</li>
<li>A collaborator with strong experience of working in partnership with internal and external stakeholders</li>
<li>A strategic forward thinker with an ability to develop programmes that respond creatively to briefs</li>
<li>A commitment to the National Gallery’s Values, particularly Diversity and Inclusion</li>
<li>The ability to work with a level of flexibility, including regular evening and weekend work</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

The National Gallery

Events & music programmer

Are you passionate about young people and bettering the prospects for storytellers in film/tv? 
We need someone who works brilliantly with young people and alongside a professional team to ensure an exciting and creative environment. 
We are looking to recruit a driven individual to assist the industry department at the London Screen Academy (LSA). This unique role requires someone who is a self starter and successful multitasker, they will be required to assist each member of the Industry team (Industry Partnerships Director, the Director of Careers and Alumni and the two Departmental Managers) whilst doing a range of administrative tasks and speaking with students. 
This is a permanent full-time role. 
 
Knowledge, skills, experience
<ul>
<li>Exceptional organisational skills with a keen eye for detail </li>
<li>Professional and engaging communicator</li>
<li>Effective communicator and team player </li>
<li>Ability to work in a fast-paced busy school environment </li>
<li>Self starter and problem solver </li>
<li>Understanding of Safeguarding in regard to Children &amp; Young People</li>
<li>Have a knowledge and love of film and television and be passionate about all storytelling</li>
<li>Desire to work with young people </li>
<li>Commit to our supportive but challenging ethos and culture</li>
<li>Thrive working in teams but be able to work independently </li>
</ul>
Desirable
<ul>
<li>Excellent computer skills, experience using Google Suite would be beneficial</li>
<li>Media industry experience </li>
<li>Experience of working with young people </li>
</ul>
 
The role will involve: 
<ul>
<li>Assisting the industry curriculum manager in the organisation and management of the weekly masterclasses, workshops and classroom drop-ins with professionals from the creative industries</li>
<li>Liaising with industry professionals to ensure safeguarding and manage the logistical and technical needs prior to an event</li>
<li>Assisting the industry progression manager with the LSA Mentoring and Work Placement Programmes, including liaison with industry professionals/ organisations and administrating the mentors’ DBS checks on behalf of LSA</li>
<li>Helping to manage ‘Industry’ trips for students e.g. set visits, studio tours, visits to industry workplaces etc., organising risk assessments, managing completion of NDA’s, journey planning and obtaining parental consents</li>
<li>Regular use of Zoom online meeting platform, Airtable, Google Drive, Google Sheets, Google Docs and Canva</li>
<li>Assisting the LSA Industry staff in directly communicating the work of the department to the LSA community</li>
<li>Regularly liaising with LSA marketing department to ensure effective communication of industry department ‘offer’ to current and future LSA students and their parents</li>
<li>Maintaining industry department tracking systems to record student and Industry engagement with LSA activities</li>
<li>Arranging potentially enriching cultural trips for students e.g. exhibitions and industry events, including journey planning and advance booking of tickets. Log for Industry budget</li>
<li>Providing administrative support to the Industry team, including managing agenda for departmental meetings, distributing notes from meetings to all members of the team &amp; diary management</li>
<li>Generic research to support the work of the industry department</li>
</ul>
 
About the London Screen Academy (LSA) 
LSA is a new sixth form academy for 16-19 year olds in London who have a passion for film and television and the stories they tell. Our current cohort is 640 students and 285 alumni. 
At LSA, we do not believe that personal circumstances should ever be a barrier to any young person’s ability to realise their potential and we are committed to ensuring the screen industries become more representative of London’s population. 
LSA is unlike any other sixth form. Through its founders and the Industry team, we provide unprecedented access to the screen industries and to its workforces. LSA teaches behind the camera skills covering many screen disciplines. LSA’s founders are a group of internationally acclaimed British producers. They are practising industry leaders who work every day in all areas of the screen industries. 
LSA provides an engaging and innovative curriculum of academic study and practical training. We develop students’ talents, skills and attitude preparing them for careers in the screen industries and higher education. Our students leave LSA as well-rounded, confident young adults. 
Our teaching and curriculum is project-based and students explore all the key areas of the screen industries. Students also study English, Maths and a cultural enrichment programme so that they are fully equipped to find their way in the world. 
We place a strong emphasis on the development of the whole person. Through our pastoral, tutorial and enrichment programmes, we equip our students with the life skills needed to progress in their professional and personal lives. Our students are known well by staff and challenged and supported to realise their potential. And crucially, within our newly refurbished stunning building, LSA is a safe, accepting, diverse and fun place to study. 
London Screen Academy embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, ethnicity, religion, national origin, gender, sexual orientation, gender identity or expression, age, hidden or physical disability, genetic information, marital status, or any other category protected by law.​
 
Start date: ASAP 
Closing date: Sunday 5th June 2022 
 
LSA is committed to safeguarding and equality of opportunity and expects all applicants and members of the academy community to share this commitment.
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

LONDON SCREEN ACADEMY

Industry department assistant

Closing date: 30th May at 11.59pm
Salary: £25,000 per annum
Contract: Permanent
 
If you're keen to work in an arts organisation and have great database skills, check out this job with The Old Vic Theatre.
The purpose of the post is to support on all administrative, logistical and operational aspects of Development to help maximise fundraising potential and efficiency including: data capture, reporting and analysis, information sharing, executing systems and processes and providing excellent administrative support to the Co-Directors of Development and wider team.
The Development Assistant provides administrative, logistical and operational support for the wider Development Department which fundraises for The Old Vic Theatre Company and The Old Vic Theatre Trust, which is a registered charity. Its aim is to raise voluntary funds for the theatre from individuals, companies, charitable trusts and foundations and events.
The Old Vic is one of the only theatres in London with such scale, scope and international reputation to operate as a registered charity, receiving no regular public subsidy. The Development Team currently raises around £3.5m to £4 million each year in revenue fundraising, alongside an ambitious Capital Campaign with a target of £14.9m
 
Responsibilities
Administrative support
<ul>
<li>Accurate and efficient diary management for the Co-Directors of Development, including arranging internal and external meetings, team meetings, booking space, ensuring refreshments and IT needs are arranged, and welcoming guests.</li>
<li>Assisting the Co-Directors and Development Team by printing collateral, preparing agendas and briefing notes, collating and binding documents, sending email and written correspondence, copy typing notes, minutes and reports.</li>
<li>Coordinating any travel arrangements, couriers and thank you gifts as required by the team.</li>
<li>Sending, collating and recording event invitations and responses, where needed.</li>
<li>Processing invoices, expenses and credit card statements.</li>
<li>To support the Co-Directors of Development in the coordination of any team away days or training activity.</li>
</ul>
Finance and data
<ul>
<li>Maintain, enter, clean, sort and compile data, using the database Tessitura.</li>
<li>Assist in ensuring that data is held in accordance with GDPR and support on all GDPR related activity.</li>
<li>Assist the Co-Directors of Development and Head of Individual Giving in the production of monthly, quarterly and annual reports and forecasts.</li>
<li>Assist the Head of Events with the production of reports following key fundraisers.</li>
<li>Support on reporting of income and expenditure and presentation of budgets.</li>
<li>Assist the Senior Individual Giving Manager in ensuring that Gift Aid and Debit Debits processing mechanisms are optimal and that philanthropic funds are accepted, recorded accurately, accounted for appropriately and compliant with relevant internal and external regulations.</li>
</ul>
Fundraising operations
<ul>
<li>Work with the Co-Directors of Development, Associate Director and Heads to ensure that the Development Department’s essential systems, processes and procedures are all up to date and fit for purpose, that they aid fundraising opportunities, and that they are optimally utilised across the team.</li>
<li>To provide operational support across the Development department, with a particular emphasis on gift processing, renewal drives, ticket booking, statistical analysis, and financial administration.</li>
<li>Supporting the Events Team around key fundraisers with ticketing, recording RSVPs, proof-reading, and documents such as briefing notes.</li>
<li>Support the various sub-teams in booking in tickets for donors attending events.</li>
</ul>
Supporter accreditation
<ul>
<li>Work with the Corporate Development Officer, Trusts &amp; Foundations Officer and Individual Giving Officer to ensure supporter recognition is accurate and consistent, including naming opportunities for spaces or activities, listings in programmes/on the website, credits on advertising, etc.</li>
</ul>
Research
<ul>
<li>Support the team in researching and compiling information on prospects, writing supporter/prospect biographies for events and meetings and maintaining these on the database.</li>
<li>Support the team in providing benchmarking research within theatre, the arts and the wider fundraising sector.</li>
</ul>
General duties
<ul>
<li>To assist with organising inductions for new staff and booking training opportunities.</li>
<li>Undertake other tasks as necessary to support the Co-Directors of Development, fundraisers, advocates, Trustees, boards and committees in delivering fundraising for The Old Vic.</li>
<li>Work at Development events as required.</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Strong verbal and written communication skills and ability in dealing with a wide range of and external stakeholders at all levels</li>
<li>Excellent numeracy skills</li>
<li>Ability to plan tasks, achieve deadlines and prioritise effectively</li>
<li>Able to work with accuracy and speed in an environment with changing demands</li>
<li>High standard of IT skills including Microsoft Word and Excel</li>
<li>Meticulous eye for detail; good proof-reader</li>
<li>Immaculate presentation of work</li>
<li>Confident, approachable and proactive</li>
<li>Enthusiastic and ‘can do’ approach, a lateral problem solver</li>
<li>An interest in theatre and the arts</li>
</ul>
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.
 
Location: Flexible mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NB
Hours: Full-Time - 40 hours per week, Monday-Friday. Four days a week would be considered (salary would be pro-rated accordingly). Flexibility to occasionally undertake evening/early morning work.
The Old Vic offers the ability to work these flexibly under the guidelines in our New Ways of Working policy. Additional hours may be necessary in order to fulfil the requirements of the post

The Old Vic Theatre

Development assistant

Salary: £27,000 per annum
Location: Flexible mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NB
Closing date: Monday 30 May 2022, 11:59pm
 
Want to play a key role in this community focused arts programme?
Front Line Facilitators is the Old Vic Theatre's highly successful creative practitioner programme for people aged 18+, offering advanced hands-on experience in creative facilitation and the chance to develop key transferable skills.
As Participation Coordinator, you will be responsible for the coordination, administration and development of The Old Vic’s Front Line and Front Line Lambeth programmes, under the guidance of the Participation Manager. You will also support the Participation Manager with the administration of the emerging theatre professionals programmes and will lead on the administration of the Old Vic Facilitators programme. Our programmes are funding dependent and as such you will also support other Old Vic youth engagement projects as required. These projects will serve particular strategic objectives as defined in The Old Vic Business Plan (as updated annually). You will also contribute to organisation wide initiatives from an Education and Community perspective.
 
Responsibilities
<ul>
<li>To lead on the administration and delivery of the Front Line and Front Line Lambeth programmes ensuring targets are met and that agreed outputs are delivered on time and to budget</li>
<li>To develop good relationships with local organisations taking part in the Front Line Lambeth programme and act as the main point of contact for them during project delivery</li>
<li>To lead on the administration of the Old Vic Facilitators programme and act as a main point of contact for participants</li>
<li>To develop and maintain strategic links with relevant outreach organisations to support the participation strand of work and keep the outreach database up to date</li>
<li>To contribute to the development and content of wider participation initiatives</li>
</ul>
Operational Activity
<ul>
<li>To act as the main point of contact for participants on Front Line, Front Line Lambeth and Old Vic Facilitators</li>
<li>To manage the budgets for Front Line, Front Line Lambeth and Old Vic Facilitators ensuring programmes are delivered to agreed budget</li>
<li>To work closely with the marketing team on communications for Front Line, including copy, images and promotion</li>
<li>To line manage freelance artists and facilitators with support from the Programme Manager</li>
<li>To work closely with The Old Vic’s Theatre Management, Front of House and Box Office teams to arrange Front Line placements</li>
<li>To support the Participation Manager with the administration of the emerging theatre professionals programmes, such as Old Vic Backstage and Old Vic Theatre Makers, and other Education and Community projects as required</li>
<li>To work closely with The Old Vic’s Design Studio and marketing team to create marketing material for our participation projects, in line with Old Vic branding guidelines</li>
<li>To support annual reporting through provision of data and interpreted evaluation reports</li>
<li>To support The Old Vic’s Development department by providing data for reporting purposes and ensuring supporters’ needs are met, and information is available in a timely and appropriate fashion.</li>
<li>To support the creation of workshop content</li>
<li>To look for opportunities to engage participants across the organisation</li>
<li>To maintain an awareness of best practice in arts participation settings</li>
</ul>
Company-wide Activity
<ul>
<li>To attend Development and wider Old Vic events as requested</li>
<li>To contribute to regular all staff meetings, sharing information and connecting staff with activity across our projects</li>
<li>To represent The Old Vic at various events and ensure its reputation is maintained</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Experience of devising and delivering high quality participatory arts and employability projects</li>
<li>Excellent organisational and project management skills</li>
<li>Experience of working with young people from diverse backgrounds</li>
<li>Experience of working with young people with additional needs</li>
<li>Experience of facilitating participatory arts workshops</li>
<li>Experience of managing artists and facilitators</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to demonstrate a thorough and creative approach</li>
<li>Budgetary management experience</li>
<li>Ability to work under pressure</li>
<li>Excellent attention to detail</li>
<li>Robust understanding of best practice and new developments within a youth employment context</li>
<li>Experience of evaluation design, analysis and reporting and experience of writing copy for content and marketing materials</li>
<li>Some experience of working within a theatre building or arts organisation</li>
<li>Ability to build and maintain constructive relationships with a range of stakeholders</li>
<li>Ability to work with accuracy and speed in an environment with changing demands</li>
</ul>
The successful candidate will be required to undergo a DBS check as the role may interact with vulnerable adults and/or children.
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Participation coordinator

Role: Political Advisor for the Shadow Secretary of State for Women and Equalities, Party Chair and Chair of Labour’s Policy Review, Anneliese Dodds - Media &amp; Communications
Salary: £41,000 - £47,000
 
Have experience providing media and communications support? A good understanding of the current political environment?
The Labour Party is looking to recruit a political advisor to provide media and communications support to the Shadow Cabinet Member and their frontbench team to promote the strategic goals of the Labour Party, including working with the Labour Party Press Office to promote Labour’s political and policy agenda in national and regional media. It will also involve providing general support to the Shadow Cabinet member in the execution of her duties in Parliament and beyond.
The successful candidate will have excellent knowledge and experience of the media and political environment, knowledge of the Labour Party and its structures, knowledge of the parliamentary process, excellent organisational skills, experience of preparing written and verbal briefing materials and the ability to work proactively and collaboratively with a variety of stakeholders.
 
Knowledge, skills, experience
<ul>
<li>Excellent verbal, written communication and interpersonal skills</li>
<li>Excellent organisational and decision-making skills to ensure quick responses to requests from internal and external stakeholders</li>
<li>The ability to prioritise own workload</li>
<li>Ability to work proactively with a variety of stakeholders and politicians</li>
<li>Ability to work with a high level of accuracy, to tight deadlines</li>
<li>Experience of providing media and communications support</li>
<li>Experience of preparing quotes, statements and written and verbal briefings</li>
<li>Experience of working in a fast-paced environment</li>
<li>Experience of working in a political environment</li>
<li>Experience of project management</li>
<li>Ideally, experience of working with Parliamentary processes</li>
<li>Excellent knowledge of news and media</li>
<li>Knowledge /understanding of the current political environment</li>
<li>Knowledge of the Parliamentary process and relevant policy brief</li>
<li>Knowledge of the processes of policy development and political decision making</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

7 Multiple industries Jobs